Leeds Trinity University: Moodle Hosting

Leeds Trinity University has published this notice through Delta eSourcing

Notice Summary

Title:	Moodle Hosting
Notice type:	Contract Notice
Authority:	Leeds Trinity University
Nature of contract:	Services
Procedure:	Open
Short Description:	The university wishes to migrate its current Moodle provision to SaaS and seeks the services of a hosting company that has the expertise and resources required to meet our maintenance and technical support needs, ideally a Moodle Certified Partner.
Published:	06/05/2022 11:04

View Full Notice

UK-Mark Hayter: Miscellaneous software development services and computer systems.
Section I: Contracting Authority
      I.1) Name and addresses
             Leeds Trinity University
             Brownberrie Lane, Mark Hayter, LS18 5HD, United Kingdom
             Tel. +44 1132837100, Email: m.hayter@leedstrinity.ac.uk
             Main Address: https://www.leedstrinity.ac.uk/, Address of the buyer profile: https://www.delta-esourcing.com/tenders/UK-title/6E379988TB
             NUTS Code: UKE4
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Mark-Hayter:-Miscellaneous-software-development-services-and-computer-systems./6E379988TB
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Moodle Hosting
      Reference Number: ITS075LTU
      II.1.2) Main CPV Code:
      72212900 - Miscellaneous software development services and computer systems.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The university wishes to migrate its current Moodle provision to SaaS and seeks the services of a hosting company that has the expertise and resources required to meet our maintenance and technical support needs, ideally a Moodle Certified Partner.
      II.1.5) Estimated total value:
      Value excluding VAT: 150,000
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No

II.2) Description

      II.2.2) Additional CPV codes:
      Not Provided
      II.2.3) Place of performance:
      UKE42 Leeds

      II.2.4) Description of procurement: The key objectives and deliverables of this project are:
1.Migrate our Moodle environment to SaaS hosting. The chosen supplier will:

•Provide development, test, and live instances of Moodle
•Monitor and maintain our database, servers, and back-ups.
•Upgrade our systems and additional plug-ins
•Configure, maintain, and develop Moodle integration end points
•Troubleshoot problems and faults.
•Apply security patches to ensure that our VLE is not vulnerable to cyber-attacks.
•Act as a ‘trusted partner’ to proactively alert us to new technical developments, features and functionality, provide guidance on best practice, develop customisations, and share information on relevant trends in the sector to guide future VLE and Digital Learning strategy

2.Documentation/guidance for the Digital Learning Team on escalating problems and faults that they are unable to resolve to the third party.
3.Processes for notification, testing, scheduling and approval of upgrades and configuration changes
4.Academic staff and student user comms and guidance on any changes to the look and feel of the Moodle user interface e.g., changes to menu/block locations, terminology, and content creation processes
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents
      II.2.6) Estimated value:
      Value excluding VAT: 150,000
      Currency: GBP
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60
      This contract is subject to renewal: Yes
      Description of renewals: At the contract expiry, the contract is likely to be renewed by tender.

      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes
      Description of options: The university reserves the right to extend the contract for any period up to a maximum of two years, subject to satisfactory contract performance
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No
      Identification of the project: Not provided
      II.2.14) Additional information: Not provided

Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:
      Moodle Certified Service Provider (Hosting)
      III.1.2) Economic and financial standing
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.5) Information about reserved contracts (if applicable)
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
      The execution of the contract is restricted to the framework of sheltered employment programmes: No

   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession
      Reference to the relevant law, regulation or administrative provision:
      Not Provided
      III.2.2) Contract performance conditions
      Not Provided
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
         The procurement involves the establishment of a framework agreement - NO
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 23/06/2022 Time: 17:00

      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3

      IV.2.7) Conditions for opening of tenders:
         Date: 23/06/2022
         Time: 17:00


Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes
   Estimated timing for further notices to be published: at the expiry of the current contract, dependent on extensions having been invoked
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes
   Electronic invoicing will be accepted Yes
   Electronic payment will be used Yes
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=688314636
   VI.4) Procedures for review
   VI.4.1) Review body:
             Leeds Trinity University
       Brownberrie Lane, Leeds, LS18 5HD, United Kingdom
       Tel. +44 1132837100
   VI.4.2) Body responsible for mediation procedures:
             Leeds Trinity University
          Brownberrie Lane, Leeds, LS18 5HD, United Kingdom
          Tel. +44 1132837100
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:
    Not Provided
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          Leeds Trinity University
       Brownberrie Lane, Leeds, LS18 5HD, United Kingdom
       Tel. +44 1132837100
   VI.5) Date Of Dispatch Of This Notice: 06/05/2022

Annex A

View any Notice Addenda

Moodle Hosting

UK-Leeds: Miscellaneous software development services and computer systems.

Section I: Contracting authority/entity (as stated in the original notice)

I.1) Name and addresses
       Leeds Trinity University
       Brownberrie Lane, Leeds, LS18 5HD, United Kingdom
       Tel. +44 1132837100, Email: m.hayter@leedstrinity.ac.uk
       Main Address: https://www.leedstrinity.ac.uk/, Address of the buyer profile: https://www.delta-esourcing.com/tenders/UK-title/G22PF7296X
       NUTS Code: UKE4

Section II: Object (as stated in the original notice)

II.1) Scope of the procurement

   II.1.1) Title: Moodle Hosting      Reference number: ITS075LTU
   II.1.2) Main CPV code:
      72212900 - Miscellaneous software development services and computer systems.

   II.1.3) Type of contract: SERVICES
   II.1.4) Short Description: The university wishes to migrate its current Moodle provision to SaaS and seeks the services of a hosting company that has the expertise and resources required to meet our maintenance and technical support needs, ideally a Moodle Certified Partner.

Section VI: Complementary information

V1.5) Date of dispatch of this notice: 10/05/2022

VI.6) Original notice reference:

   Notice Reference:    2022 - 465139
   Notice number in OJ S: Not Provided
   Date of dispatch of the original notice: 06/05/2022

Section VII: Changes

VII.1) Information to be changed or added

      VII.1.1) Reason for change: Modification of original information submitted by the contracting authority

      VII.1.2) Text to be corrected in original notice No: 1

         Section Number: I.1
         Lot No: Not provided
         Place of text to be modified: Address of the buyer profile:
         Instead of: Address of the buyer profile: https://www.deltaesourcing.
com/tenders/UK-title/6E379988TB
         Read: Address of the buyer profile: https://www.deltaesourcing.
com/tenders/UK-title/G22PF7296X


VII.2) Other additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

The university's e-sourcing website access code of this procurement is G22PF7296X
To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=689131737

View Award Notice

UK-Mark Hayter: Miscellaneous software development services and computer systems.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Leeds Trinity University
       Brownberrie Lane, Mark Hayter, LS18 5HD, United Kingdom
       Tel. +44 1132837100, Email: m.hayter@leedstrinity.ac.uk
       Main Address: https://www.leedstrinity.ac.uk/, Address of the buyer profile: https://www.delta-esourcing.com/tenders/UK-title/6E379988TB
       NUTS Code: UKE4

   I.2) Joint procurement:
      The contract involves joint procurement: No
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Moodle Hosting
      Reference number: ITS075LTU

      II.1.2) Main CPV code:
         72212900 - Miscellaneous software development services and computer systems.

      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The university wishes to migrate its current Moodle provision to SaaS and seeks the services of a hosting company that has the expertise and resources required to meet our maintenance and technical support needs, ideally a Moodle Certified Partner.

      II.1.6) Information about lots
         This contract is divided into lots: No

      II.1.7) Total value of the procurement (excluding VAT)
          Value: 283,900

         Currency:GBP

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKE42 - Leeds

      Main site or place of performance:
      Leeds


      II.2.4) Description of the procurement: The key objectives and deliverables of this project are: 1.Migrate our Moodle environment to SaaS hosting. The chosen supplier will: •Provide development, test, and live instances of Moodle •Monitor and maintain our database, servers, and back-ups. •Upgrade our systems and additional plug-ins •Configure, maintain, and develop Moodle integration end points •Troubleshoot problems and faults. •Apply security patches to ensure that our VLE is not vulnerable to cyber-attacks. •Act as a ‘trusted partner’ to proactively alert us to new technical developments, features and functionality, provide guidance on best practice, develop customisations, and share information on relevant trends in the sector to guide future VLE and Digital Learning strategy 2.Documentation/guidance for the Digital Learning Team on escalating problems and faults that they are unable to resolve to the third party. 3.Processes for notification, testing, scheduling and approval of upgrades and configuration changes 4.Academic staff and student user comms and guidance on any changes to the look and feel of the Moodle user interface e.g., changes to menu/block locations, terminology, and content creation processes

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: Yes
         Description of these options:The university reserves the right to extend the contract for any period up to a maximum of two years, subject to satisfactory contract performance

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: Not Provided

Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No


   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2022/S 000-011820



   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided
   Lot Number: Not Provided
   Title: Not Provided

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 02/03/2023

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: 4 (SME - as defined in Commission Recommendation 2003/361/EC)
         Number of tenders received from tenderers from other EU Member States: 0
         Number of tenders received from tenderers from non-EU Member States: 0
         Number of tenders received by electronic means: 4

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             Titus Learning Ltd, 08799881
             Salts Mill, Victoria Road, Saltaire, BD18 3LA, United Kingdom
             NUTS Code: UKE41
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 283,900
         Total value of the contract/lot: 283,900
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No

Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=764954090

   VI.4) Procedures for review

      VI.4.1) Review body
          Leeds Trinity University
          Brownberrie Lane, Leeds, LS18 5HD, United Kingdom
          Tel. +44 1132837100

      VI.4.2) Body responsible for mediation procedures
          Leeds Trinity University
          Brownberrie Lane, Leeds, LS18 5HD, United Kingdom
          Tel. +44 1132837100

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
          Leeds Trinity University
          Brownberrie Lane, Leeds, LS18 5HD, United Kingdom
          Tel. +44 1132837100

   VI.5) Date of dispatch of this notice: 03/03/2023