UK-Leeds: Accommodation cleaning services.
Section I: Contracting Authority
I.1) Name and addresses
University of Leeds
Purchasing Office, 1 - 3 Lifton Villas, Lifton Place, Leeds, LS2 9JZ, United Kingdom
Tel. +44 1133433916, Email: j.c.jordan@adm.leeds.ac.uk
Contact: Joanne Jordan
Main Address: https://neupc.delta-esourcing.com/members/university-of-leeds, Address of the buyer profile: http://purchasing.leeds.ac.uk
NUTS Code: UKE42
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://neupc.delta-esourcing.com/members/university-of-leeds
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Provision of Cleaning Services for Residential Accommodiation
Reference Number: Z/2021/124
II.1.2) Main CPV Code:
90911100 - Accommodation cleaning services.

II.1.3) Type of contract: SERVICES
II.1.4) Short description: The University of Leeds is Seeking the appointment of a contractor to delivery the provision of cleaning services to Residential Services Accommodation. This will include core cleaning and adhoc cleans.
II.1.5) Estimated total value:
Value excluding VAT: 4,500,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: Yes
Tenders may be submitted for: All lots
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1

II.2.1) Title: Provision of Cleaning Services to Residential Accommodiation
Lot No: Lot 1 - Core Cleaning & periodic cleaning at listed named sites.
II.2.2) Additional CPV codes:
90911100 - Accommodation cleaning services.

II.2.3) Place of performance:
UKE42 Leeds

II.2.4) Description of procurement: The provision of cleaning services for residential accommodation, this provision includes core and adhoc cleaning.

Lot 1 – Daily/Weekly/Monthly core cleaning & periodic cleaning at those named sites listed on the pricing schedule.
II.2.5) Award criteria:
Criteria below
Quality criterion - Name: Ability to meet tender specification / Weighting: 35%
Quality criterion - Name: Quality of management systems/MI information / Weighting: 15%
Quality criterion - Name: Health and Safety / Weighting: 10%
Quality criterion - Name: Sustainability / Weighting: 10%

Cost criterion - Name: Cost / Weighting: 30%

II.2.6) Estimated value:
Value excluding VAT: Not provided
Currency: Not provided
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: The contract will be initially awarded for 2 years, extended annually for 2 further years subject to satisfactory performance (2 +1+1).
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 2

Objective criteria for choosing the limited number of candidates: All candidates who pass the SQ stage will be invited through to ITT stage.
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: To respond to this opportunity please click here: https://neupc.delta-esourcing.com/respond/62B2NKATUP
II.2) Description Lot No. 2

II.2.1) Title: Provision of Cleaning Services to Residential Accommodation
Lot No: Lot 2 - Daily/weekly/monthly core cleaning & periodic cleaning at listed named sites.
II.2.2) Additional CPV codes:
90911100 - Accommodation cleaning services.

II.2.3) Place of performance:
UKE42 Leeds

II.2.4) Description of procurement: The provision of cleaning services for residential accommodation.

Lot 2 - Daily/weekly/monthly core cleaning & periodic cleaning at listed named sites.
II.2.5) Award criteria:
Criteria below
Quality criterion - Name: Ability to meet tender specification / Weighting: 35
Quality criterion - Name: Quality of management systems/MI information / Weighting: 15
Quality criterion - Name: Health and Safety / Weighting: 10
Quality criterion - Name: Sustainability / Weighting: 10

Cost criterion - Name: Cost / Weighting: 30

II.2.6) Estimated value:
Value excluding VAT: Not provided
Currency: Not provided
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: The contract will be initially for 2 years, extended annually for 2 further years subject to satisfactory performance (2 +1+1)
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 2

Objective criteria for choosing the limited number of candidates: All candidates who pass the SQ stage will be invited through to ITT stage.
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: To respond to this opportunity please click here: https://neupc.delta-esourcing.com/respond/62B2NKATUP
II.2) Description Lot No. 3

II.2.1) Title: Provision of Cleaning Services to Residential Accommodation
Lot No: Lot 3 - Conference Cleaning and Housekeeping Services during summer months.
II.2.2) Additional CPV codes:
90911100 - Accommodation cleaning services.

II.2.3) Place of performance:
UKE42 Leeds

II.2.4) Description of procurement: The provision of cleaning services for conference cleaning accommodation and housekeeping service during summer months.

Lot 3 - Conference Cleaning and Housekeeping Services during summer months.
II.2.5) Award criteria:
Criteria below
Quality criterion - Name: Ability to meet tender specification / Weighting: 35
Quality criterion - Name: Quality of management systems/MI information / Weighting: 15
Quality criterion - Name: Health and Safety / Weighting: 10
Quality criterion - Name: Sustainability / Weighting: 10

Cost criterion - Name: cost / Weighting: 30

II.2.6) Estimated value:
Value excluding VAT: Not provided
Currency: Not provided
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: The contract will be initially awarded for 2 years, extended annually for 2 further years subject to satisfactory performance (2 +1+1)
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 2

Objective criteria for choosing the limited number of candidates: All candidates who pass the SQ stage will be invited through to ITT stage.
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided


Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As set out in the SQ and ITT documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
IV.1) Description RESTRICTED
IV.1.1) Type of procedure: Restricted

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
The procurement involves the setting up of a dynamic purchasing system - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 29/03/2021 Time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: Not Provided
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 3



Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Accommodation-cleaning-services./62B2NKATUP

To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/62B2NKATUP
VI.4) Procedures for review
VI.4.1) Review body:
High Court of England and Wales
Royal Courts of Justice, Strand, London, WC2A 2LL, United Kingdom
Tel. +44 2079477882
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
University of Leeds
Purchasing Office, 1 - 3 Lifton Villas, Lifton Place, Leeds, LS2 9JZ, United Kingdom
Tel. +44 1133434104
VI.5) Date Of Dispatch Of This Notice: 24/02/2021

Annex A