University of Leeds: Provision of Cleaning Services for Residential Accommodiation

UK-Leeds: Accommodation cleaning services.
Section I: Contracting Authority
      I.1) Name and addresses
             University of Leeds
             Purchasing Office, 1 - 3 Lifton Villas, Lifton Place, Leeds, LS2 9JZ, United Kingdom
             Tel. +44 1133433916, Email: j.c.jordan@adm.leeds.ac.uk
             Contact: Joanne Jordan
             Main Address: https://neupc.delta-esourcing.com/members/university-of-leeds, Address of the buyer profile: http://purchasing.leeds.ac.uk
             NUTS Code: UKE42
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://neupc.delta-esourcing.com/members/university-of-leeds
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Provision of Cleaning Services for Residential Accommodiation       
      Reference Number: Z/2021/124
      II.1.2) Main CPV Code:
      90911100 - Accommodation cleaning services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The University of Leeds is Seeking the appointment of a contractor to delivery the provision of cleaning services to Residential Services Accommodation. This will include core cleaning and adhoc cleans.       
      II.1.5) Estimated total value:
      Value excluding VAT: 4,500,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: 3
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Provision of Cleaning Services to Residential Accommodiation       
      Lot No: Lot 1 - Core Cleaning & periodic cleaning at listed named sites.       
      II.2.2) Additional CPV codes:
      90911100 - Accommodation cleaning services.
      
      II.2.3) Place of performance:
      UKE42 Leeds
      
      II.2.4) Description of procurement: The provision of cleaning services for residential accommodation, this provision includes core and adhoc cleaning.

Lot 1 – Daily/Weekly/Monthly core cleaning & periodic cleaning at those named sites listed on the pricing schedule.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Ability to meet tender specification / Weighting: 35%
            Quality criterion - Name: Quality of management systems/MI information / Weighting: 15%
            Quality criterion - Name: Health and Safety / Weighting: 10%
            Quality criterion - Name: Sustainability / Weighting: 10%
                        
            Cost criterion - Name: Cost / Weighting: 30%
                              
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: Yes       
      Description of renewals: The contract will be initially awarded for 2 years, extended annually for 2 further years subject to satisfactory performance (2 +1+1).
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 2
             
      Objective criteria for choosing the limited number of candidates: All candidates who pass the SQ stage will be invited through to ITT stage.
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://neupc.delta-esourcing.com/respond/62B2NKATUP       
II.2) Description Lot No. 2
      
      II.2.1) Title: Provision of Cleaning Services to Residential Accommodation       
      Lot No: Lot 2 - Daily/weekly/monthly core cleaning & periodic cleaning at listed named sites.       
      II.2.2) Additional CPV codes:
      90911100 - Accommodation cleaning services.
      
      II.2.3) Place of performance:
      UKE42 Leeds
      
      II.2.4) Description of procurement: The provision of cleaning services for residential accommodation.

Lot 2 - Daily/weekly/monthly core cleaning & periodic cleaning at listed named sites.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Ability to meet tender specification / Weighting: 35
            Quality criterion - Name: Quality of management systems/MI information / Weighting: 15
            Quality criterion - Name: Health and Safety / Weighting: 10
            Quality criterion - Name: Sustainability / Weighting: 10
                        
            Cost criterion - Name: Cost / Weighting: 30
                              
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: Yes       
      Description of renewals: The contract will be initially for 2 years, extended annually for 2 further years subject to satisfactory performance (2 +1+1)
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 2
             
      Objective criteria for choosing the limited number of candidates: All candidates who pass the SQ stage will be invited through to ITT stage.
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://neupc.delta-esourcing.com/respond/62B2NKATUP       
II.2) Description Lot No. 3
      
      II.2.1) Title: Provision of Cleaning Services to Residential Accommodation       
      Lot No: Lot 3 - Conference Cleaning and Housekeeping Services during summer months.       
      II.2.2) Additional CPV codes:
      90911100 - Accommodation cleaning services.
      
      II.2.3) Place of performance:
      UKE42 Leeds
      
      II.2.4) Description of procurement: The provision of cleaning services for conference cleaning accommodation and housekeeping service during summer months.

Lot 3 - Conference Cleaning and Housekeeping Services during summer months.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Ability to meet tender specification / Weighting: 35
            Quality criterion - Name: Quality of management systems/MI information / Weighting: 15
            Quality criterion - Name: Health and Safety / Weighting: 10
            Quality criterion - Name: Sustainability / Weighting: 10
                        
            Cost criterion - Name: cost / Weighting: 30
                              
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: Yes       
      Description of renewals: The contract will be initially awarded for 2 years, extended annually for 2 further years subject to satisfactory performance (2 +1+1)
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 2
             
      Objective criteria for choosing the limited number of candidates: All candidates who pass the SQ stage will be invited through to ITT stage.
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      As set out in the SQ and ITT documents.    
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 29/03/2021 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: Not Provided       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Accommodation-cleaning-services./62B2NKATUP

To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/62B2NKATUP
   VI.4) Procedures for review
   VI.4.1) Review body:
             High Court of England and Wales
       Royal Courts of Justice, Strand, London, WC2A 2LL, United Kingdom
       Tel. +44 2079477882
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          University of Leeds
       Purchasing Office, 1 - 3 Lifton Villas, Lifton Place, Leeds, LS2 9JZ, United Kingdom
       Tel. +44 1133434104
   VI.5) Date Of Dispatch Of This Notice: 24/02/2021

Annex A