NEUPC Ltd: Window, High Level and Grounds Cleaning Services

UK-Leeds: Cleaning services.
Section I: Contracting Authority
      I.1) Name and addresses
             NEUPC Ltd
             Phoenix House, 3 South Parade, Leeds, LS1 5QX, United Kingdom
             Tel. +44 1134871754, Email: s.hogg@neupc.ac.uk
             Contact: Steven Hogg
             Main Address: https://neupc.ac.uk/, Address of the buyer profile: https://neupc.ac.uk/
             NUTS Code: UK
      I.2) Joint procurement
      The contract involves joint procurement: Yes.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: Yes.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Cleaning-services./379754C779
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://neupc.delta-esourcing.com/ to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Window, High Level and Grounds Cleaning Services       
      Reference Number: EFM2052 NE
      II.1.2) Main CPV Code:
      90910000 - Cleaning services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The North Eastern Universities Purchasing Consortia (NEUPC) is acting as the lead party in the re-tender to create a Framework for Window, High Level and Grounds Cleaning Services for the Higher Education Sector.

The HE Sector require cleaning services for 2 specific specialisms:
Lot 1 Window and High Level Cleaning
Lot 2 Grounds Cleaning

A separate tender return must be submitted for each Lot bid for.

To respond to Lot1 for this opportunity please go to: https://neupc.delta-esourcing.com/respond/379754C779

All agreements resulting from this ITT shall be available to and apply to:
(i)all current and future Participating Consortia and Members who are "contracting authorities" (as defined in The Public Contracts Regulations 2015).
(ii)all current and future Participating Consortia and Members who currently, and may in the future, fall outside of the legal definition of "bodies governed by public law" for the purposes of The Public Contracts Regulations 2015.       
      II.1.5) Estimated total value:
      Value excluding VAT: 8,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: Not provided
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Window and High Level Cleaning       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      90911300 - Window-cleaning services.
      90911200 - Building-cleaning services.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: Cleaning of both sides of external and/or internal windows, including but not limited to:
•Outside window ledges
•Window and door frames
•Leaded and stained glass
•Light wells,
•Roof lights,
•External and internal doors and screens,
•Glazed curtain walling,
•Plate glass stairways,
•Infill panels to external facades
•External canopy roofs and projections
•Conservatories and outbuildings
•Internal glazed partitions and panels
•Doors including glazed panels
•Separating screens to all corridors and laboratories.
•Transform lights
•Reception/atrium areas (as detailed)
•Link bridges
•Specialist window cleaning services (eg, abseiling)
High-level cleaning, including but not limited to:
•Internal steel joist cleaning (eg in large arenas/sports facilities)
•Solar panels
•Signs
•CCTV cameras
•Gutter cleaning/rainwater services
•Rooftops
•Cladding cleaning
•Removal of bird guano from outside window ledges and surfaces
•Pigeon proofing

It is accepted that not all Bidders may be able to offer all these services.
Ideally Bidders will be able to support several different cleaning methods, and must be able to provide all access equipment necessary to complete the service to the maximum range of buildings dependent on Member's requirements, eg including but not limited to abseiling, pole washing, ladders, cradles and scaffolding.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 5,500,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: Yes       
      Description of renewals: The agreement will be reviewed and a decision taken on renewal before the expiry date
      
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: Yes       
      Identification of the project: No specific project at this time, included as a contingency             
      II.2.14) Additional information: To respond to Lot1 for this opportunity please go to: https://neupc.delta-esourcing.com/respond/379754C779       
II.2) Description Lot No. 2
      
      II.2.1) Title: Grounds Cleaning       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      90611000 - Street-cleaning services.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: Grounds cleaning, including but not limited to:
•Power hosing / jet washing external areas
•Graffiti cleaning
•Bus/smoking/bike shelters

It is accepted that not all Bidders may be able to offer all these services.
Ideally Bidders will be able to support several different cleaning methods, and must be able to provide all access equipment necessary, to complete the service to the maximum range of areas dependent on Member's requirements.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 2,500,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: Yes       
      Description of renewals: The agreement will be reviewed and a decision taken on renewal before the expiry date
      
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: Yes       
      Identification of the project: No specific project at this time, included as a contingency             
      II.2.14) Additional information: To respond to Lot2 for this opportunity please go to: https://neupc.delta-esourcing.com/respond/P6J693Q24U       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with several operators       
         Envisaged maximum number of participants to the framework agreement:
Not Provided           
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 05/03/2024 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 4
      
      IV.2.7) Conditions for opening of tenders:
         Date: 05/03/2024
         Time: 12:30
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

To respond to Lot1 for this opportunity please go to: https://neupc.delta-esourcing.com/respond/379754C779

NEUPC recognises that some of its Member Institutions are currently, and may in the future, fall outside of the legal definition of a "body governed by public law" for the purposes of the public procurement regime. Whilst each Member Institution should take its own legal and commercial advice as to the suitability or otherwise of a framework agreement, NEUPC does not impose any additional restrictions on use of its framework agreements by such Member Institutions. This agreement will be open to members and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015.

It is possible that some of the future call off contracts under this framework may be part funded from external streams, including European Union (EU) funding (eg ERDF/ESF) and potentially other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Cleaning-services./P6J693Q24U

To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/P6J693Q24U
   VI.4) Procedures for review
   VI.4.1) Review body:
             NEUPC Ltd
       Phoenix House, 3 South Parade, Leeds, LS1 5QX, United Kingdom
       Tel. +44 1134871750
   VI.4.2) Body responsible for mediation procedures:
             INTERNATIONAL DISPUTE RESOLUTION CENTRE
          70 FLEET STREET, London, EC4Y 1EU, United Kingdom
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          NEUPC Ltd
       Leeds, United Kingdom
   VI.5) Date Of Dispatch Of This Notice: 01/02/2024

Annex A



   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      1: Contracting Authority
       North Western Universities Purchasing Consortium Ltd
       Room 404, 4th Floor, Crescent House, University of Salford, Manchester, M5 4WT, United Kingdom
       Email: Laura.Hills@nwupc.ac.uk
       Main Address: https://www.nwupc.ac.uk, Address of the buyer profile: https://www.nwupc.ac.uk/our-members
       NUTS Code: UK