Royal Armouries: DIGITAL ASSET MANAGEMENT SOLUTION

UK-Leeds: Multimedia software development services.
Section I: Contracting Authority
      I.1) Name and addresses
             Royal Armouries
             Armouries Drive, Leeds, LS10 1LT, United Kingdom
             Tel. +44 1132201800, Email: procurement@armouries.org.uk
             Contact: Procurement Officer
             Main Address: https://royalarmouries.org/
             NUTS Code: UKE42
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Multimedia-software-development-services./GB7HV24Z63
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Multimedia-software-package./GB7HV24Z63 to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Other type:: Non-Departmental Public Body (NDPB) sponsored by the Department for Culture, Media and Sport
      I.5) Main activity
            Other activity:

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: DIGITAL ASSET MANAGEMENT SOLUTION       
      Reference Number: RA-0196
      II.1.2) Main CPV Code:
      72212520 - Multimedia software development services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Royal Armouries is currently undertaking a Digital Vision project which encompasses the development of a new infrastructure for its digital asset management. As part of this, the Royal Armouries is seeking to replace its existing asset storage systems with a Digital Asset Management System (DAMS) to provide a central repository for the successful storage, organisation, and management of the organisation’s digital assets.       
      II.1.5) Estimated total value:
      Value excluding VAT: 150,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKE42 Leeds
      
      II.2.4) Description of procurement: Objectives:
- To obtain a centralised DAMS to efficiently store, organise, manage, retrieve, and distribute digital assets at an organisational wide level. The system will allow users to catalogue, preserve, search and access digital assets easily. Application of meta data including successful rights and IP management of all Royal Armouries assets and third-party assets.
- To provide confidence that our digital assets will be stored securely within an access-controlled system that provides access to the staff across the organisation through a user-friendly solution.
- To provide means of managing and sharing digital assets produced by teams throughout the organisation and to support museum activity including income generation through the re-use of assets.
- It will replace existing functionality of the DAMS module within our collections management system; EMu, and various storage repositories. It will need to integrate fully to the CIIM which acts as a middleware for all other systems that utilise digital assets.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 150,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 39       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: Royal Armouries' preferred hosting option is Software as a Service (Saas).
Royal Armouries also invite suppliers to propose their recommended solution as an alternative if this differs to a SaaS solution.
Royal Armouries would like the supplier to demonstrate why this recommendation is preferable to SaaS to host the DAMS.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 03/02/2023 Time: 17:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 03/02/2023
         Time: 17:05
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Multimedia-software-development-services./GB7HV24Z63

To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/GB7HV24Z63
   VI.4) Procedures for review
   VI.4.1) Review body:
             Royal Armouries Board of Trustees
       Armouries Drive, Leeds, LS10 1LT, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 15/12/2022

Annex A