NEUPC Ltd: Roofing Services - including Planned Preventative Maintenance, Roof replacements or Reactive Maintenance Works

UK-Leeds: Roof.

Scope

Description: This invitation to tender is issued by North Eastern Universities Purchasing Consortium ("NEUPC") for the establishment of a framework agreement for the provision of a range of Roofing Services that will be available to all members of NEUPC, NWUPC and SUPC, where their buildings are situated within the serviced regions.

The main services will include;
LOT 1 - Planned, Preventative Maintenance Works (including the optional provision of new roof installations or full/partial roof replacement works) and;
LOT 2 - Reactive Repair & Maintenance Works.

NEUPC has duly considered the use of Lots in this framework and has provided the details of the proposed Lots below.
The Lots and the procurement process is considered suitable for Small to Medium Enterprises (SMEs) and Voluntary, community and social enterprises (VCSEs) to bid for.

The coverage of each Lot will be broken down into the following serviced regions, with suppliers able to bid for some or all regions providing that all areas within the region can be comprehensively serviced.
North-East
North West
Yorkshire & Humber
East Midlands
West Midlands
Northern Ireland
These regions will be broken down in greater detail in the tender documents and be clarified during the Preliminary Market Engagement Session.

The intention is to appoint a maximum of 4 Suppliers per Lot, per Region.
The opportunity will be published on the NEUPC Procurement Portal (Portal). To ensure you can easily access the tender documents, we recommend creating an account on the Portal beforehand. You can create an account at: https://neupc.delta-esourcing.com/

Tender documentation is estimated to be published mid-January 2026 and no documentation will be available before the publication date.

Suppliers are advised to register and complete the relevant stages on the Central Digital Platform (CDP) if they wish to participate in and bid for this framework.
How to register on the CDP can be found at: https://www.gov.uk/government/publications/procurement-act-2023-short-guides/suppliers-how-to-register-your-organisation-and-first-administrator-on-find-a-tender-in-three-easy-steps-html
Suppliers should be aware that registration(s) could be a prolonged process. Tender submission deadlines cannot be extended to allow for late supplier registrations to the Portal or CDP.

IMPORTANT - Every effort has been made to ensure the accuracy of the information in this notice and is based on the latest information available at this time. However, all information provided in this notice may be subject to change prior to publishing the Tender Notice. Any change(s) will be clearly identified in the Tender Notice.
To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=989456173

Total value (estimated):

GBP 32,000,000 excluding VAT GBP 38,400,000 including VAT

Lots

Lot 1 : Planned, Preventative Maintenance Works
Description: The PPM core services will include, but are not limited to:

•Installing roof coverings
•Repairing and maintaining roof coverings
– these can consist of materials such as slate and clay tiles, felt and mastic asphalt, thermoset membrane, thermoplastic, fibreglass, bitumen, metallic and synthetic sheet and any other (new/sustainable) certified materials available in the market.
•Treating roofs with spray paint, industrial coating and asphalt
•Applying roof sealer compounds and cleaning existing roofing materials
•Installing spouts, duct work, capping and drainage on roofs
•Gutter repairs, maintenance and cleaning
•Fascias and Soffit repairs, maintenance, cleaning and replacement
•Chimney repointing and repairs
•Pointing
•Concrete repairs and works
•Insulation works
•Leadwork and flashing
•Principal Contractor for any subcontracted services such as scaffolding, MEWPs, etc.

Non-mandatory (Supplementary) Services
Bidders will be allowed to offer some or all of the following non-mandatory services to clients by declaring in their submission they are willing, able and resourced to do so within the region(s) they are bidding for without omission. Failure to offer these non-mandatory services will not prejudice their ability to be successful for Lot 1.
•Condition Surveys
•Installation of new roofs or full/part replacement of existing roofs and associated works)
For New/Replacement Roofs only, bidders will be required to satisfy NEUPC’s minimum requirements by submitting case study evidence. This evidence will be reviewed by NEUPC but will not be subject to a scored assessment.
Any Lot 1 PPM successful supplier that satisfies the minimum requirements will be approved by NEUPC to offer clients these services, however it will be at the discretion of the client whether to approach the supplier for these services based on their own assessment of the minimum evidence submitted and any other minimum requirements they may request.
•Principal Contractor
A principal roofing contractor will oversee and manage the construction phase of a project, coordinating all roofing work and ensuring CDM regulations and health and safety standards are met. They are responsible for planning, managing, and coordinating the project, and they appoint and oversee subcontractors to complete various parts of the work. There is typically only one principal contractor for a project at any given time.
•Solar PV Panel Cleaning
•Roof glazing/rooflight installation and maintenance
•Roof cleaning
•Ice/snow removal

Solar PV panel installation and maintenance is out of scope.
Value (estimated):
GBP 22,000,000 excluding VAT GBP 26,400,000 including VAT
Contract dates (estimated)
04/05/2026 to 03/05/2029
CPV Classifications:
44112400 - Roof. 44112500 - Roofing materials. 45260000 - Roof works and other special trade construction works. 45261200 - Roof-covering and roof-painting work. 45261210 - Roof-covering work. 45261211 - Roof-tiling work. 45261212 - Roof-slating work. 45261213 - Metal roof-covering work. 45261214 - Bituminous roof-covering work. 45261220 - Roof-painting and other coating work. 45261221 - Roof-painting work. 45261222 - Cement roof-coating work. 45261410 - Roof insulation work. 45261420 - Waterproofing work. 45261900 - Roof repair and maintenance work. 45261910 - Roof repair. 45261920 - Roof maintenance work.
   
Contract can be extended:
Yes

Extension Date:
03/05/2030

Delivery regions:
Not Provided
Award criteria:
Quality criterion - Name: Criterion 1 / Weighting: 60
Quality criterion - Name: Criterion 2 / Weighting: 40



Lot 2 : Reactive Repair and Maintenance Works
Description: There will be a particular focus on the awarded Suppliers ability to achieve a reactive emergency call out response time of 2 hours for members within the geographical region(s) they are bidding for.

The Responsive Repair and Maintenance works will include reactive/emergency services such as, but not limited to:

•Repairing roof coverings
– these can consist of materials such as slate and clay tiles, felt and mastic asphalt, thermoset membrane, thermoplastic, fibreglass, bitumen, metallic and synthetic sheet and any other (new/sustainable) certified materials available in the market.
•Treating roofs with spray paint, industrial coating and asphalt to make good/safe
•Applying roof sealer compounds and cleaning existing roofing materials to make good/safe
•Gutter cleaning or repair to return to full function and/or make good/safe
•Fascias and Soffit replacement or repair to return to full function and/or make good/safe
•Chimney repointing and repairs to make good/safe
•Pointing to make good/safe
•Concrete repairs to make good/safe
•Insulation works to make good/safe
•Leadwork and flashing to make good/safe
•Principal Contractor for any subcontracted services such as scaffolding, MEWPs, etc.

Non-mandatory (Supplementary) Services

Bidders will be allowed to offer some or all of the following non-mandatory services to clients by declaring in their submission they are willing, able and resourced to do so within the region(s) they are bidding for without omission. Failure to offer these non-mandatory services will not prejudice their ability to be successful for Lot 2.

•Solar PV Panel Cleaning
•Roof glazing/rooflight repairs to make good/safe
•Emergency Roof cleaning to make safe
•Emergency Ice/snow removal to make safe

Solar PV panel installation and maintenance is out of scope of this framework.
Value (estimated):
GBP 10,000,000 excluding VAT GBP 12,000,000 including VAT
Contract dates (estimated)
04/05/2026 to 03/05/2029
CPV Classifications:
44112400 - Roof. 44112500 - Roofing materials. 45261200 - Roof-covering and roof-painting work. 45261210 - Roof-covering work. 45261211 - Roof-tiling work. 45261212 - Roof-slating work. 45261213 - Metal roof-covering work. 45261214 - Bituminous roof-covering work. 45261220 - Roof-painting and other coating work. 45261221 - Roof-painting work. 45261420 - Waterproofing work. 45261900 - Roof repair and maintenance work. 45261910 - Roof repair. 45261920 - Roof maintenance work.
   
Contract can be extended:
Yes

Extension Date:
03/05/2030

Delivery regions:
Not Provided
Award criteria:
Quality criterion - Name: Criterion 1 / Weighting: 60
Quality criterion - Name: Criterion 2 / Weighting: 40


   

Submission

Publication date of tender notice (estimated): 12/01/2026 Enquiry deadline: 09/02/2026 Time: 12:00Tender submission deadline: 16/02/2026 Time: 23:59
Submission address and any special instructions: https://www.delta-esourcing.com
An electronic auction will be used: No
Languages that may be used for submission: English, Award decision date (estimated): 07/04/2026

Procedure

Procedure type: Open procedure

Contracting authority

       NEUPC Ltd, PVTM-8818-LTHQ
       Phoenix House, 3 South Parade, Leeds, LS1 5QX, United Kingdom
       Tel. +44 1134871764, Email: j.lisle@neupc.ac.uk
       Contact: Jon LIsle

Organisation type: REGIONAL_AUTHORITY
Devolved regulations that apply: None