York St John University: WINDOW REPLACEMENT WORKS

Contracting authority

Contracting authority:

York St John University

Public Procurement Organisation Number:

PGRG-9322-VXQG

Address:

Lord Mayors Walk
York
YO31 7EX
UK

Contact name:

Paul Revell

Email:

p.revell@yorksj.ac.uk

Telephone:

01904 876611

Website:

https://www.yorksj.ac.uk

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

This will encompass a 2-stage procedure. Stage 1 will see an ITT asking for possible solutions (this document) as the University is yet to decide on a final specification for this work. The University invites creativity at this stage and is open to different solutions being proposed to meet our needs.

As the solution may not be entirely fully formed at this point, we anticipate that pricing will only be indicative but nonetheless will be reasonable and evidence-based for what is being described.

The University will evaluate all the solutions proposed in Stage 1. Depending on the solutions offered, bidders may be asked to submit samples of materials or to attend in person to clarify their solution. These may not be essential for all solutions, however. Bidders who are awarded less than 50% in the Stage 1 scoring, will not be invited to participate in Stage 2 and the University will draft a final, definitive specification at this point. The University will notify bidders promptly if they will not be asked to participate in this tender any further.

The evaluation scoring and weighting may need to be modified at this point accordingly. If the nature of the final specification justifies modifying the anticipated timescales for the tender, they also may be modified at this point. The University will then issue a revised ITT, with a definitive specification asking for firm and finalised pricing. The University will only invite selected bidders who have participated in Stage 1 to submit proposals in Stage 2.

Preliminary market engagement conducted:

Not provided

Dynamic market:

No

Tenders received:

0

Tenders assessed:

0

Tenders from SMEs:

0

Tenders from VCSEs:

0

Special regime:

None

Scope

Title:

WINDOW REPLACEMENT WORKS

Reference number:

TEN033

Main procurement category:

WORKS

Description:

The University seeks to engage suppliers capable of delivering innovative and high-quality solutions tailored to meet the specific needs of this project for the replacement of single glazed windows with modern, energy efficient units in our Ripon Wing building. The expectation is that this exercise will establish a collaborative partnership that enhances efficiency, sustainability, and value for money while aligning with the strategic objectives of the University.

The vision of the project is the replacement of existing “crittal” windows and timber frames with a solution sympathetic to the historic nature of the building and its surroundings, matching existing glazing patterns where possible. This includes existing access doors and high-level emergency egress doors. A section of historic stained glass in an existing window will need to be retained within any new solution. The work is to be carried out in a single continuous operation unless a timetabling conflict dictates otherwise.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-York:-Windows%2C-doors-and-related-items./4K54493A97

To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/4K54493A97

Total value (estimated):

GBP 200,000 including VAT

Description

Description:

Not provided

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Contract dates (estimated):

17/11/2025 to 18/05/2026

CPV classifications:

44221000 - Windows, doors and related items.

44221100 - Windows.

44221110 - Window frames.

45421100 - Installation of doors and windows and related components.

45421110 - Installation of door and window frames.

Contract can be extended:

No

Delivery regions:

Not provided

Award criteria:

Name: Quality of proposed solution / Weighting: 60

Name: Methodology and technical merit / Weighting: 30

Name: Indicative pricing / Weighting: 10

Documents

Associated tender documents:

Invitation to Tender Stage 1 (Invitation to Participate)

Technical specifications:

Not provided

Submission

Enquiry deadline:

15/08/2025 Time: 10:00

Deadline for requests to participate:

15/09/2025 Time: 10:00

Submission address and any special instructions:

https://neupc.delta-esourcing.com

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

03/10/2025

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

Yes

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

Other organisations