University of Leeds is using Delta eSourcing to run this tender exercise
Notice Summary |
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Title: | The Provision of Building Maintenance Services (Planned Preventive Maintenance, Reactive Repairs & Planned Projects) for Residential Facilities at the University of Leeds. |
Notice type: | Contract Notice |
Authority: | University of Leeds |
Nature of contract: | Services |
Procedure: | Restricted |
Short Description: | You are invited to submit a tender for the provision of Building Maintenance Services (Planned Preventive Maintenance, Reactive Repairs & Planned Projects) for Residential Facilities at the University of Leeds to the department of Facilities Directorate at the University of Leeds. The requirement is in either a single Lot or two Lots. Tenderers must submit prices for each of the following: •Lot 1 – all residential properties as set out in the Service Matrix •Lot 2 – a proportion of residential properties as set out in the Service Matrix •Lot 3 - a proportion of residential properties as set out in the Service Matrix The University of Leeds will award the contract as follows: Lot 1 – awarded to a single tenderer Or Lots 2 & 3 – each awarded to separate tenderers CONTRACT LENGTH:2 + 1 + 1. The contract will be initially awarded for 2 years extended annually for 2 further years subject to satisfactory performance |
Published: | 09/07/2018 16:27 |
View Full Notice
Section I: Contracting Authority
I.1) Name and addresses
University of Leeds
Purchasing Office, 29 - 31 Cromer Terrace, Leeds, LS2 9JU, United Kingdom
Tel. +44 1133437534, Fax. +44 1133431036, Email: r.trimble@adm.leeds.ac.uk
Contact: Richard Trimble
Main Address: www.leeds.ac.uk/purchasing, Address of the buyer profile: www.leeds.ac.uk/purchasing
NUTS Code: UKE42
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Building-and-facilities-management-services./GRKMJNENM2
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: The Provision of Building Maintenance Services (Planned Preventive Maintenance, Reactive Repairs & Planned Projects) for Residential Facilities at the University of Leeds.
Reference Number: Z/2323
II.1.2) Main CPV Code:
79993000 - Building and facilities management services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: You are invited to submit a tender for the provision of Building Maintenance Services (Planned Preventive Maintenance, Reactive Repairs & Planned Projects) for Residential Facilities at the University of Leeds to the department of Facilities Directorate at the University of Leeds.
The requirement is in either a single Lot or two Lots. Tenderers must submit prices for each of the following:
•Lot 1 – all residential properties as set out in the Service Matrix
•Lot 2 – a proportion of residential properties as set out in the Service Matrix
•Lot 3 - a proportion of residential properties as set out in the Service Matrix
The University of Leeds will award the contract as follows:
Lot 1 – awarded to a single tenderer
Or
Lots 2 & 3 – each awarded to separate tenderers
CONTRACT LENGTH:2 + 1 + 1. The contract will be initially awarded for 2 years extended annually for 2 further years subject to satisfactory performance
II.1.5) Estimated total value:
Value excluding VAT: 12,000,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: Yes
Tenders may be submitted for: All lots
Maximum number of lots that may be awarded to one tenderer: Not provided
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: See Tender Documents for Details
II.2) Description
II.2) Description Lot No. 1
II.2.1) Title: Lot 1 – a proportion of residential properties as set out in the Service Matrix
Lot No: 1
II.2.2) Additional CPV codes:
79993000 - Building and facilities management services.
II.2.3) Place of performance:
UKE42 Leeds
II.2.4) Description of procurement: The University of Leeds needs to utilise the Restricted Procedure as defined under Regulation 28. Failure to meet external demands on the programme may jeopardise the overall project. Selection questions will be applied and presented in the format of a Standard Selection Questionnaire (SQ). The SQ is being used to test that Tenderers meet minimum levels of suitability. All Tenderers wishing to be considered for this contract must complete the SQ.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 6,000,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: The contract will be initially awarded for 2 years extended annually for 2 further years subject to satisfactory performance
II.2.9) Information about the limits on the number of candidates to be invited:
Not provided
Objective criteria for choosing the limited number of candidates: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
II.2) Description Lot No. 2
II.2.1) Title: Lot 2 – a proportion of residential properties as set out in the Service Matrix
Lot No: 2
II.2.2) Additional CPV codes:
79993000 - Building and facilities management services.
II.2.3) Place of performance:
UKE42 Leeds
II.2.4) Description of procurement: The University of Leeds needs to utilise the Restricted Procedure as defined under Regulation 28. Failure to meet external demands on the programme may jeopardise the overall project. Selection questions will be applied and presented in the format of a Standard Selection Questionnaire (SQ). The SQ is being used to test that Tenderers meet minimum levels of suitability. All Tenderers wishing to be considered for this contract must complete the SQ.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 6,000,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: The contract will be initially awarded for 2 years extended annually for 2 further years subject to satisfactory performance
II.2.9) Information about the limits on the number of candidates to be invited:
Not provided
Objective criteria for choosing the limited number of candidates: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
II.2) Description Lot No. 3
II.2.1) Title: Lot 3 - all residential properties as set out in the Service Matrix
Lot No: 3
II.2.2) Additional CPV codes:
79993000 - Building and facilities management services.
II.2.3) Place of performance:
UKE42 Leeds
II.2.4) Description of procurement: The University of Leeds needs to utilise the Restricted Procedure as defined under Regulation 28. Failure to meet external demands on the programme may jeopardise the overall project. Selection questions will be applied and presented in the format of a Standard Selection Questionnaire (SQ). The SQ is being used to test that Tenderers meet minimum levels of suitability. All Tenderers wishing to be considered for this contract must complete the SQ.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 12,000,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: The contract will be initially awarded for 2 years extended annually for 2 further years subject to satisfactory performance
II.2.9) Information about the limits on the number of candidates to be invited:
Not provided
Objective criteria for choosing the limited number of candidates: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No
Section IV: Procedure
IV.1) Description RESTRICTED
IV.1.1) Type of procedure: Restricted
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
The procurement involves the setting up of a dynamic purchasing system - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 09/08/2018
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: Not Provided
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided
Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used Yes
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Building-and-facilities-management-services./GRKMJNENM2
To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/GRKMJNENM2
VI.4) Procedures for review
VI.4.1) Review body:
High Court of England and Wales
Royal Courts of Justice, Strand, London, WC2A 2LL, United Kingdom
Tel. +44 2079477882
Internet address: http://www.justice.gov.uk
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 09/07/2018
Annex A
View any Notice Addenda
UK-Leeds: Building and facilities management services.
Section I: Contracting authority/entity (as stated in the original notice)
I.1) Name and addresses
University of Leeds
Purchasing Office, 29 - 31 Cromer Terrace, Leeds, LS2 9JU, United Kingdom
Tel. +44 1133437534, Fax. +44 1133431036, Email: r.trimble@adm.leeds.ac.uk
Contact: Richard Trimble
Main Address: www.leeds.ac.uk/purchasing, Address of the buyer profile: www.leeds.ac.uk/purchasing
NUTS Code: UKE42
Section II: Object (as stated in the original notice)
II.1) Scope of the procurement
II.1.1) Title: The Provision of Building Maintenance Services (Planned Preventive Maintenance, Reactive Repairs & Planned Projects) for Residential Facilities at the University of Leeds. Reference number: Z/2323
II.1.2) Main CPV code:
79993000 - Building and facilities management services.
II.1.3) Type of contract: SERVICES
II.1.4) Short Description: You are invited to submit a tender for the provision of Building Maintenance Services (Planned Preventive Maintenance, Reactive Repairs & Planned Projects) for Residential Facilities at the University of Leeds to the department of Facilities Directorate at the University of Leeds.
The requirement is in either a single Lot or two Lots. Tenderers must submit prices for each of the following:
•Lot 1 – all residential properties as set out in the Service Matrix
•Lot 2 – a proportion of residential properties as set out in the Service Matrix
•Lot 3 - a proportion of residential properties as set out in the Service Matrix
The University of Leeds will award the contract as follows:
Lot 1 – awarded to a single tenderer
Or
Lots 2 & 3 – each awarded to separate tenderers
CONTRACT LENGTH:2 + 1 + 1. The contract will be initially awarded for 2 years extended annually for 2 further years subject to satisfactory performance
Section VI: Complementary information
V1.5) Date of dispatch of this notice: 18/09/2018
VI.6) Original notice reference:
Notice Reference: 2018 - 225424
Notice number in OJ S: Not Provided
Date of dispatch of the original notice: 09/07/2018
Section VII: Changes
VII.1) Information to be changed or added
VII.1.1) Reason for change: Modification of original information submitted by the contracting authority
VII.1.2) Text to be corrected in original notice No: 1
Section Number: II.2.1
Lot No: 1
Place of text to be modified: Lot 1 – a proportion of residential properties as set out in the Service Matrix
Instead of: Lot 1 – a proportion of residential properties as set out in the Service Matrix
Read: Lot 1 – all residential properties as set out in the Service Matrix
VII.1.2) Text to be corrected in original notice No: 2
Section Number: II.2.1
Lot No: 3
Place of text to be modified: Lot 3 — all residential properties as set out in the Service Matrix
Instead of: Lot 3 — all residential properties as set out in the Service Matrix
Read: Lot 3 - a proportion of residential properties as set out in the Service Matrix
VII.2) Other additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=346160921
View Award Notice
Section I: Contracting Authority
I.1) Name, Addresses and Contact Point(s):
University of Leeds
Purchasing Office, 29 - 31 Cromer Terrace, Leeds, LS2 9JU, United Kingdom
Tel. +44 1133437534, Fax. +44 1133431036, Email: r.trimble@adm.leeds.ac.uk
Contact: Richard Trimble
Main Address: www.leeds.ac.uk/purchasing, Address of the buyer profile: www.leeds.ac.uk/purchasing
NUTS Code: UKE42
I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No
I.4)Type of the contracting authority:
Body governed by public law
I.5) Main activity:
Education
Section II: Object Of The Contract
II.1) Scope of the procurement
II.1.1) Title: The Provision of Building Maintenance Services (Planned Preventive Maintenance, Reactive Repairs & Planned Projects) for Residential Facilities at the University of Leeds.
Reference number: Z/2323
II.1.2) Main CPV code:
79993000 - Building and facilities management services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: You are invited to submit a tender for the provision of Building Maintenance Services (Planned Preventive Maintenance, Reactive Repairs & Planned Projects) for Residential Facilities at the University of Leeds to the department of Facilities Directorate at the University of Leeds.
The requirement is in either a single Lot or two Lots. Tenderers must submit prices for each of the following:
•Lot 1 – all residential properties as set out in the Service Matrix
•Lot 2 – a proportion of residential properties as set out in the Service Matrix
•Lot 3 - a proportion of residential properties as set out in the Service Matrix
The University of Leeds will award the contract as follows:
Lot 1 – awarded to a single tenderer
Or
Lots 2 & 3 – each awarded to separate tenderers
CONTRACT LENGTH:2 + 1 + 1. The contract will be initially awarded for 2 years extended annually for 2 further years subject to satisfactory performance
II.1.6) Information about lots
This contract is divided into lots: Yes
II.1.7) Total value of the procurement (excluding VAT)
Value: 12,000,000
Currency:GBP
II.2) Description (lot no. 1)
II.2.1) Title:Lot 1 – all residential properties as set out in the Service Matrix
Lot No:1
II.2.2) Additional CPV code(s):
79993000 - Building and facilities management services.
II.2.3) Place of performance
Nuts code:
UKE42 - Leeds
Main site or place of performance:
Leeds
II.2.4) Description of the procurement: The University of Leeds needs to utilise the Restricted Procedure as defined under Regulation 28. Failure to meet external demands on the programme may jeopardise the overall project. Selection questions will be applied and presented in the format of a Standard Selection Questionnaire (SQ). The SQ is being used to test that Tenderers meet minimum levels of suitability. All Tenderers wishing to be considered for this contract must complete the SQ.
II.2.5) Award criteria:
Quality criterion - Name: 1. Facilities Management Services - Organisation & Operational Methods / Weighting: 12
Quality criterion - Name: 2. Facilities Management Services – Systems & Procedures / Weighting: 11
Quality criterion - Name: 3. Training & Qualifications / Weighting: 4
Quality criterion - Name: 4. Supply Chain / Weighting: 7
Quality criterion - Name: 5. Reporting, Recording & Monitoring / Weighting: 9
Quality criterion - Name: 6. Occupied Premises - Conduct, Appearance & Operating / Weighting: 9
Quality criterion - Name: 7. Health & Safety / Weighting: 5
Quality criterion - Name: 8a. Sustainability / Weighting: 4
Quality criterion - Name: 8b. Sustainability / Weighting: 4
Quality criterion - Name: 9. Customer Satisfaction & Key Performance Indicators (KPIs) / Weighting: 7
Price - Weighting: 30
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: Not Provided
II.2) Description (lot no. 2)
II.2.1) Title:Lot 2 – a proportion of residential properties as set out in the Service Matrix
Lot No:2
II.2.2) Additional CPV code(s):
79993000 - Building and facilities management services.
II.2.3) Place of performance
Nuts code:
UKE42 - Leeds
Main site or place of performance:
Leeds
II.2.4) Description of the procurement: The University of Leeds needs to utilise the Restricted Procedure as defined under Regulation 28. Failure to meet external demands on the programme may jeopardise the overall project. Selection questions will be applied and presented in the format of a Standard Selection Questionnaire (SQ). The SQ is being used to test that Tenderers meet minimum levels of suitability. All Tenderers wishing to be considered for this contract must complete the SQ.
II.2.5) Award criteria:
Not Provided
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: Not Provided
II.2) Description (lot no. 3)
II.2.1) Title:Lot 3 - a proportion of residential properties as set out in the Service Matrix
Lot No:3
II.2.2) Additional CPV code(s):
79993000 - Building and facilities management services.
II.2.3) Place of performance
Nuts code:
UKE42 - Leeds
Main site or place of performance:
Leeds
II.2.4) Description of the procurement: The University of Leeds needs to utilise the Restricted Procedure as defined under Regulation 28. Failure to meet external demands on the programme may jeopardise the overall project. Selection questions will be applied and presented in the format of a Standard Selection Questionnaire (SQ). The SQ is being used to test that Tenderers meet minimum levels of suitability. All Tenderers wishing to be considered for this contract must complete the SQ.
II.2.5) Award criteria:
Not Provided
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: Not Provided
Section IV: Procedure
IV.1) Description
IV.1.1)Type of procedure: Restricted
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No
IV.1.6) Information about electronic auction
An electronic auction has been used: No
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Not Provided
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No
Section V: Award of contract
Award Of Contract (No.1)
Contract No: Not Provided
Lot Number: 1
Title: Lot 1 – all residential properties as set out in the Service Matrix
A contract/lot is awarded: Yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract: 19/02/2019
V.2.2) Information about tenders
Number of tenders received: 15
Number of tenders received from SMEs: 15 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 15
V.2.3) Name and address of the contractor
The contract has been awarded to a group of economic operators: No
Contractor (No.1)
GRAHAM ASSET MANAGEMENT LTD T/A GRAHAM
5 BALLYGOWAN ROAD, HILLSBOROUGH, COUNTY DOWN, BT26 6HX, United Kingdom
Tel. +44 02890684586, Email: info@graham.co.uk
Internet address: https://www.graham.co.uk
NUTS Code: UKN06
The contractor is an SME: Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 12,000,000
Lowest offer: 13,090,000 / Highest offer: 20,744,000
Currency: GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No
Award Of Contract (No.2)
Contract No: Not Provided
Lot Number: 2
Title: a proportion of residential properties as set out in the Service Matrix
A contract/lot is awarded: No
V.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Award Of Contract (No.3)
Contract No: Not Provided
Lot Number: 3
Title: a proportion of residential properties as set out in the Service Matrix
A contract/lot is awarded: No
V.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section VI: Complementary information
VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=380717429
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand, London, WC2A 2LL, United Kingdom
Tel. +44 2079477882
Internet address: http://www.justice.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided
VI.4.4) Service from which information about the review procedure may be obtained
Not Provided
VI.5) Date of dispatch of this notice: 08/04/2019