NEUPC Ltd: National Education Printer Agreement 3 (Nepa 3)

UK-Leeds: Printers and plotters.
Section I: Contracting Authority
      I.1) Name and addresses
             NEUPC Ltd
             NEUPC Ltd, Phoenix House, 3 South Parade, Leeds, LS1 5QX, United Kingdom
             Tel. +44 7500883193, Email: a.walsh@neupc.ac.uk
             Contact: Andrew Walsh
             Main Address: https://www.neupc.ac.uk/, Address of the buyer profile: https://neupc.delta-esourcing.com/
             NUTS Code: UK
      I.2) Joint procurement
      The contract involves joint procurement: Yes.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: Yes.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Printers-and-plotters./FKQ8SJ4X38
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: National Education Printer Agreement 3 (Nepa 3)       
      Reference Number: ITS2011 NE
      II.1.2) Main CPV Code:
      30232100 - Printers and plotters.

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: North Eastern Universities Purchasing Consortium Ltd (NEUPC) is one of six UK Higher Education purchasing consortia established to deliver and manage a wide range of collaborative framework agreements designed to maximise third party expenditure within the higher education sector. NEUPC wishes to award a national framework agreement to service the requirements of the UK Consortia Higher Education Institutions and Associate & Affiliate members for the supply of a full document print equipment supply capability including Managed print & production print along with related services and peripherals through a framework for the complete provision of print equipment, services and associated finishing options across four lots. NEUPC intends to award up-to the 8 top ranked suppliers for lots 1, 2 and 3 to the framework, Lot 4 - Any bidders confirming a bid for Lot 4 One Stop Shop that are successfully appointed to 2 or more specialist lots (Lots 1-3) shall automatically be awarded a place on Lot 4. see the ITT document for full details.       
      II.1.5) Estimated total value:
      Value excluding VAT: 60,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: 4
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Suppliers may be awarded any from lots 1 to 3. Lot 4 - Any bidders confirming a bid for Lot 4 One Stop Shop that are successfully appointed to 2 or more specialist lots (Lots 1-3) shall automatically be awarded a place on Lot 4.

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Non-Managed Print Equipment Only       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      30232100 - Printers and plotters.
      30232110 - Laser printers.
      30232120 - Dot-matrix printers.
      30232130 - Colour graphics printers.
      30232150 - Inkjet printers
      30121100 - Photocopiers.
      30120000 - Photocopying and offset printing equipment.
      30121000 - Photocopying and thermocopying equipment.
      30121200 - Photocopying equipment.
      30123000 - Office and business machines.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015. It is anticipated that some of the future call off contracts under this framework may be part funded from external streams, including European Union ( EU) funding and (ERDF/ESF) and potentially other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants. In addition to the general specification requirements for the framework Lot 1 suppliers must supply an approved range of print equipment and associated options for ordering institutions to manage themselves. Though the focus of lot 1 must supply an approved range of print equipment and associated options for ordering institutions to manage themselves. Though the focus of lot 1 is new machines, remanufactured machines may be specified by the customer. Remanufactured machines must be of the same build quality as new machines and match their performance and warranty. See ITT for full details.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Framework & Contract Management / Weighting: 6
            Quality criterion - Name: Marketing / Weighting: 2
            Quality criterion - Name: Responsible Procurement and Social Value / Weighting: 10
            Quality criterion - Name: Supply Chain & Logistics / Weighting: 2.4
            Quality criterion - Name: Product Range & Security / Weighting: 12.6
            Quality criterion - Name: Post Sales Support / Weighting: 3
            Quality criterion - Name: Lot specific / Weighting: 24
                        
            Cost criterion - Name: Basket of goods / Weighting: 40
                              
      II.2.6) Estimated value:
      Value excluding VAT: 2,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: Option to extend the Contract for 12 months. The Maximum Contract length is 48 months. Initial term is 36 months prior to extension option(s).
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: Yes       
      Identification of the project: Call offs may involve the use of EU or Research grant funding including but not limited to ERDF or ESIF funding             
      II.2.14) Additional information: The Procurement will be conducted via the Delta e-sourcing portal on the notice link. Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation. NEUPC reserves the right to not proceed to Contract, or to cancel the Tender and will incur no Liability in doing so.       
II.2) Description Lot No. 2
      
      II.2.1) Title: Managed Print       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      30232100 - Printers and plotters.
      30232110 - Laser printers.
      30232120 - Dot-matrix printers.
      30232130 - Colour graphics printers.
      30232150 - Inkjet printers
      30237310 - Font cartridges for printers.
      30121100 - Photocopiers.
      50313100 - Photocopier repair services.
      50313200 - Photocopier maintenance services.
      79800000 - Printing and related services.
      30125100 - Toner cartridges.
      30125110 - Toner for laser printers/fax machines.
      30125120 - Toner for photocopiers.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015. It is anticipated that some of the future call off contracts under this framework may be part funded from external streams, including European Union ( EU) funding and (ERDF/ESF) and potentially other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants. In addition to the general specification requirements for the framework Lot 2 suppliers must supply a range of approved print related equipment and in addition offer a managed service covering institutional print requirements. See the ITT for full details.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Framework & Contract Management / Weighting: 6
            Quality criterion - Name: Marketing / Weighting: 2
            Quality criterion - Name: Responsible Procurement and Social Value / Weighting: 10
            Quality criterion - Name: Supply Chain & Logistics / Weighting: 2.4
            Quality criterion - Name: Product Range & Security / Weighting: 12.6
            Quality criterion - Name: Post Sales Support / Weighting: 3
            Quality criterion - Name: Lot Specific / Weighting: 24
                        
            Cost criterion - Name: Basket of Goods / Weighting: 40
                              
      II.2.6) Estimated value:
      Value excluding VAT: 28,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: Option to extend the Contract for 12 months. The Maximum Contract length is 48 months. Initial term is 36 months prior to extension option(s).
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: Yes       
      Identification of the project: Call offs may involve the use of EU or Research grant funding including but not limited to ERDF or ESIF funding             
      II.2.14) Additional information: The Procurement will be conducted via the Delta e-sourcing portal on the notice link. Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation. NEUPC reserves the right to not proceed to Contract, or to cancel the Tender and will incur no Liability in doing so.       
II.2) Description Lot No. 3
      
      II.2.1) Title: Production Print       
      Lot No: 3       
      II.2.2) Additional CPV codes:
      30232100 - Printers and plotters.
      30232110 - Laser printers.
      30232120 - Dot-matrix printers.
      50313100 - Photocopier repair services.
      50313200 - Photocopier maintenance services.
      30232130 - Colour graphics printers.
      30120000 - Photocopying and offset printing equipment.
      30232150 - Inkjet printers
      30237310 - Font cartridges for printers.
      42962000 - Printing and graphics equipment.
      42991200 - Printing machinery.
      42991500 - Parts of printing or bookbinding machinery.
      48773000 - Print utility software package.
      48773100 - Print-spooling software package.
      48970000 - Print shop software package.
      79800000 - Printing and related services.
      30125100 - Toner cartridges.
      30125110 - Toner for laser printers/fax machines.
      30125120 - Toner for photocopiers.
      30192320 - Printer ribbons.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: TThis agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015. It is anticipated that some of the future call off contracts under this framework may be part funded from external streams, including European Union ( EU) funding and (ERDF/ESF) and potentially other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants. In addition to the general specification requirements for the framework Lot 3 suppliers must supply an appropriate range of approved production print equipment and machinery. Additional Finishing options both on and offline. Conformance to a highly responsive SLA. Print Management Software and associated peripherals, & finishing kit. See ITT for full details.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Framework & Contract Management / Weighting: 6
            Quality criterion - Name: Marketing / Weighting: 2
            Quality criterion - Name: Responsible Procurement and Social Value / Weighting: 10
            Quality criterion - Name: Supply Chain & Logistics / Weighting: 2.4
            Quality criterion - Name: Product Range & Security / Weighting: 12.6
            Quality criterion - Name: Post Sales Support / Weighting: 3
            Quality criterion - Name: Lot Specific / Weighting: 24
                        
            Cost criterion - Name: Basket of Goods / Weighting: 40
                              
      II.2.6) Estimated value:
      Value excluding VAT: 5,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: Option to extend the Contract for 12 months. The Maximum Contract length is 48 months. Initial term is 36 months prior to extension option.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: Yes       
      Identification of the project: Call offs may involve the use of EU or Research grant funding including but not limited to ERDF or ESIF funding             
      II.2.14) Additional information: The Procurement will be conducted via the Delta e-sourcing portal on the notice link. Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation. NEUPC reserves the right to not proceed to Contract, or to cancel the Tender and will incur no Liability in doing so.       
II.2) Description Lot No. 4
      
      II.2.1) Title: One Stop Shop       
      Lot No: 4       
      II.2.2) Additional CPV codes:
      30232100 - Printers and plotters.
      30232110 - Laser printers.
      30232120 - Dot-matrix printers.
      30232130 - Colour graphics printers.
      30232150 - Inkjet printers
      30237310 - Font cartridges for printers.
      30121100 - Photocopiers.
      50313100 - Photocopier repair services.
      50313200 - Photocopier maintenance services.
      30120000 - Photocopying and offset printing equipment.
      42962000 - Printing and graphics equipment.
      42991200 - Printing machinery.
      42991500 - Parts of printing or bookbinding machinery.
      48773000 - Print utility software package.
      48773100 - Print-spooling software package.
      48970000 - Print shop software package.
      79800000 - Printing and related services.
      30125110 - Toner for laser printers/fax machines.
      30125100 - Toner cartridges.
      30125120 - Toner for photocopiers.
      30192320 - Printer ribbons.
      30121000 - Photocopying and thermocopying equipment.
      30121200 - Photocopying equipment.
      30123000 - Office and business machines.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015. It is anticipated that some of the future call off contracts under this framework may be part funded from external streams, including European Union ( EU) funding and (ERDF/ESF) and potentially other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants. One-stop shop for the supply of Non-Managed Printers, Managed printers and MFDs plus production print equipment with the ability to provide a managed service where required (as specified in Lots 1, 2 and 3). Lot 4 - Any bidders confirming a bid for Lot 4 One Stop Shop that are successfully appointed to 2 or more specialist lots (Lots 1-3) shall automatically be awarded a place on Lot 4.See ITT for full details.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Framework & Contract Management / Weighting: 6
            Quality criterion - Name: Marketing / Weighting: 2
            Quality criterion - Name: Responsible Procurement and Social Value / Weighting: 10
            Quality criterion - Name: Supply Chain & Logistics / Weighting: 2.4
            Quality criterion - Name: Product Range & Security / Weighting: 12.6
            Quality criterion - Name: Post Sales Support / Weighting: 3
            Quality criterion - Name: Lot Specific / Weighting: 24
                        
            Cost criterion - Name: Basket of Goods / Weighting: 40
                              
      II.2.6) Estimated value:
      Value excluding VAT: 25,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: Option to extend the Contract for 12 months. The Maximum Contract length is 48 months. Initial term is 36 months prior to extension option(s).
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: Yes       
      Identification of the project: Call offs may involve the use of EU or Research grant funding including but not limited to ERDF or ESIF funding             
      II.2.14) Additional information: The Procurement will be conducted via the Delta e-sourcing portal on the notice link. Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation. NEUPC reserves the right to not proceed to Contract, or to cancel the Tender and will incur no Liability in doing so.       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with several operators       
         Envisaged maximum number of participants to the framework agreement: 32           
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 29/11/2024 Time: 16:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 6
      
      IV.2.7) Conditions for opening of tenders:
         Date: 29/11/2024
         Time: 16:01
         Place:
         Delta
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Printers-and-plotters./FKQ8SJ4X38

To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/FKQ8SJ4X38
   VI.4) Procedures for review
   VI.4.1) Review body:
             NEUPC LTD
       Phoenix House, 3 South Parade, Leeds, LS1 5QX, United Kingdom
       Internet address: http://www.neupc.ac.uk
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 23/10/2024

Annex A



   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      1: Contracting Authority
       APUC (Advanced Procurement for Universities & Colleges)
       APUC Limited, Unit 27,, Stirling Business Centre,, Wellgreen,, Stirling, FK8 2DZ, United Kingdom
       Email: enquiries@apuc-scot.ac.uk
       Main Address: http://www.apuc-scot.ac.uk/
       NUTS Code: UK

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      2: Contracting Authority
       HEPCW (Higher Education Purchasing Consortium, Wales)
       8th Floor, 30-36 Newport Road,, Cardiff, CF24 0DE, United Kingdom
       Email: hepcw@wales.ac.uk
       Main Address: http://www.hepcw.ac.uk/
       NUTS Code: UK

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      3: Contracting Authority
       LUPC (London Universities Purchasing Consortium)
       Shropshire House,, 179 Tottenham Court Road,, London,, W1T 7NZ, United Kingdom
       Email: enquiries@lupc.ac.uk
       Main Address: http://www.lupc.ac.uk/
       NUTS Code: UK

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      4: Contracting Authority
       NWUPC (North West Universities Purchasing Consortium)
       Albert House,, 17 Bloom Street,, Manchester, M1 3HZ, United Kingdom
       Email: procurement@nwupc.ac.uk
       Main Address: https://www.nwupc.ac.uk/
       NUTS Code: UK

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      5: Contracting Authority
       SUPC (Southern Universities Purchasing Consortium)
       Science and Technology Centre,, University of Reading,, Earley Gate, Whiteknights Road,, Reading, RG6 6BZ, United Kingdom
       Email: supc@reading.ac.uk
       Main Address: https://www.supc.ac.uk/
       NUTS Code: UK