University of Leeds: Building Maintenance Services (Planned Preventive Maintenance, Reactive / Remedial Repairs & Planned Projects) for Residential Properties at the University of Leeds

University of Leeds is using Delta eSourcing to run this tender exercise

Notice Summary

Title:	Building Maintenance Services (Planned Preventive Maintenance, Reactive / Remedial Repairs & Planned Projects) for Residential Properties at the University of Leeds
Notice type:	Contract Notice
Authority:	University of Leeds
Nature of contract:	Services
Procedure:	Restricted
Short Description:	The University of Leeds requires a high quality Building Maintenance Services Contract for its Residential Properties (excluding the University Farms). This document should be read in conjunction with the relevant supporting documents / appendices listed in the additional tender information section. The University has specified SFG20 as a minimum standard for the delivery of Planned Preventive Maintenance and requires that the appointed Contractor can meet and exceed those standards and the building users’ expectations by delivering a superior and extremely customer focused service.
Published:	25/05/2022 14:42

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UK-Leeds: Building and facilities management services.
Section I: Contracting Authority
      I.1) Name and addresses
             University of Leeds
             Facilities Directorate Procurement Team, Facilities Directorate Building, Cloberry Street, Leeds, LS2 9JT, United Kingdom
             Tel. +44 1133437534, Email: r.trimble@adm.leeds.ac.uk
             Contact: Richard Trimble
             Main Address: www.leeds.ac.uk, Address of the buyer profile: www.leeds.ac.uk/purchasing
             NUTS Code: UKE42
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Building-and-facilities-management-services./84PGRQR9JW
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Building Maintenance Services (Planned Preventive Maintenance, Reactive / Remedial Repairs & Planned Projects) for Residential Properties at the University of Leeds
      Reference Number: PE2021-22/668
      II.1.2) Main CPV Code:
      79993000 - Building and facilities management services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The University of Leeds requires a high quality Building Maintenance Services Contract for its Residential Properties (excluding the University Farms).

This document should be read in conjunction with the relevant supporting documents / appendices listed in the additional tender information section.

The University has specified SFG20 as a minimum standard for the delivery of Planned Preventive Maintenance and requires that the appointed Contractor can meet and exceed those standards and the building users’ expectations by delivering a superior and extremely customer focused service.
      II.1.5) Estimated total value:
      Value excluding VAT: 22,870,000
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No

II.2) Description

      II.2.2) Additional CPV codes:
      Not Provided
      II.2.3) Place of performance:
      UKE42 Leeds

      II.2.4) Description of procurement: he University of Leeds needs to utilise the Restricted Procedure as defined under Regulation 28. Failure to meet external demands on the programme may jeopardise the overall project. Selection questions will be applied and presented in the format of a Standard Selection Questionnaire (SQ). The SQ is being used to test that Tenderers meet minimum levels of suitability. All Tenderers wishing to be considered for this contract must complete the SQ.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents
      II.2.6) Estimated value:
      Value excluding VAT: 22,870,000
      Currency: GBP
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 120
      This contract is subject to renewal: Yes
      Description of renewals: A maintenance contract term of 2 years will apply with options of further biennial extensions up to a maximum of 10 years (2+2+2+2+2).
      II.2.9) Information about the limits on the number of candidates to be invited:
       Not provided
      Objective criteria for choosing the limited number of candidates: Not provided
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No
      Identification of the project: Not provided
      II.2.14) Additional information: To respond to this opportunity please click here: https://neupc.delta-esourcing.com/respond/84PGRQR9JW

Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:
      Not Provided
      III.1.2) Economic and financial standing
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.3) Technical and professional ability
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.5) Information about reserved contracts (if applicable)
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
      The execution of the contract is restricted to the framework of sheltered employment programmes: No

   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession
      Reference to the relevant law, regulation or administrative provision:
      Not Provided
      III.2.2) Contract performance conditions
      Not Provided
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
         The procurement involves the establishment of a framework agreement - NO
         The procurement involves the setting up of a dynamic purchasing system - NO
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 24/06/2022 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 25/07/2022
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided


Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No
   Electronic invoicing will be accepted Yes
   Electronic payment will be used Yes
   VI.3) Additional Information: For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Building-and-facilities-management-services./84PGRQR9JW

To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/84PGRQR9JW
   VI.4) Procedures for review
   VI.4.1) Review body:
             High Court of England and Wales
       Royal Courts of Justice, Strand, London, WC2A 2LL, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:
    Not Provided
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          University of Leeds
       Purchasing Office, Room 11.64, Worsley Building, Clarendon Way, Leeds, LS2 9JT, United Kingdom
       Tel. +44 1133434104
   VI.5) Date Of Dispatch Of This Notice: 25/05/2022

Annex A

View any Notice Addenda

Building Maintenance Services (Planned Preventive Maintenance, Reactive / Remedial Repairs & Planned Projects) for Residential Properties at the University of Leeds

UK-Leeds: Building and facilities management services.

Section I: Contracting authority/entity (as stated in the original notice)

I.1) Name and addresses
       University of Leeds
       Facilities Directorate Procurement Team, Facilities Directorate Building, Cloberry Street, Leeds, LS2 9JT, United Kingdom
       Tel. +44 1133437534, Email: r.trimble@adm.leeds.ac.uk
       Contact: Richard Trimble
       Main Address: www.leeds.ac.uk, Address of the buyer profile: www.leeds.ac.uk/purchasing
       NUTS Code: UKE42

Section II: Object (as stated in the original notice)

II.1) Scope of the procurement

   II.1.1) Title: Building Maintenance Services (Planned Preventive Maintenance, Reactive / Remedial Repairs & Planned Projects) for Residential Properties at the University of Leeds      Reference number: PE2021-22/668
   II.1.2) Main CPV code:
      79993000 - Building and facilities management services.

   II.1.3) Type of contract: SERVICES
   II.1.4) Short Description: The University of Leeds requires a high quality Building Maintenance Services Contract for its Residential Properties (excluding the University Farms).

This document should be read in conjunction with the relevant supporting documents / appendices listed in the additional tender information section.

The University has specified SFG20 as a minimum standard for the delivery of Planned Preventive Maintenance and requires that the appointed Contractor can meet and exceed those standards and the building users’ expectations by delivering a superior and extremely customer focused service.

Section VI: Complementary information

V1.5) Date of dispatch of this notice: 03/08/2022

VI.6) Original notice reference:

   Notice Reference:    2022 - 477143
   Notice number in OJ S: Not Provided
   Date of dispatch of the original notice: 25/05/2022

Section VII: Changes

VII.1) Information to be changed or added

      VII.1.1) Reason for change: Modification of original information submitted by the contracting authority

      VII.1.2) Text to be corrected in original notice No: 1

         Section Number: II.1.5
         Lot No: Not provided
         Place of text to be modified: II.1.5
         Instead of: Value excluding VAT: 22,870,000
         Read: Value excluding VAT: 27,444,000


      VII.1.2) Text to be corrected in original notice No: 2

         Section Number: II.2.6
         Lot No: Not provided
         Place of text to be modified: II.2.6
         Instead of: Estimated value:
Value excluding VAT: 22,870,000
         Read: Estimated value:
Value excluding VAT: 27,444,000


      VII.1.2) Text to be corrected in original notice No: 3

         Section Number: II.2.7
         Lot No: Not provided
         Place of text to be modified: II.2.7
         Instead of: Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 120
         Read: Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 144


      VII.1.2) Text to be corrected in original notice No: 4

         Section Number: II.2.7
         Lot No: Not provided
         Place of text to be modified: II.2.7
         Instead of: Description of renewals: A maintenance contract term of 2 years will apply with options of further biennial extensions up to a maximum of 10 years (2+2+2+2+2)
         Read: Description of renewals: A maintenance contract term of 3 years will apply with options of further biennial extensions up to a maximum of 10 years (3+3+3+3+3)


VII.2) Other additional information: For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Building-and-facilities-management-services./84PGRQR9JW

To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/84PGRQR9JW

View Award Notice

UK-Leeds: Building and facilities management services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       University of Leeds
       Facilities Directorate Procurement Team, Facilities Directorate Building, Cloberry Street, Leeds, LS2 9JT, United Kingdom
       Tel. +44 1133437534, Email: r.trimble@adm.leeds.ac.uk
       Contact: Richard Trimble
       Main Address: www.leeds.ac.uk, Address of the buyer profile: www.leeds.ac.uk/purchasing
       NUTS Code: UKE42

   I.2) Joint procurement:
      The contract involves joint procurement: No
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Building Maintenance Services (Planned Preventive Maintenance, Reactive / Remedial Repairs & Planned Projects) for Residential Properties at the University of Leeds
      Reference number: PE2021-22/668

      II.1.2) Main CPV code:
         79993000 - Building and facilities management services.

      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The University of Leeds requires a high quality Building Maintenance Services Contract for its Residential Properties (excluding the University Farms). This document should be read in conjunction with the relevant supporting documents / appendices listed in the additional tender information section. The University has specified SFG20 as a minimum standard for the delivery of Planned Preventive Maintenance and requires that the appointed Contractor can meet and exceed those standards and the building users’ expectations by delivering a superior and extremely customer focused service.

      II.1.6) Information about lots
         This contract is divided into lots: No



   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKE42 - Leeds

      Main site or place of performance:
      Leeds


      II.2.4) Description of the procurement: he University of Leeds needs to utilise the Restricted Procedure as defined under Regulation 28. Failure to meet external demands on the programme may jeopardise the overall project. Selection questions will be applied and presented in the format of a Standard Selection Questionnaire (SQ). The SQ is being used to test that Tenderers meet minimum levels of suitability. All Tenderers wishing to be considered for this contract must complete the SQ.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No


      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: To respond to this opportunity please click here: https://neupc.delta-esourcing.com/respond/84PGRQR9JW

Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2022/S 000-021270



   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided
   Lot Number: Not Provided
   Title: Not Provided

   A contract/lot is awarded: No

   V.1) Information on non-award
      The contract/lot is not awarded
            Other reasons (discontinuation of procedure):
            Notice reference (year and document number): 2022 - 014668

Section VI: Complementary information

   VI.3) Additional information: Having reviewed the procurement procedure and the evaluation of the submissions received, we have concluded that it would not be in our best interests to proceed with the award of a contract. We will now be re-evaluating our service requirements and we expect that we will be undertaking a new tender exercise in due course.
To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=786133900

   VI.4) Procedures for review

      VI.4.1) Review body
          High Court of England and Wales
          Royal Courts of Justice, Strand, London, WC2A 2LL, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
          University of Leeds
          Purchasing Office, Room 11.64, Worsley Building, Clarendon Way, Leeds, LS2 9JT, United Kingdom
          Tel. +44 1133434104

   VI.5) Date of dispatch of this notice: 05/06/2023