York St John University: Corporate Information Systems - HR and Finance

UK-York: IT software package.
Section I: Contracting Authority
      I.1) Name and addresses
             York St John University
             Lord Mayors Walk, York, YO31 7EX, United Kingdom
             Tel. +44 1904876611, Email: tenders@yorksj.ac.uk
             Main Address: https://www.yorksj.ac.uk
             NUTS Code: UKE21
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-York:-IT-software-package./ZTBCSC82QE
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via http://www.delta-esourcing.com/tenders/UK-UK-York:-IT-software-package./ZTBCSC82QE to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Other type:: University
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Corporate Information Systems - HR and Finance       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      48517000 - IT software package.

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: The University is seeking to appoint a suitably qualified supplier or suppliers to undertake the supply, implementation and ongoing support and development of Corporate Information Systems (HR, Payroll & Finance), including any necessary business process mapping and reengineering required to achieve best efficiency and benefit from the new platforms. The contract term will be five years.       
      II.1.5) Estimated total value:
      Value excluding VAT: 4,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: Not provided
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: This ITT is subdivided into two individual lots. Bidders are welcome to return bids for one or both of the available lots. At this time, YSJU has no predetermined position on its preference between a single sourced solution or a combination of separate solutions from different providers. The purpose of this exercise is to source and identify the optimum solution for the university.

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Finance System       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      48442000 - Financial systems software package.
      
      II.2.3) Place of performance:
      UKE21 York
      
      II.2.4) Description of procurement: The University is looking to replace its current systems, which have become outdated and no longer meet our future needs. Financial and accounting functions within the business seek to surpass the limitations of the present system with the installation of a modern replacement that is fit for current and future purposes, and which enables data to be queried across application boundaries.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 2,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://neupc.delta-esourcing.com/respond/856T57FH6H       
II.2) Description Lot No. 2
      
      II.2.1) Title: Human Capital Management and Payroll System       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      48450000 - Time accounting or human resources software package.
      
      II.2.3) Place of performance:
      UKE21 York
      
      II.2.4) Description of procurement: A robust end-to-end HCR and Payroll system must be implemented which will support YSJU’s requirements as well as giving superior functionality that will generate advantage within our sector. Existing and future YSJU systems will need to co-exist with those employed to deliver this solution.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 2,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://neupc.delta-esourcing.com/respond/ZTBCSC82QE       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Where it is required, within a bidder's country of establishment they must confirm which authorisation or memberships of relevant organisations are required in order to perform this service. Where applicable, bidders must confirm if they hold the particular authorisation or memberships.    
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions       
      The performance of the successful Bidder will be monitored through agreed Key Performance Indicators, to be included in the Systems Agreement attached to this Contract Notice. Where performance falls below the minimum acceptable level during the Contract, the successful Bidder will be required to produce a Remedial Plan for the approval of YSJU. Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of the successful Bidder's Contract.          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 08/03/2019 Time: 16:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 12
      
      IV.2.7) Conditions for opening of tenders:
         Date: 12/03/2019
         Time: 17:00
         Place:
         York, United Kingdom
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-York:-IT-software-package./ZTBCSC82QE

To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/ZTBCSC82QE
   VI.4) Procedures for review
   VI.4.1) Review body:
             York St John University
       Lord Mayors Walk, York, YO31 7EX, United Kingdom
       Tel. +44 1904876611, Email: tenders@yorksj.ac.uk
       Internet address: https://www.yorksj.ac.uk/
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          York St John University
       Lord Mayors Walk, York, YO31 7EX, United Kingdom
       Tel. +44 1904876611
   VI.5) Date Of Dispatch Of This Notice: 14/01/2019

Annex A