Royal Armouries: Special Exhibition Genghis Khan

Contracting authority

Contracting authority:

Royal Armouries Museum

Public Procurement Organisation Number:

PCCZ-9656-MDZP

Address:

Armouries Drive
Leeds
LS10 1LT
UK

Contact name:

Procurement Department

Email:

procurement@armouries.org.uk

Telephone:

01132201946

Website:

Not provided

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Direct award

Tenders received:

0

Tenders assessed:

0

Tenders from SMEs:

0

Tenders from VCSEs:

0

Scope

Title:

Special Exhibition Genghis Khan

Reference number:

DA-0008

Description:

The Royal Armouries Museum is procuring the Genghis Khan special exhibition, which includes exclusive access to unique artifacts, interpretation, and digital media related to the exhibition. This package is entirely owned and managed by Nomad Exhibitions, leveraging their specialised expertise and exclusive relationships with Mongolian lenders and authorities. Due to the unique nature of the content, access restrictions, and lack of suitable alternatives, a direct award is the most appropriate method to secure this valuable and historically significant exhibition for the Royal Armouries Museum.
To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=953971131

Participation

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Lots

Description:

Not provided

Main procurement category:

SERVICES

Above threshold:

Yes

Suitable for SMEs:

No

Suitable for VCSEs:

No

Contract dates (estimated):

16/08/2025 to 20/11/2026

CPV classifications:

92521100 - Museum-exhibition services.

Contract can be extended:

No

Delivery regions:

UKE42 - Leeds

Suppliers

Title:

Not provided

Supplier:

Nomad Exhibitions (UK) Limited

Companies House:

PVYD-2995-NWJT

Address:

Caledonian Exchange
Edinburgh
EH3 8HE
UK

Email:

info@nomadexhibitions.com

Telephone:

Not provided

Small or medium-sized enterprise (SME):

Yes

Voluntary, community or social enterprise (VCSE):

No

Supported employment provider:

No

Public service mutual:

No

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Contract Terms

Contract terms:

Not provided

A conflicts assessment has been prepared and revised:

Yes

Direct Award Justification

Allowed by statutory instrument:

No

Direct award justifications:

Single supplier - unique
Single supplier - intellectual property
Single supplier - technical

Justification description:

This Direct Award is required to procure the Genghis Khan special exhibition from Nomad Exhibitions. This decision is based on the following justifications:
• Nomad Exhibitions possesses intellectual property rights and other exclusive rights pertaining to the exhibition. The proposed exhibition package is unique to Nomad Exhibitions and solely available through them. The exhibition package includes unique/ ‘one of a kind' objects, interpretation and digital media. Nomad Exhibitions have unique and specialist expertise and relationships that enable them to deliver this package of content. This includes relationships with Mongolian lenders and government that affords them, and only them, access to this specific collection material. As well as sole control to the rights and permissions relating to the IP/rights of this package. No other alternative suppliers exist for this specific package of content that would meet the Royal Armouries requirements. Nor does the Royal Armouries have the relevant in house expertise or collection material to be able to stage this exhibition in house.
• The absence of competition is due to technical reasons and a lack of reasonable alternatives. The specialised nature of the exhibition, coupled with Nomad Exhibitions' exclusive access to unique artifacts, interpretation materials, and digital assets, creates a situation where no other supplier can reasonably provide an equivalent or comparable offering. The specialist expertise and established relationships with Mongolian lenders and government bodies are also critical and cannot be readily replicated. The proposed supplier has established Intellectual Property over various items to be presented within the exhibition that is not available elsewhere.
Therefore, given the unique nature of the exhibition, the specialist expertise required, and the absence of viable alternatives, a Direct Award to Nomad Exhibitions represents the most appropriate and effective means of securing this valuable and historically significant exhibition for the Royal Armouries Museum.

Special regime:

None

Other organisations