UK-Leeds: Multimedia software development services.
Section I: Contracting Authority
I.1) Name and addresses
Royal Armouries
Armouries Drive, Leeds, LS10 1LT, United Kingdom
Tel. +44 1132201800, Email: procurement@armouries.org.uk
Contact: Procurement Officer
Main Address: https://royalarmouries.org/
NUTS Code: UKE42
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Multimedia-software-development-services./GB7HV24Z63
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Multimedia-software-package./GB7HV24Z63 to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Other type:: Non-Departmental Public Body (NDPB) sponsored by the Department for Culture, Media and Sport
I.5) Main activity
Other activity:

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: DIGITAL ASSET MANAGEMENT SOLUTION
Reference Number: RA-0196
II.1.2) Main CPV Code:
72212520 - Multimedia software development services.

II.1.3) Type of contract: SERVICES
II.1.4) Short description: Royal Armouries is currently undertaking a Digital Vision project which encompasses the development of a new infrastructure for its digital asset management. As part of this, the Royal Armouries is seeking to replace its existing asset storage systems with a Digital Asset Management System (DAMS) to provide a central repository for the successful storage, organisation, and management of the organisation’s digital assets.
II.1.5) Estimated total value:
Value excluding VAT: 150,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV codes:
Not Provided
II.2.3) Place of performance:
UKE42 Leeds

II.2.4) Description of procurement: Objectives:
- To obtain a centralised DAMS to efficiently store, organise, manage, retrieve, and distribute digital assets at an organisational wide level. The system will allow users to catalogue, preserve, search and access digital assets easily. Application of meta data including successful rights and IP management of all Royal Armouries assets and third-party assets.
- To provide confidence that our digital assets will be stored securely within an access-controlled system that provides access to the staff across the organisation through a user-friendly solution.
- To provide means of managing and sharing digital assets produced by teams throughout the organisation and to support museum activity including income generation through the re-use of assets.
- It will replace existing functionality of the DAMS module within our collections management system; EMu, and various storage repositories. It will need to integrate fully to the CIIM which acts as a middleware for all other systems that utilise digital assets.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 150,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 39
This contract is subject to renewal: No
Description of renewals: Not provided

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: Yes
Description of options: Royal Armouries' preferred hosting option is Software as a Service (Saas).
Royal Armouries also invite suppliers to propose their recommended solution as an alternative if this differs to a SaaS solution.
Royal Armouries would like the supplier to demonstrate why this recommendation is preferable to SaaS to host the DAMS.
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided


Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
IV.1) Description OPEN
IV.1.1) Type of procedure: Open

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 03/02/2023 Time: 17:00

IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 3

IV.2.7) Conditions for opening of tenders:
Date: 03/02/2023
Time: 17:05


Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Multimedia-software-development-services./GB7HV24Z63

To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/GB7HV24Z63
VI.4) Procedures for review
VI.4.1) Review body:
Royal Armouries Board of Trustees
Armouries Drive, Leeds, LS10 1LT, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 15/12/2022

Annex A