UK-Leeds: Cleaning services.
Section I: Contracting Authority
I.1) Name and addresses
NEUPC Ltd
Phoenix House, 3 South Parade, Leeds, LS1 5QX, United Kingdom
Tel. +44 1134871754, Email: s.hogg@neupc.ac.uk
Contact: Steven Hogg
Main Address: https://neupc.ac.uk/, Address of the buyer profile: https://neupc.ac.uk/
NUTS Code: UK
I.2) Joint procurement
The contract involves joint procurement: Yes.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: Yes.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Cleaning-services./379754C779
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent electronically via https://neupc.delta-esourcing.com/ to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Window, High Level and Grounds Cleaning Services
Reference Number: EFM2052 NE
II.1.2) Main CPV Code:
90910000 - Cleaning services.

II.1.3) Type of contract: SERVICES
II.1.4) Short description: The North Eastern Universities Purchasing Consortia (NEUPC) is acting as the lead party in the re-tender to create a Framework for Window, High Level and Grounds Cleaning Services for the Higher Education Sector.

The HE Sector require cleaning services for 2 specific specialisms:
Lot 1 Window and High Level Cleaning
Lot 2 Grounds Cleaning

A separate tender return must be submitted for each Lot bid for.

To respond to Lot1 for this opportunity please go to: https://neupc.delta-esourcing.com/respond/379754C779

All agreements resulting from this ITT shall be available to and apply to:
(i)all current and future Participating Consortia and Members who are "contracting authorities" (as defined in The Public Contracts Regulations 2015).
(ii)all current and future Participating Consortia and Members who currently, and may in the future, fall outside of the legal definition of "bodies governed by public law" for the purposes of The Public Contracts Regulations 2015.
II.1.5) Estimated total value:
Value excluding VAT: 8,000,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: Yes
Tenders may be submitted for: All lots
Maximum number of lots that may be awarded to one tenderer: Not provided
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1

II.2.1) Title: Window and High Level Cleaning
Lot No: 1
II.2.2) Additional CPV codes:
90911300 - Window-cleaning services.
90911200 - Building-cleaning services.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: Cleaning of both sides of external and/or internal windows, including but not limited to:
•Outside window ledges
•Window and door frames
•Leaded and stained glass
•Light wells,
•Roof lights,
•External and internal doors and screens,
•Glazed curtain walling,
•Plate glass stairways,
•Infill panels to external facades
•External canopy roofs and projections
•Conservatories and outbuildings
•Internal glazed partitions and panels
•Doors including glazed panels
•Separating screens to all corridors and laboratories.
•Transform lights
•Reception/atrium areas (as detailed)
•Link bridges
•Specialist window cleaning services (eg, abseiling)
High-level cleaning, including but not limited to:
•Internal steel joist cleaning (eg in large arenas/sports facilities)
•Solar panels
•Signs
•CCTV cameras
•Gutter cleaning/rainwater services
•Rooftops
•Cladding cleaning
•Removal of bird guano from outside window ledges and surfaces
•Pigeon proofing

It is accepted that not all Bidders may be able to offer all these services.
Ideally Bidders will be able to support several different cleaning methods, and must be able to provide all access equipment necessary to complete the service to the maximum range of buildings dependent on Member's requirements, eg including but not limited to abseiling, pole washing, ladders, cradles and scaffolding.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 5,500,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: The agreement will be reviewed and a decision taken on renewal before the expiry date

II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project: No specific project at this time, included as a contingency
II.2.14) Additional information: To respond to Lot1 for this opportunity please go to: https://neupc.delta-esourcing.com/respond/379754C779
II.2) Description Lot No. 2

II.2.1) Title: Grounds Cleaning
Lot No: 2
II.2.2) Additional CPV codes:
90611000 - Street-cleaning services.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: Grounds cleaning, including but not limited to:
•Power hosing / jet washing external areas
•Graffiti cleaning
•Bus/smoking/bike shelters

It is accepted that not all Bidders may be able to offer all these services.
Ideally Bidders will be able to support several different cleaning methods, and must be able to provide all access equipment necessary, to complete the service to the maximum range of areas dependent on Member's requirements.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 2,500,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: The agreement will be reviewed and a decision taken on renewal before the expiry date

II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project: No specific project at this time, included as a contingency
II.2.14) Additional information: To respond to Lot2 for this opportunity please go to: https://neupc.delta-esourcing.com/respond/P6J693Q24U


Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
IV.1) Description OPEN
IV.1.1) Type of procedure: Open

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:
Not Provided
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 05/03/2024 Time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 4

IV.2.7) Conditions for opening of tenders:
Date: 05/03/2024
Time: 12:30


Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

To respond to Lot1 for this opportunity please go to: https://neupc.delta-esourcing.com/respond/379754C779

NEUPC recognises that some of its Member Institutions are currently, and may in the future, fall outside of the legal definition of a "body governed by public law" for the purposes of the public procurement regime. Whilst each Member Institution should take its own legal and commercial advice as to the suitability or otherwise of a framework agreement, NEUPC does not impose any additional restrictions on use of its framework agreements by such Member Institutions. This agreement will be open to members and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015.

It is possible that some of the future call off contracts under this framework may be part funded from external streams, including European Union (EU) funding (eg ERDF/ESF) and potentially other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Cleaning-services./P6J693Q24U

To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/P6J693Q24U
VI.4) Procedures for review
VI.4.1) Review body:
NEUPC Ltd
Phoenix House, 3 South Parade, Leeds, LS1 5QX, United Kingdom
Tel. +44 1134871750
VI.4.2) Body responsible for mediation procedures:
INTERNATIONAL DISPUTE RESOLUTION CENTRE
70 FLEET STREET, London, EC4Y 1EU, United Kingdom
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
NEUPC Ltd
Leeds, United Kingdom
VI.5) Date Of Dispatch Of This Notice: 01/02/2024

Annex A



IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
1: Contracting Authority
North Western Universities Purchasing Consortium Ltd
Room 404, 4th Floor, Crescent House, University of Salford, Manchester, M5 4WT, United Kingdom
Email: Laura.Hills@nwupc.ac.uk
Main Address: https://www.nwupc.ac.uk, Address of the buyer profile: https://www.nwupc.ac.uk/our-members
NUTS Code: UK