University of Leeds: The Maintenance, Analysis and Repair of Trend Building Energy Management System (BEMs) at the University of Leeds

UK-Leeds: Energy-management services.
Section I: Contracting Authority
      I.1) Name and addresses
             University of Leeds
             Purchasing Office, 29 - 31 Cromer Terrace, Leeds, LS2 9JU, United Kingdom
             Tel. +44 1133437534, Email: r.trimble@adm.leeds.ac.uk
             Contact: Richard Trimble
             Main Address: www.leeds.ac.uk, Address of the buyer profile: www.leeds.ac.uk/purchasing
             NUTS Code: UKE42
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Energy-management-services./Z7977QHPZX
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: The Maintenance, Analysis and Repair of Trend Building Energy Management System (BEMs) at the University of Leeds       
      Reference Number: Z/2021/96
      II.1.2) Main CPV Code:
      71314200 - Energy-management services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: - The University of Leeds has one of the largest Trend BMS systems in the U.K., having in excess of 75 LAN’s and approximately 100,000 points.

A BEMs officer manages the Trend BEMS controls system, with a second officer tasked with maintaining the extensive metering system utilising Niagara AX/N4 and Niagara 4 with Jace data collection devices in the field.

The University of Leeds requires a partner to provide BEMS and metering support to the Academic Estate.

This document should be read in conjunction with the relevant supporting documents / appendices listed in the additional tender information section.

Academic Site – All Trend BEMs systems located within the Academic portfolio are covered by this contract with the exception of the University owned properties located at St James Hospital.

Residential Properties – are not included within this contract as they are currently covered by a full FM contract provider.       
      II.1.5) Estimated total value:
      Value excluding VAT: 1,700,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKE42 Leeds
      
      II.2.4) Description of procurement: - The University of Leeds has one of the largest Trend BMS systems in the U.K., having in excess of 75 LAN’s and approximately 100,000 points.

A BEMs officer manages the Trend BEMS controls system, with a second officer tasked with maintaining the extensive metering system utilising Niagara AX/N4 and Niagara 4 with Jace data collection devices in the field.

The University of Leeds requires a partner to provide BEMS and metering support to the Academic Estate.

This document should be read in conjunction with the relevant supporting documents / appendices listed in the additional tender information section.

Academic Site – All Trend BEMs systems located within the Academic portfolio are covered by this contract with the exception of the University owned properties located at St James Hospital.

Residential Properties – are not included within this contract as they are currently covered by a full FM contract provider.

Work will be to both low-rise and high-rise buildings, covering modern, traditional and heritage construction types. The buildings are of differing age, layout, type and construction detail. Work will also be carried out in conservation areas and to listed buildings and will cover the following sectors/service areas both on and off the central Leeds campus:

•Academic / Teaching
•Research & Development
•Medical
•Administrative
•Catering
•Leisure
•Pastoral
•Agricultural
•Commercial
•Professional Services
•Entertainment Licenced Areas

This could result in a high degree of variable operations, locations and environments and the Contractor shall familiarise himself with the particular location, building and environment before work commences.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1,700,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: Yes       
      Description of renewals: The Contract is based on a 2+1+1 basis and the additional years will be subject to contractors performance.
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 2
            / Maximum number: 8       
      Objective criteria for choosing the limited number of candidates: As stated within the Tender Documents
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://neupc.delta-esourcing.com/respond/Z7977QHPZX       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 22/01/2021 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 22/02/2021       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: 2+1+1
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Energy-management-services./Z7977QHPZX

To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/Z7977QHPZX
   VI.4) Procedures for review
   VI.4.1) Review body:
             High Court of England and Wales
       Royal Courts of Justice, Strand, London, WC2A 2LL, United Kingdom
       Tel. +44 2079477882
   VI.4.2) Body responsible for mediation procedures:
             University of Leeds
          Purchasing Office, 1-3 Lifton Villas, Lifton Place, Leeds, LS2 9JZ, United Kingdom
          Tel. +44 1133434104
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          University of Leeds
       Purchasing Office, 1 - 3 Lifton Villas, Lifton Place, Leeds, LS2 9JZ, United Kingdom
       Tel. +44 1133434104
   VI.5) Date Of Dispatch Of This Notice: 16/12/2020

Annex A