Royal Armouries has published this notice through Delta eSourcing
| Notice Summary |
|---|
| Title: | Exhibition Design Consultancy |
| Notice type: | UK4: Tender notice |
| Authority: | Royal Armouries |
| Nature of contract: | Services |
| Procedure: | Above threshold - Competitive flexible procedure |
| Short Description: | The Royal Armouries Museum wishes to establish an Agreement for the provision of Lead Design Consultant (LDC) services for RIBA Stages 2-7 with a twelve-month Defects Period, for the Armed with Hope & Understanding project. The Lead Design Consultant will procure a dynamic and multidisciplinary Exhibition Design Team to carry out the Services and all duties and responsibilities required to fully execute the Scope of Services outlined herein. The Exhibition Design Team will be experienced in providing flexible designs that meet project budgets, target timescales, and adhere to statutory legislation, Client guidelines and industry best practice. The Services should not be viewed as definitive or prescriptive. The Lead Design Consultant is encouraged to use their own initiative and expertise to assist the Client in achieving the most appropriate solutions to deliver the project on time, to the target level of quality and in line with the agreed budget. |
| Published: | 20/11/2025 14:44 |
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Contracting authority
- Contracting authority:
- Royal Armouries Museum
- Public Procurement Organisation Number:
- PCCZ-9656-MDZP
- Address:
Armouries Drive
Leeds
LS10 1LT
UK- Contact name:
- Procurement Department
- Email:
- procurement@armouries.org.uk
- Telephone:
- Not provided
- Website:
- Not provided
- Organisation type:
- REGIONAL_AUTHORITY
- Devolved regulations that apply:
- None
Procedure
- Procedure type:
Competitive flexible procedure- Dynamic market OCID:
- Not provided
- Competitive flexible procedure description:
- Step 1 - Compliance and completeness check
Step 2 - Assessment against exclusions
Step 3 - Assessment stage 1 written submissions
Step 4 - Combined score quality and price and shortlist top 4 tenderers
Step 5 - Assessment stage 2 interview
Step 6 - Final scoring and section of Most Advantageous Tender - Preliminary market engagement conducted:
- Yes
- Dynamic market:
- No
- Tenders received:
- 0
- Tenders assessed:
- 0
- Tenders from SMEs:
- 0
- Tenders from VCSEs:
- 0
- Special regime:
None
Scope
- Title:
- Exhibition Design Consultancy
- Reference number:
- RA-0212
- Main procurement category:
- SERVICES
- Description:
- The Royal Armouries Museum wishes to establish an Agreement for the provision of Lead Design Consultant (LDC) services for RIBA Stages 2-7 with a twelve-month Defects Period, for the Armed with Hope & Understanding project.
The Lead Design Consultant will procure a dynamic and multidisciplinary Exhibition Design Team to carry out the Services and all duties and responsibilities required to fully execute the Scope of Services outlined herein. The Exhibition Design Team will be experienced in providing flexible designs that meet project budgets, target timescales, and adhere to statutory legislation, Client guidelines and industry best practice.
The Services should not be viewed as definitive or prescriptive. The Lead Design Consultant is encouraged to use their own initiative and expertise to assist the Client in achieving the most appropriate solutions to deliver the project on time, to the target level of quality and in line with the agreed budget.
To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=995914849
To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/J89X5KHR2U - CPV classifications:
71220000 - Architectural design services.- Delivery regions:
UKE42 - Leeds- Total value (estimated):
GBP 2,500,000 excluding VAT
GBP 3,000,000 including VAT
Description
- Description:
- Not provided
- Main procurement category:
- SERVICES
- Suitable for SMEs:
- Yes
- Suitable for VCSEs:
- Yes
- Contract dates (estimated):
- 16/03/2026 to 30/11/2033
- CPV classifications:
45212310 - Construction work for buildings relating to exhibitions.
45300000 - Building installation work.
71220000 - Architectural design services.
71324000 - Quantity surveying services.
71520000 - Construction supervision services.
72224000 - Project management consultancy services.
79415200 - Design consultancy services.
79421200 - Project-design services other than for construction work.
79930000 - Speciality design services.
92520000 - Museum services and preservation services of historical sites and buildings.
92521000 - Museum services.
92521100 - Museum-exhibition services.- Contract can be extended:
- No
- Delivery regions:
UKE42 - Leeds- Award criteria:
Name: Appendix B - Pricing Schedule / Weighting: 25
Name: Understanding of the vision & brief / Weighting: 15
Name: Design approach, methodology, programme & phasing plan / Weighting: 15
Name: Interview performance / Weighting: 15
Name: Team composition & experience / Weighting: 10
Name: Stakeholder & participatory practice / Weighting: 10
Name: Social value: Sustainability and accessibility / Weighting: 10
Documents
- Associated tender documents:
Not provided- Technical specifications:
Not provided
Submission
- Enquiry deadline:
- 21/11/2025 Time: 10:00
- Tender submission deadline:
- 01/12/2025 Time: 17:00
- Submission address and any special instructions:
- https://www.delta-esourcing.com
- An electronic auction will be used:
No- Languages that may be used for submission:
English- Award decision date (estimated):
- 04/03/2026
Other information
- Legal and financial capacity conditions of participation:
- Not provided
- Technical ability conditions of participation:
- Not provided
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):
- Yes
- Government Procurement Agreement (GPA):
- Yes
- A conflicts assessment has been prepared and revised:
- Yes
Other organisations
Not provided
View any Notice Addenda
Contracting Authorities
- Contracting authority:
- Royal Armouries Museum
- Public Procurement Organisation Number:
- PCCZ-9656-MDZP
- Address:
Armouries Drive
Leeds
LS10 1LT
UK- Contact name:
- Procurement Department
- Email:
- procurement@armouries.org.uk
- Telephone:
- Not provided
- Website:
- Not provided
- Organisation type:
- REGIONAL_AUTHORITY
- Devolved regulations that apply:
- None
Procedure
- Procedure type:
Competitive flexible procedure- Dynamic market OCID:
- Not provided
- Competitive flexible procedure description:
- Step 1 - Compliance and completeness check
Step 2 - Assessment against exclusions
Step 3 - Assessment stage 1 written submissions
Step 4 - Combined score quality and price and shortlist top 4 tenderers
Step 5 - Assessment stage 2 interview
Step 6 - Final scoring and section of Most Advantageous Tender - Preliminary market engagement conducted:
- Yes
- Dynamic market:
- No
- Tenders received:
- 0
- Tenders assessed:
- 0
- Tenders from SMEs:
- 0
- Tenders from VCSEs:
- 0
- Special regime:
None
Scope
- Title:
- Exhibition Design Consultancy
- Reference number:
- RA-0212
- Main procurement category:
- SERVICES
- Description:
- The Royal Armouries Museum wishes to establish an Agreement for the provision of Lead Design Consultant (LDC) services for RIBA Stages 2-7 with a twelve-month Defects Period, for the Armed with Hope & Understanding project.
The Lead Design Consultant will procure a dynamic and multidisciplinary Exhibition Design Team to carry out the Services and all duties and responsibilities required to fully execute the Scope of Services outlined herein. The Exhibition Design Team will be experienced in providing flexible designs that meet project budgets, target timescales, and adhere to statutory legislation, Client guidelines and industry best practice.
The Services should not be viewed as definitive or prescriptive. The Lead Design Consultant is encouraged to use their own initiative and expertise to assist the Client in achieving the most appropriate solutions to deliver the project on time, to the target level of quality and in line with the agreed budget.
CONTRACT STRUCTURE:
This contract is awarded for a maximum estimated value of £2,335,210.60 (ex VAT), £2,802,252.72 (inc VAT) and a maximum duration of 93 months.
Phasing and Descoping: The contract is structured in phases. Phase 1 is confirmed at a value of £106,515 (ex VAT), £127,818 (inc VAT). Subsequent phases are optional and strictly contingent upon secured funding. The contract includes provisions for the Authority to descope or scale down these optional phases (up to 100%) to align with final funding allocations without this constituing a substantial modification, as the potential for such a downward variation was explicity provided for in the initial procurement design and in the tender documents.
STANDSTILL PERIOD:
The mandatory standstill period for this procurement begins on the date of publication of this notice (18/03/2026) and will end at 23:59 on 27/03/2026. The Contracting Authority intends to enter into the contract on or after 30/03/2026.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=1022355622
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/J89X5KHR2U - CPV classifications:
71220000 - Architectural design services.- Delivery regions:
UKE42 - Leeds- Total value (estimated):
GBP 2,500,000 excluding VAT
GBP 3,000,000 including VAT
- Contract value:
- GBP 3,000,000 including VAT
Contract Details
Contract 1
- Title:
- Not provided
- Reference number:
- Not provided
- Contract value:
- GBP 2,802,252.72 including VAT
- Below the relevant threshold:
- No
- Award decision date:
- 18/03/2026
- Earliest date the contract will be signed:
- 30/03/2026
- Contract dates (estimated):
- 01/04/2026 to 31/12/2033
- Main procurement category:
- SERVICES
- CPV classifications:
45212310 - Construction work for buildings relating to exhibitions.
45300000 - Building installation work.
71220000 - Architectural design services.
71324000 - Quantity surveying services.
71520000 - Construction supervision services.
72224000 - Project management consultancy services.
79415200 - Design consultancy services.
79421200 - Project-design services other than for construction work.
79930000 - Speciality design services.
92520000 - Museum services and preservation services of historical sites and buildings.
92521000 - Museum services.
92521100 - Museum-exhibition services.- Delivery regions:
UKE42 - Leeds- Assessment summaries sent:
- 18/03/2026
Supplier
- Supplier:
- ZMMA LIMITED
- Companies House:
- PZDZ-3913-MJRX
- Address:
25b Underwood Street
London
N1 7LG
UK- Email:
- info@zmma.com
- Telephone:
- +442072518888
- Small or medium-sized enterprise (SME):
- Yes
- Voluntary, community or social enterprise (VCSE):
- No
- Supported employment provider:
- No
- Public service mutual:
- No
Other organisations
Not provided