University of Derby: Provision of an International Short Programme

University of Derby is using Delta eSourcing to run this tender exercise

Notice Summary

Title:	Provision of an International Short Programme
Notice type:	Contract Notice
Authority:	University of Derby
Nature of contract:	Services
Procedure:	Open
Short Description:	The University of Derby wishes to invite tenders for the provision of a 4 week Summer School for an estimated 100 students.
Published:	17/10/2018 12:12

View Full Notice

UK-Derby: Education and training services.
Section I: Contracting Authority
      I.1) Name and addresses
             University of Derby
             Procurement Department, University of Derby, Kedleston Road, Derby, DE22 1GB, United Kingdom
             Tel. +44 1332591818, Email: T.Collis@derby.ac.uk
             Contact: Tim Collis
             Main Address: https://www.derby.ac.uk/
             NUTS Code: UKF11
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://neupc.delta-esourcing.com/
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://neupc.delta-esourcing.com/ to the abovementioned address
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            European institution/agency or international organisation
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Provision of an International Short Programme
      Reference Number: PROC TC ITT/034
      II.1.2) Main CPV Code:
      80000000 - Education and training services.
      FA01-6 - For educational use
      FD02-2 - For summer
      FA03-2 - For school use
      DA01-4 - International

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The University of Derby wishes to invite tenders for the provision of a 4 week Summer School for an estimated 100 students.
      II.1.5) Estimated total value:
      Value excluding VAT: 200,000
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No

II.2) Description

      II.2.2) Additional CPV codes:
      Not Provided
      II.2.3) Place of performance:
      UKF11 Derby

      II.2.4) Description of procurement: Accommodation, including specific location e.g. university halls of residence or student accommodation within Derby city
Meals (breakfast, lunch and dinner, all three meals to include high nutrition provision and suitable for Asian taste)
Airport pick up and drop off – return door to door service from chosen departure airport in China, to university of Derby
Excursions, including tour guide services, entry tickets and transportation
Visa Services – Full in-country service provision (in China). Include: document preparation, verification, and translation, Visa application service. Also taking summer school group students to visa centres for biometrics collection.
Recruitment support (The successful tender will guarantee minimum student number of this programme at 100 students, minimum student fees are charged by the university of Derby at or below 100 students).
Management and Pastoral care including on-demand communication in Chinese with students and parents throughout the programme, as well as written update to parents at the end of the programme. Also including on-demand communication in Chinese with students and parents throughout the programme and 24/7 emergency contact for students and parents throughout the programme.
One group leader per 15 students must be supplied.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents
      II.2.6) Estimated value:
      Value excluding VAT: 200,000
      Currency: GBP
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 12
      This contract is subject to renewal: Yes
      Description of renewals: The contract may be extended by a further 3 x 12 month periods, if required and agreed buy the parties.

      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No
      Identification of the project: Not provided
      II.2.14) Additional information: Any potential extensions will be discussed annually following completion of each short programme.

Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:
      Not Provided
      III.1.2) Economic and financial standing
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.3) Technical and professional ability
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.5) Information about reserved contracts (if applicable)
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
      The execution of the contract is restricted to the framework of sheltered employment programmes: No

   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession
      Reference to the relevant law, regulation or administrative provision:
      Not Provided
      III.2.2) Contract performance conditions
      Not Provided
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
         The procurement involves the establishment of a framework agreement - NO
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 16/11/2018

      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Until: 01/02/2019

      IV.2.7) Conditions for opening of tenders:
         Date: 23/11/2018
         Time: 12:00
         Place:
         Derby


Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes
   Electronic invoicing will be accepted Yes
   Electronic payment will be used Yes
   VI.3) Additional Information: For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Derby:-Education-and-training-services./26P5D3E753

To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/26P5D3E753
   VI.4) Procedures for review
   VI.4.1) Review body:
             Financial Controller
       Finance Department, University of Derby, Kedleston Road, Derby, DE22 1GB, United Kingdom
       Tel. +44 1332591818
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:
    Not Provided
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 17/10/2018

Annex A

View any Notice Addenda

Provision of an International Short Programme

UK-Derby: Education and training services.

Section I: Contracting authority/entity (as stated in the original notice)

I.1) Name and addresses
       University of Derby
       Procurement Department, University of Derby, Kedleston Road, Derby, DE22 1GB, United Kingdom
       Tel. +44 1332591818, Email: T.Collis@derby.ac.uk
       Contact: Tim Collis
       Main Address: https://www.derby.ac.uk/
       NUTS Code: UKF11

Section II: Object (as stated in the original notice)

II.1) Scope of the procurement

   II.1.1) Title: Provision of an International Short Programme      Reference number: PROC TC ITT/034
   II.1.2) Main CPV code:
      80000000 - Education and training services.
      FA01-6 - For educational use
      FD02-2 - For summer
      FA03-2 - For school use
      DA01-4 - International

   II.1.3) Type of contract: SERVICES
   II.1.4) Short Description: The University of Derby wishes to invite tenders for the provision of a 4 week Summer School for an estimated 100 students.

Section VI: Complementary information

V1.5) Date of dispatch of this notice: 29/10/2019

VI.6) Original notice reference:

   Notice Reference:    2019 - 229961
   Notice number in OJ S: Not Provided
   Date of dispatch of the original notice: 14/02/2019

Section VII: Changes

VII.1) Information to be changed or added

      VII.1.1) Reason for change: Modification of original information submitted by the contracting authority

      VII.1.2) Text to be corrected in original notice No: 1

         Section Number: II.1.7)
         Lot No: Not provided
         Place of text to be modified: II.1.7
         Instead of: 136,000.00
         Read: 417,200.00


VII.2) Other additional information: Variation to original contract notice which stated an option to extend up to 4 years. The original contract estimated value was £180,000. The award notice stated £130,000. However this was mistake. The contract will be extended for a further 12 months to allow for the next cohort of students and to also to prepare for re-tendering. Therefore for the value the additional 12 months extension will be £281,200 (based on the maximum target students).
To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=442734165

View Award Notice

UK-Derby: Education and training services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       University of Derby
       Procurement Department, University of Derby, Kedleston Road, Derby, DE22 1GB, United Kingdom
       Tel. +44 1332591818, Email: T.Collis@derby.ac.uk
       Contact: Tim Collis
       Main Address: https://www.derby.ac.uk/
       NUTS Code: UKF11

   I.2) Joint procurement:
      The contract involves joint procurement: No
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Provision of an International Short Programme
      Reference number: PROC TC ITT/034

      II.1.2) Main CPV code:
         80000000 - Education and training services.
            FA01-6 - For educational use
            FD02-2 - For summer
            FA03-2 - For school use
            DA01-4 - International

      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The University of Derby wishes to invite tenders for the provision of a 4 week Summer School for an estimated 100 students.

      II.1.6) Information about lots
         This contract is divided into lots: No

      II.1.7) Total value of the procurement (excluding VAT)
          Value: 136,000

         Currency:GBP

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKF11 - Derby

      Main site or place of performance:
      Derby


      II.2.4) Description of the procurement: Accommodation, including specific location e.g. university halls of residence or student accommodation within Derby city
Meals (breakfast, to include high nutrition provision and suitable for Asian taste)
Airport pick up and drop off – return door to door service from chosen departure airport in China, to university of Derby
Excursions, including tour guide services, entry tickets and transportation
Visa Services – Full in-country service provision (in China). Include: document preparation, verification, and translation, Visa application service. Also taking summer school group students to visa centres for biometrics collection.
Recruitment support (The successful tender will guarantee minimum student number of this programme at 100 students, minimum student fees are charged by the university of Derby at or below 100 students).
Management and Pastoral care including on-demand communication in Chinese with students and parents throughout the programme, as well as written update to parents at the end of the programme. Also including on-demand communication in Chinese with students and parents throughout the programme and 24/7 emergency contact for students and parents throughout the programme.
One group leader per 15 students must be supplied.

      II.2.5) Award criteria:

      Cost criterion - Name: Price / Weighting: 10


      II.2.11) Information about options
         Options: No


      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: Any potential extensions will be discussed annually following completion of each short programme.

Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No


   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided


   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: PROC TC ITT/034
   Lot Number: Not Provided
   Title: Not Provided

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 08/02/2019

      V.2.2) Information about tenders
         Number of tenders received: 1
         Number of tenders received from SMEs: 1 (SME - as defined in Commission Recommendation 2003/361/EC)
         Number of tenders received from tenderers from other EU Member States: Not Provided
         Number of tenders received from tenderers from non-EU Member States: Not Provided
         Number of tenders received by electronic means: 1

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             UK Education & Tourism Ltd
             The Cube East, Birmingham, B1 1PR, United Kingdom
             NUTS Code: UKF11
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 180,000
         Total value of the contract/lot: 133,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No

Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=377202029

   VI.4) Procedures for review

      VI.4.1) Review body
          Financial Controller
          Finance Department, University of Derby, Kedleston Road, Derby, DE22 1GB, United Kingdom
          Tel. +44 1332591818

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 14/02/2019