University of Leeds: Provision of Cleaning Services to Residential Accommodation

UK-Leeds: Accommodation cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       University of Leeds
       Procurement Department, Room 11.64, Worsley Building, Leeds, LS2 9LU, United Kingdom
       Tel. +44 1133434104, Email: Centralpurchasing@adm.leeds.ac.uk
       Main Address: https://neupc.delta-esourcing.com/members/university-of-leeds/, Address of the buyer profile: http://purchasing.leeds.ac.uk
       NUTS Code: UKE42

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Provision of Cleaning Services to Residential Accommodation            
      Reference number: 21/22-1007

      II.1.2) Main CPV code:
         90911100 - Accommodation cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The University of Leeds was seeking to appoint a contractor (s) to deliver the provision of cleaning services to Residential Services Accommodation. This included core, periodic deep cleaning and adhoc cleans.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 4,000,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            90911100 - Accommodation cleaning services.


      II.2.3) Place of performance
      Nuts code:
      UKE42 - Leeds
   
      Main site or place of performance:
      Leeds
             

      II.2.4) Description of the procurement: The University of Leeds was seeking to appoint a contractor (s) to deliver the provision of cleaning services to Residential Services Accommodation. This includes core, periodic deep cleaning and adhoc cleans.

      II.2.5) Award criteria:
      Quality criterion - Name: Ability to meet tender specification / Weighting: 35
      Quality criterion - Name: Quality of management systems/MI information / Weighting: 15
      Quality criterion - Name: Health & Safety / Weighting: 10
      Quality criterion - Name: Sustainability / Weighting: 10
                  
      Cost criterion - Name: Cost / Weighting: 30
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2022/S 000-018161
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 21/22-1007    
   Lot Number: Not Provided    
   Title: Provision of Cleaning Services to Residential Accommodiation

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 01/02/2023

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 5

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: Yes
         
         Contractor (No.1)
             Crystal Facilities Management Limited, 05645405
             Lyra Court,, Portal Way, North Acton, W3 6BJ, United Kingdom
             Tel. +44 2089933831, Email: Tanya@crystalservices.uk.com
             NUTS Code: UKI
            The contractor is an SME: No
         
         Contractor (No.2)
             Churchill Contract Services Ltd, 03762020
             First Floor, Cedar House, Parkland Square, 750a Capability Green, Luton, LU1 3LU, United Kingdom
             Tel. +44 7977471096, Email: bidteam@churchillservices.com
             NUTS Code: UKH21
            The contractor is an SME: No
         
         Contractor (No.3)
             Pinnacle FM Ltd, 01040529
             8th Floor, Holborn Tower, 137-144 High Holborn, London, WC1V 6PL, United Kingdom
             Tel. +44 7795506120, Email: mike@pinnaclegroup.co.uk
             NUTS Code: UKI
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 4,500,000          
         Total value of the contract/lot: 4,000,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=790928531

   VI.4) Procedures for review

      VI.4.1) Review body
          University of Leeds
          Purchasing Office, Room 11.6, Worsley Building, Leeds, LS2 9LU, United Kingdom
          Tel. +44 1133434104, Email: CentralPurchasing@adm.leeds.ac.uk

      VI.4.2) Body responsible for mediation procedures
          University of Leeds
          Purchasing Office, Room 11.6, Worsley Building, Leeds, LS2 9LU, United Kingdom
          Tel. +44 1133434104, Email: CentralPurchasing@adm.leeds.ac.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
          University of Leeds
          Purchasing Office, Room 11.64, Worsley Building, Leeds, LS2 9LU, United Kingdom
          Tel. +44 1133434104, Email: CentralPurchasing@adm.leeds.ac.uk

   VI.5) Date of dispatch of this notice: 23/06/2023