University of Huddersfield: Vehicle Leasing and Hire Car Provision at the University of Huddersfield

Contracting authority

Contracting authority:

University of Huddersfield

Public Procurement Organisation Number:

PVLZ-8691-TYWT

Address:

Queensgate, Lurgan
Huddersfield
HD1 3DH
UK

Contact name:

Procurement Team

Email:

procurement@hud.ac.uk

Telephone:

012345678910

Website:

Not provided

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

The requirement is divided into three (3) Lots:

Lot 1: Vehicle Leasing (Long-term lease arrangements)
Lot 2: Vehicle Hire (Short-term and ad-hoc hire services)
Lot 3: Combined Leasing and Hire Solution (Integrated fleet provision)

This structure allows bidders to compete for individual service lines or propose integrated solutions, enabling the Authority to assess both specialist and consolidated delivery models.

Preliminary market engagement conducted:

No

Dynamic market:

No

Tenders received:

0

Tenders assessed:

0

Tenders from SMEs:

0

Tenders from VCSEs:

0

Special regime:

None

Scope

Title:

Vehicle Leasing and Hire Car Provision at the University of Huddersfield

Reference number:

PS2026-003

Main procurement category:

SUPPLIES

Description:

The University of Huddersfield intends to award a supplier the contract for the supply of Vehicle Leasing & Hire at the University of Huddersfield.
The tender process will consist of three lots:
1. Vehicle Leasing
2. Vehicle Hire
3. Vehicle Leasing & Hire services Combined
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Huddersfield:-Motor-vehicles./64H9M7BNQP

To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/64H9M7BNQP

Total value (estimated):

GBP 440,000 including VAT

Maximum number of lots a supplier can bid for:

Not provided

Maximum number of lots a supplier can be awarded:

Not provided

Description of how multiple lots may be awarded:

The University will evaluate each Lot individually in accordance with the stated award criteria. In addition, where a Tenderer submits a bid for Lot 3, the University will undertake a comparative assessment between:
The highest scoring compliant bids for Lots 1 and 2 awarded separately, and
The Lot 3 combined solution
This comparison will assess overall value for money, taking into account:
Total evaluated cost across the relevant Lots
Aggregate quality scores
Service delivery benefits
Operational efficiencies and risk reduction
The advantages of a single integrated solution

Where the University determines that the Lot 3 submission provides a superior overall value for money outcome, it reserves the right to award Lot 3 in place of awarding Lots 1 and 2 separately.

Lots

Description:

Bidders submitting for this lot are expected to provide information around the required lease vehicles for the organisation. Specification is included within the tender pack.

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Value (estimated):

GBP 180,000 including VAT

Contract dates (estimated):

01/09/2026 to 31/08/2029

CPV classifications:

34100000 - Motor vehicles.

Contract can be extended:

Yes

Extension date:

31/08/2031

Delivery regions:

Not provided

Award criteria:

Name: Criterion 1 / Weighting: 40

Name: Criterion 2 / Weighting: 60

Description:

The Contracting Authority is seeking to appoint a suitably qualified and experienced supplier to deliver a vehicle hire service that meets a range of operational requirements. The service will provide flexible, short-term access to vehicles, including cars and light commercial vehicles, to support business travel and operational demands.

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Value (estimated):

GBP 40,000 including VAT

Contract dates (estimated):

01/09/2026 to 31/08/2029

CPV classifications:

34100000 - Motor vehicles.

Contract can be extended:

Yes

Extension date:

31/08/2031

Delivery regions:

Not provided

Award criteria:

Name: Criterion 1 / Weighting: 40

Name: Criterion 2 / Weighting: 60

Description:

Combined lot of Vehicle Leasing and Hire Car Provision. Bidding Suppliers would be expected to fulfil both requirements and bid appropriately

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Value (estimated):

GBP 220,000 including VAT

Contract dates (estimated):

01/09/2026 to 31/08/2029

CPV classifications:

34100000 - Motor vehicles.

Contract can be extended:

Yes

Extension date:

31/08/2031

Delivery regions:

Not provided

Award criteria:

Name: Criterion 1 / Weighting: 40

Name: Criterion 2 / Weighting: 60

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

01/07/2026 Time: 12:00

Tender submission deadline:

09/07/2026 Time: 12:00

Submission address and any special instructions:

https://neupc.delta-esourcing.com/

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

03/08/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

No

A conflicts assessment has been prepared and revised:

Yes

Other organisations