NEUPC Ltd: Sustainable Furniture Solutions

Contracting authority

Contracting authority:

NEUPC Ltd

Public Procurement Organisation Number:

PVTM-8818-LTHQ

Address:

Phoenix House, 3 South Parade
Leeds
LS1 5QX
UK

Contact name:

Steven Hogg

Email:

s.hogg@neupc.ac.uk

Telephone:

+44 1134871754

Website:

https://www.neupc.ac.uk/join/members/who-are-our-members

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

The Framework will be for up to four years, with an initial two year period, and an option to extend for a final two year period.

Steps:
1 - Stage 1 (Participation Stage): Selection of Participants to be invited to submit tenders
1.1 - Stage 1 Phase 1: Completeness check
1.2 - Stage 1 Phase 2: Exclusion of excluded and excludable suppliers
1.3 - Stage 1 Phase 3: Application of conditions of participation
1.4 - Stage 1 Phase 4: Selection of Participants to be invited to submit tenders
1.5 - Stage 1 Phase 5: Notification to unsuccessful Participants

2 - Stage 2: Tendering and Negotiation
2.1 - Stage 2 Phase 1: Tender submission and intermediate assessment of tenders
2.2 - Stage 2 Phase 2: Evaluation of tenders against Mandatory Technical Requirements
2.3 - Stage 2 Phase 3: Evaluation of Technical Submissions (Scored)
2.4 - Stage 2 Phase 4: Evaluation of Commercial Submissions (Scored)

3 - Stage 3: Identification of preferred bidders
3.1 - Optional final negotiations with preferred bidder / submission of best and final offer.
3.2 - Standstill to entry into Framework Agreement

Preliminary market engagement conducted:

Not provided

Dynamic market:

No

Tenders received:

0

Tenders assessed:

0

Tenders from SMEs:

0

Tenders from VCSEs:

0

Special regime:

None

Scope

Title:

Sustainable Furniture Solutions

Reference number:

FFE2010 NE

Main procurement category:

SUPPLIES

Description:

The scope of the framework covers supply and installation of furniture incorporating circular economy considerations, repair, re-use and recycling, and complementary services such as product design, space planning, drawings, project management, and after-sales support etc.
Due to the wide possible variation in requirements the intention is for the Framework Agreement to have flexibility built-in so Customers can confirm specifics at Mini Competition (as long as the requirements fall within the scope of the Lot titles)

For more information about this opportunity, please visit the NEUPC portal at: https://neupc.delta-esourcing.com/tenders/??notice-title??/3C499X8X48
To respond to this opportunity, please click here: https://neupc.delta-esourcing.com/respond/3C499X8X48
If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com.
To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=971633180

Total value (estimated):

GBP 301,666,662 excluding VAT

GBP 362,000,000 including VAT

Maximum number of lots a supplier can bid for:

Not provided

Maximum number of lots a supplier can be awarded:

Not provided

Description of how multiple lots may be awarded:

Not provided

Lots

Description:

The aim of this Lot is to optimise longevity of existing furniture and maximise the use and value of resources, supporting the principles of a circular economy by minimising waste and reducing dependence upon new furniture.
Expected service:
•Audits / reporting on condition of existing furniture, and options
•Collection of furniture
•Refurbishment / repair / re-upholstery of furniture.
•Recycling or disposal of furniture beyond economical repair.
•Delivery and installation of refurbished / repaired / re-upholstered furniture.

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Value (estimated):

GBP 5,833,333 excluding VAT

GBP 7,000,000 including VAT

Contract dates (estimated):

01/06/2026 to 31/05/2028

CPV classifications:

39157000 - Parts of furniture.

50850000 - Repair and maintenance services of furniture.

Contract can be extended:

Yes

Extension date:

31/05/2030

Delivery regions:

UK - UNITED KINGDOM

Award criteria:

Name: Commercial / Weighting: 60

Name: Technical / Quality / Weighting: 40

Legal and financial capacity conditions of participation:

Financial Capacity Conditions of Participation -
1. Minimum annual turnover (per region bid for)
Lot 1 - £60,000
i.e. if bidding for all 12 regions, the minimum annual turnover is:
Lot 1 - £720,000
If applying for multiple Lots, minimum annual turnover will be aggregated

AND

2. Quick Ratio score 1

Insurances -
Lot 1:
a)product liability insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim;
b)public liability insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim; and
c)employer's liability insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim.

Description:

Expected service:
•‘Take-back’ of surplus furniture
•Audits / reporting on condition of existing furniture, and options
•Collection
•Refurbishment / repair / re-upholstery of furniture as required
•Recycling or disposal of furniture that is unusable or beyond economical repair
•Offering furniture for redistribution / re-use through donations or sold
•Delivery and installation, or collection by recipient, of furniture. Providing a traceability/confirmation report to Customers
•After a reasonable time, furniture may be broken down and recycled, or as a last resort disposed of. Providing a traceability/confirmation report to Customers
NB - Customers should not be charged for the use of the service elements above. It is expected that the service will be self-funding through the selling of furniture
•Suppliers may also offer furniture items for sale to Customers that are in good working condition and ready for immediate use

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Value (estimated):

GBP 833,333 excluding VAT

GBP 1,000,000 including VAT

Contract dates (estimated):

01/06/2026 to 31/05/2028

CPV classifications:

39100000 - Furniture.

45453100 - Refurbishment work.

50850000 - Repair and maintenance services of furniture.

Contract can be extended:

Yes

Extension date:

31/05/2030

Delivery regions:

UK - UNITED KINGDOM

Award criteria:

Name: Commercial / Weighting: 60

Name: Technical / Quality / Weighting: 40

Legal and financial capacity conditions of participation:

Financial Capacity Conditions of Participation -
1. Minimum annual turnover (per region bid for)
Lot 2 - £9,000
i.e. if bidding for all 12 regions, the minimum annual turnover is:
Lot 2 - £108,000
If applying for multiple Lots, minimum annual turnover will be aggregated

AND

2. Quick Ratio score 1

Insurances -
Lot 2:
a)product liability insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim;
b)public liability insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim; and
c)employer's liability insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim.

Description:

Items within the scope of the Lot title, including but not limited to the following product groups:
•Desks
•Tables
•Workstations
•Moveable or fixed office screens
•Storage furniture
•Filing cabinets
•Chairs
Services to include but not limited to:
•product design, space planning, drawings, project management, and after-sales support
•Equality Act / ergonomic product and workplace assessments
•circular economy considerations e.g. re-use and recycling etc
to take back furniture that is being replaced, regardless of origin, for sustainable forward processing e.g. through the Supplier’s own processes, utilising Suppliers on Lot 2, or others that offer similar standard service. Providing a traceability/confirmation report to Customers

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Value (estimated):

GBP 250,000,000 excluding VAT

GBP 300,000,000 including VAT

Contract dates (estimated):

01/06/2026 to 31/05/2028

CPV classifications:

39130000 - Office furniture.

Contract can be extended:

Yes

Extension date:

31/05/2030

Delivery regions:

UK - UNITED KINGDOM

Award criteria:

Name: Commercial / Weighting: 60

Name: Technical / Quality / Weighting: 40

Legal and financial capacity conditions of participation:

Financial Capacity Conditions of Participation -
1. Minimum annual turnover (per region bid for)
Lot 3 - £900,000
i.e. if bidding for all 12 regions, the minimum annual turnover is:
Lot 3 - £10,800,000
If applying for multiple Lots, minimum annual turnover will be aggregated

AND

2. Quick Ratio score 1

Insurances -
Lot 3:
a. a)professional indemnity insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim;
b)product liability insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim;
c)public liability insurance in the sum of not less than £10,000,000.00 (ten million pounds) for each and every claim; and
d)employer's liability insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim.

Description:

Items within the scope of the Lot title, including but not limited to the following product groups:
•Bedroom Furniture
•Kitchen Furniture
•Beds and mattresses
•Bathroom Furniture

Services to include but not limited to:
•product design, space planning, drawings, project management, and after-sales support
•Equality Act / ergonomic product and workplace assessments
•circular economy considerations e.g. re-use and recycling etc
to take back furniture that is being replaced, regardless of origin, for sustainable forward processing e.g. through the Supplier’s own processes, utilising Suppliers on Lot 2, or others that offer similar standard service. Providing a traceability/confirmation report to Customers.

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Value (estimated):

GBP 15,000,000 excluding VAT

GBP 18,000,000 including VAT

Contract dates (estimated):

01/06/2026 to 31/05/2028

CPV classifications:

39141000 - Kitchen furniture and equipment.

39143100 - Bedroom furniture.

39143120 - Bedroom furniture, other than beds and bedding.

39144000 - Bathroom furniture.

79934000 - Furniture design services.

Contract can be extended:

Yes

Extension date:

31/05/2030

Delivery regions:

UK - UNITED KINGDOM

Award criteria:

Name: Commercial / Weighting: 60

Name: Technical / Quality / Weighting: 40

Legal and financial capacity conditions of participation:

Financial Capacity Conditions of Participation -
1. Minimum annual turnover (per region bid for)
Lot 4 - £50,000
i.e. if bidding for all 12 regions, the minimum annual turnover is:
Lot 4 - £600,000
If applying for multiple Lots, minimum annual turnover will be aggregated

AND

2. Quick Ratio score 1

Insurances -
Lot 4:
a)professional indemnity insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim;
b)product liability insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim;
c)public liability insurance in the sum of not less than £10,000,000.00 (ten million pounds) for each and every claim; and
d)employer's liability insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim.

Description:

Items within the scope of the Lot title

This Lot acknowledges the existence of a dedicated market for supply and installation of beds and mattresses, and is separated to enable Customers to contract directly with the Supplier without the overheads connected to supply and installation of, for instance, residential furniture suites.

Customers are expected to have particular requirements for re-cycling mattresses at end of life. Services to include but not limited to:
•product design, space planning, drawings, project management, and after-sales support
•circular economy considerations e.g. re-use and recycling etc
to take back furniture that is being replaced, regardless of origin, for sustainable forward processing e.g. through the Supplier’s own processes, utilising Suppliers on Lot 2, or others that offer similar standard service. Providing a traceability/confirmation report to Customers.

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Value (estimated):

GBP 8,333,333 excluding VAT

GBP 10,000,000 including VAT

Contract dates (estimated):

01/06/2026 to 31/05/2028

CPV classifications:

39143110 - Beds and bedding and specialist soft furnishings.

39143112 - Mattresses.

Contract can be extended:

Yes

Extension date:

31/05/2030

Delivery regions:

UK - UNITED KINGDOM

Award criteria:

Name: Commercial / Weighting: 60

Name: Technical / Quality / Weighting: 40

Legal and financial capacity conditions of participation:

Financial Capacity Conditions of Participation -
1. Minimum annual turnover (per region bid for)
Lot 5 - £90,000
i.e. if bidding for all 12 regions, the minimum annual turnover is:
Lot 5 - £1,080,000
If applying for multiple Lots, minimum annual turnover will be aggregated

AND

2. Quick Ratio score 1

Insurances -
Lot 5:
a)professional indemnity insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim;
b)product liability insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim;
c)public liability insurance in the sum of not less than £10,000,000.00 (ten million pounds) for each and every claim; and
d)employer's liability insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim.

Description:

Items within the scope of the Lot title.

This Lot is intended to provide furniture that integrates AV and IT equipment for meeting rooms, lecture theatres, teaching/collaborative working spaces etc. The areas will often be unoccupied and open access so the equipment will need to be kept secure and tamper/theft protected. It is anticipated there may be a large element of design/customisation, and collaborative working with the Customer’s internal departments and/or works contractors or AV/IT equipment suppliers.

Services to include but not limited to:
•product design, space planning, drawings, project management, and after-sales support
•circular economy considerations e.g. re-use and recycling etc
to take back furniture that is being replaced, regardless of origin, for sustainable forward processing e.g. through the Supplier’s own processes, utilising Suppliers on Lot 2, or others that offer similar standard service. Providing a traceability/confirmation report to Customers.

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Value (estimated):

GBP 6,666,666 excluding VAT

GBP 8,000,000 including VAT

Contract dates (estimated):

01/06/2026 to 31/05/2028

CPV classifications:

39134000 - Computer furniture.

79934000 - Furniture design services.

Contract can be extended:

Yes

Extension date:

31/05/2030

Delivery regions:

UK - UNITED KINGDOM

Award criteria:

Name: Commercial / Weighting: 60

Name: Technical / Quality / Weighting: 40

Legal and financial capacity conditions of participation:

Financial Capacity Conditions of Participation -
1. Minimum annual turnover (per region bid for)
Lot 6 - £70,000
i.e. if bidding for all 12 regions, the minimum annual turnover is:
Lot 6 - £840,000
If applying for multiple Lots, minimum annual turnover will be aggregated

AND

2. Quick Ratio score 1

Insurances -
Lot 6:
a)professional indemnity insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim;
b)product liability insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim;
c)public liability insurance in the sum of not less than £10,000,000.00 (ten million pounds) for each and every claim; and
d)employer's liability insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim.

Description:

Items within the scope of the Lot title.
This Lot is intended for supply, installation and maintenance of smart/secure lockers and storage suitable for a variety of environments and uses. ‘Standard/traditional’ office lockers and storage should be supplied under Lot 3
It is anticipated there may be a large element of design/customisation, and collaborative working with the Customer’s internal departments and/or works contractors
Services to include but not limited to:
•product design, space planning, drawings, project management, and after-sales support
•preventative and/or reactive maintenance, including training of Customer’s staff
•circular economy considerations e.g. re-use and recycling etc
to take back furniture that is being replaced, regardless of origin, for sustainable forward processing e.g. through the Supplier’s own processes, utilising Suppliers on Lot 2, or others that offer similar standard service. Providing a traceability/confirmation report to Customers

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Value (estimated):

GBP 833,333 excluding VAT

GBP 1,000,000 including VAT

Contract dates (estimated):

01/06/2026 to 31/05/2028

CPV classifications:

44421720 - Lockers.

Contract can be extended:

Yes

Extension date:

31/05/2030

Delivery regions:

UK - UNITED KINGDOM

Award criteria:

Name: Commercial / Weighting: 60

Name: Technical / Quality / Weighting: 40

Legal and financial capacity conditions of participation:

Financial Capacity Conditions of Participation -
1. Minimum annual turnover (per region bid for)
Lot 7 - £10,000
i.e. if bidding for all 12 regions, the minimum annual turnover is:
Lot 7 - £120,000
If applying for multiple Lots, minimum annual turnover will be aggregated

AND

2. Quick Ratio score 1

Insurances -
Lot 7:
a)professional indemnity insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim;
b)product liability insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim;
c)public liability insurance in the sum of not less than £10,000,000.00 (ten million pounds) for each and every claim; and
d)employer's liability insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim.

Description:

Items within the scope of the Lot title.
It is anticipated there may be a large element of design/customisation, and collaborative working with the Customer’s internal departments and/or works contractors.
Services to include but not limited to:
•product design, space planning, drawings, project management, and after-sales support
•preventative and/or reactive maintenance, including training of Customer’s staff to self-maintain where possible.
•circular economy considerations e.g. re-use and recycling etc
to take back furniture that is being replaced, regardless of origin, for sustainable forward processing e.g. through the Supplier’s own processes, utilising Suppliers on Lot 2, or others that offer similar standard service. Providing a traceability/confirmation report to Customers

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Value (estimated):

GBP 8,333,333 excluding VAT

GBP 10,000,000 including VAT

Contract dates (estimated):

01/06/2026 to 31/05/2028

CPV classifications:

39111200 - Theatre seats.

50850000 - Repair and maintenance services of furniture.

79934000 - Furniture design services.

Contract can be extended:

Yes

Extension date:

31/05/2030

Delivery regions:

UK - UNITED KINGDOM

Award criteria:

Name: Commercial / Weighting: 60

Name: Technical / Quality / Weighting: 40

Legal and financial capacity conditions of participation:

Financial Capacity Conditions of Participation -
1. Minimum annual turnover (per region bid for)
Lot 8 - £90,000
i.e. if bidding for all 12 regions, the minimum annual turnover is:
Lot 8 - £1,080,000
If applying for multiple Lots, minimum annual turnover will be aggregated

AND

2. Quick Ratio score 1

Insurances -
Lot 8:
a)professional indemnity insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim;
b)product liability insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim;
c)public liability insurance in the sum of not less than £10,000,000.00 (ten million pounds) for each and every claim; and
d)employer's liability insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim.

Description:

This Lot is intended for furniture suitable for cafe/restaurant style spaces, items within the scope of the Lot title including but not limited to tables, chairs, sofas etc. The supplier would be expected to be able to offer a range of furniture to complement the cafe/restaurant design, that would be expected to aesthetically differ from the Lot 3 office furniture, being more similar to domestic style furniture to encourage the customer to linger, but still suitable for a commercial/high-throughflow environment.
Services to include but not limited to:
•product design, space planning, drawings, project management, and after-sales support
•circular economy considerations e.g. re-use and recycling etc
to take back furniture that is being replaced, regardless of origin, for sustainable forward processing e.g. through the Supplier’s own processes, utilising Suppliers on Lot 2, or others that offer similar standard service. Providing a traceability/confirmation report to Customers

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Value (estimated):

GBP 1,666,666 excluding VAT

GBP 2,000,000 including VAT

Contract dates (estimated):

01/06/2026 to 31/05/2028

CPV classifications:

39143200 - Dining-room furniture.

39315000 - Restaurant equipment.

79934000 - Furniture design services.

Contract can be extended:

Yes

Extension date:

31/05/2030

Delivery regions:

UK - UNITED KINGDOM

Award criteria:

Name: Commercial / Weighting: 60

Name: Technical / Quality / Weighting: 40

Legal and financial capacity conditions of participation:

Financial Capacity Conditions of Participation -
1. Minimum annual turnover (per region bid for)
Lot 9 - £17,000
i.e. if bidding for all 12 regions, the minimum annual turnover is:
Lot 9 - £204,000
If applying for multiple Lots, minimum annual turnover will be aggregated

AND

2. Quick Ratio score 1

Insurances -
Lot 9:
a)professional indemnity insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim;
b)product liability insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim;
c)public liability insurance in the sum of not less than £10,000,000.00 (ten million pounds) for each and every claim; and
d)employer's liability insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim.

Description:

This Lot is intended for furniture suitable for student accommodation, hybrid use, break-out spaces etc, Items within the scope of the Lot title, including but not limited to dining tables, chairs, sofas etc. The supplier would be expected to be able to offer a range of furniture styles/themes to complement the interior design, and expected to aesthetically differ from the Lot 3 office furniture, being more similar to domestic style furniture
Services to include but not limited to:
•product design, space planning, drawings, project management, and after-sales support
•circular economy considerations e.g. re-use and recycling etc
to take back furniture that is being replaced, regardless of origin, for sustainable forward processing e.g. through the Supplier’s own processes, utilising Suppliers on Lot 2, or others that offer similar standard service. Providing a traceability/confirmation report to Customers

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Value (estimated):

GBP 1,666,666 excluding VAT

GBP 2,000,000 including VAT

Contract dates (estimated):

01/06/2026 to 31/05/2028

CPV classifications:

39140000 - Domestic furniture.

39143200 - Dining-room furniture.

39143300 - Living-room furniture.

79934000 - Furniture design services.

Contract can be extended:

Yes

Extension date:

31/05/2030

Delivery regions:

UK - UNITED KINGDOM

Award criteria:

Name: Commercial / Weighting: 60

Name: Technical / Quality / Weighting: 40

Legal and financial capacity conditions of participation:

Financial Capacity Conditions of Participation -
1. Minimum annual turnover (per region bid for)
Lot 10 - £17,000
i.e. if bidding for all 12 regions, the minimum annual turnover is:
Lot 10 - £204,000
If applying for multiple Lots, minimum annual turnover will be aggregated

AND

2. Quick Ratio score 1

Insurances -
Lot 10:
a)professional indemnity insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim;
b)product liability insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim;
c)public liability insurance in the sum of not less than £10,000,000.00 (ten million pounds) for each and every claim; and
d)employer's liability insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim.

Description:

This Lot is intended for 'social' furniture suitable for outdoor spaces on campus, items within the scope of the Lot title including but not limited to weather resistant fixed and/or moveable tables, chairs, canopies/umbrellas etc.
Services to include but not limited to:
•product design, space planning, drawings, project management, and after-sales support
•circular economy considerations e.g. re-use and recycling etc
to take back furniture that is being replaced, regardless of origin, for sustainable forward processing e.g. through the Supplier’s own processes, utilising Suppliers on Lot 2, or others that offer similar standard service. Providing a traceability/confirmation report to Customers

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Value (estimated):

GBP 833,333 excluding VAT

GBP 1,000,000 including VAT

Contract dates (estimated):

01/06/2026 to 31/05/2028

CPV classifications:

34928400 - Urban furniture.

39142000 - Garden furniture.

45233293 - Installation of street furniture.

50850000 - Repair and maintenance services of furniture.

79934000 - Furniture design services.

Contract can be extended:

Yes

Extension date:

31/05/2030

Delivery regions:

UK - UNITED KINGDOM

Award criteria:

Name: Commercial / Weighting: 60

Name: Technical / Quality / Weighting: 40

Legal and financial capacity conditions of participation:

Financial Capacity Conditions of Participation -
1. Minimum annual turnover (per region bid for)
Lot 11 - £9,000
i.e. if bidding for all 12 regions, the minimum annual turnover is:
Lot 11 - £108,000
If applying for multiple Lots, minimum annual turnover will be aggregated

AND

2. Quick Ratio score 1

Insurances -
Lot 11:
a)professional indemnity insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim;
b)product liability insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim;
c)public liability insurance in the sum of not less than £10,000,000.00 (ten million pounds) for each and every claim; and
d)employer's liability insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim.

Description:

This Lot acknowledges the existence of a dedicated market for supply and installation of specialist ergonomic furniture and associated services, and is separated to enable Customers to contract directly with the Supplier without the overheads connected to possibly sub-contracting as part of a larger/wider refurbishment project.
Items within the scope of the Lot title, eg:
•Sit/Stand Desks, Tables, Workstations
•Chairs
Services to include but not limited to:
•Equality Act / ergonomic product and workplace assessments
•product design, space planning, drawings, project management, and after-sales support
•circular economy considerations e.g. re-use and recycling etc
to take back furniture that is being replaced, regardless of origin, for sustainable forward processing e.g. through the Supplier’s own processes, utilising Suppliers on Lot 2, or others that offer similar standard service. Providing a traceability/confirmation report to Customers

Suitable for SMEs:

Yes

Suitable for VCSEs:

Yes

Value (estimated):

GBP 1,666,666 excluding VAT

GBP 2,000,000 including VAT

Contract dates (estimated):

01/06/2026 to 31/05/2028

CPV classifications:

39130000 - Office furniture.

79934000 - Furniture design services.

Contract can be extended:

Yes

Extension date:

31/05/2030

Delivery regions:

UK - UNITED KINGDOM

Award criteria:

Name: Commercial / Weighting: 60

Name: Technical / Quality / Weighting: 40

Legal and financial capacity conditions of participation:

Financial Capacity Conditions of Participation -
1. Minimum annual turnover (per region bid for)
Lot 12 - £17,000
i.e. if bidding for all 12 regions, the minimum annual turnover is:
Lot 12 - £204,000
If applying for multiple Lots, minimum annual turnover will be aggregated

AND

2. Quick Ratio score 1

Insurances -
Lot 12:
a)professional indemnity insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim;
b)product liability insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim;
c)public liability insurance in the sum of not less than £10,000,000.00 (ten million pounds) for each and every claim; and
d)employer's liability insurance in the sum of not less than £5,000,000.00 (five million pounds) for each and every claim.

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

19/09/2025 Time: 23:59

Deadline for requests to participate:

10/10/2025 Time: 23:59

Submission address and any special instructions:

https://neupc.delta-esourcing.com/respond/3C499X8X48

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

29/04/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

Not provided

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

Other organisations