Leeds Trinity University: Moodle Hosting

UK-Mark Hayter: Miscellaneous software development services and computer systems.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Leeds Trinity University
       Brownberrie Lane, Mark Hayter, LS18 5HD, United Kingdom
       Tel. +44 1132837100, Email: m.hayter@leedstrinity.ac.uk
       Main Address: https://www.leedstrinity.ac.uk/, Address of the buyer profile: https://www.delta-esourcing.com/tenders/UK-title/6E379988TB
       NUTS Code: UKE4

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Moodle Hosting            
      Reference number: ITS075LTU

      II.1.2) Main CPV code:
         72212900 - Miscellaneous software development services and computer systems.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The university wishes to migrate its current Moodle provision to SaaS and seeks the services of a hosting company that has the expertise and resources required to meet our maintenance and technical support needs, ideally a Moodle Certified Partner.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 283,900
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKE42 - Leeds
   
      Main site or place of performance:
      Leeds
             

      II.2.4) Description of the procurement: The key objectives and deliverables of this project are: 1.Migrate our Moodle environment to SaaS hosting. The chosen supplier will: •Provide development, test, and live instances of Moodle •Monitor and maintain our database, servers, and back-ups. •Upgrade our systems and additional plug-ins •Configure, maintain, and develop Moodle integration end points •Troubleshoot problems and faults. •Apply security patches to ensure that our VLE is not vulnerable to cyber-attacks. •Act as a ‘trusted partner’ to proactively alert us to new technical developments, features and functionality, provide guidance on best practice, develop customisations, and share information on relevant trends in the sector to guide future VLE and Digital Learning strategy 2.Documentation/guidance for the Digital Learning Team on escalating problems and faults that they are unable to resolve to the third party. 3.Processes for notification, testing, scheduling and approval of upgrades and configuration changes 4.Academic staff and student user comms and guidance on any changes to the look and feel of the Moodle user interface e.g., changes to menu/block locations, terminology, and content creation processes

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: Yes
         Description of these options:The university reserves the right to extend the contract for any period up to a maximum of two years, subject to satisfactory contract performance

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2022/S 000-011820
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 02/03/2023

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: 4 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 4

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Titus Learning Ltd, 08799881
             Salts Mill, Victoria Road, Saltaire, BD18 3LA, United Kingdom
             NUTS Code: UKE41
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 283,900          
         Total value of the contract/lot: 283,900
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=764954090

   VI.4) Procedures for review

      VI.4.1) Review body
          Leeds Trinity University
          Brownberrie Lane, Leeds, LS18 5HD, United Kingdom
          Tel. +44 1132837100

      VI.4.2) Body responsible for mediation procedures
          Leeds Trinity University
          Brownberrie Lane, Leeds, LS18 5HD, United Kingdom
          Tel. +44 1132837100

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
          Leeds Trinity University
          Brownberrie Lane, Leeds, LS18 5HD, United Kingdom
          Tel. +44 1132837100

   VI.5) Date of dispatch of this notice: 03/03/2023