University of Lincoln: Supply, Servicing and Maintenance of Uninterruptable Power Supply Units

UK-UK-Lincoln: Uninterruptible power supplies.: Uninterruptible power supplies.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       University of Lincoln
       92 Broughton Gardens, UK-Lincoln: Uninterruptible power supplies., LN5 8SR, United Kingdom
       Tel. +44 1522837188, Email: vmelides@lincoln.ac.uk
       Contact: Vasos Melides
       Main Address: www.lincoln.ac.uk
       NUTS Code: UKF3

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Supply, Servicing and Maintenance of Uninterruptable Power Supply Units            
      Reference number: 398

      II.1.2) Main CPV code:
         31154000 - Uninterruptible power supplies.


      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: The University of Lincoln were looking for a Supplier that: would provide UPS equipment; would conduct physical checks/inspections; and would make recommendations to improve the University’s UPS provision. All of the University’s UPS’s and battery equipment would also be subject to the physical maintenance assessment checks (annual service visits), by the supplier, which shall be conducted every 12 months. The purpose of the maintenance visit are to check and assess the condition of existing equipment, and highlight any actions required to keep the equipment in a fully functioning state, without introducing any risk to the University.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,400,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            31174000 - Power supply transformers.
            31682510 - Emergency power systems.
            51112000 - Installation services of electricity distribution and control equipment.


      II.2.3) Place of performance
      Nuts code:
      UKF3 - Lincolnshire
      UKF30 - Lincolnshire
   
      Main site or place of performance:
      Lincolnshire
      Lincolnshire
             

      II.2.4) Description of the procurement: The University were looking for a Supplier that would provide the University with UPS equipment, conduct physical checks/inspections and make recommendations to improve the University’s UPS provision. All of the University’s UPS’s and battery equipment would be subject to the physical maintenance assessment checks (annual service visits), which would be conducted every 12 months and not exceeding. The purpose of the maintenance visit are to check and assess the condition of existing equipment, and highlight any actions required to keep the equipment in a fully functioning state, without introducing any risk to the University. The University has invested heavily in its IT power infrastructure over the last 10 years, installing fully managed UPS and PDU solutions, bypass switches and by monitoring IT spaces with network-based monitoring appliances. The campuses include over 30 buildings, with over 95% including IT infrastructure. Currently the University has over 100 UPS (uninterruptible power supply) installations, over 140 PDUs (power distribution unit) and circa 25 environmental and security monitoring appliances. The University is committed to providing UPS cover for a minimum of one hour in most of its buildings, to guarantee continual IT provision for most power supply incidents. This contract will cover the supply, the maintenance, the servicing, installation, upgrading, consulting and remote support for all of the University's UPS requirements, including, but not limited to: UPS devices, batteries, battery packs/shelf, peripherals/consumables, racks, bypass panels, transfer switches, surveillance monitoring equipment, device and surveillance pack licences, annual software support etc.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 60
                  
      Cost criterion - Name: Price / Weighting: 40
            

      II.2.11) Information about options
         Options: Yes
         Description of these options:Option to extend the contract for up-to two periods of 12 months each. The maximum contract length is 72 months.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2023/S 000-026606
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 398    
   Lot Number: Not Provided    
   Title: Supply, Servicing and Maintenance of Uninterruptable Power Supply Units

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 09/01/2024

      V.2.2) Information about tenders
         Number of tenders received: 9
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Robert M Donaldson Ltd, SC145129
             1 THE HARLANDS,, ALLOA, CLACKMANNANSHIRE,, FK10 1TB, United Kingdom
             Tel. +44 1259219362, Email: tenders@rmduk.com
             NUTS Code: UKM72
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 1,400,000          
         Total value of the contract/lot: 1,400,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=834672947

   VI.4) Procedures for review

      VI.4.1) Review body
          University of Lincoln
          Campus Way, Lincoln, LN6 7TS, United Kingdom
          Tel. +44 1522886703

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 11/01/2024