Leeds Beckett University: One year procurement of BI tools

UK-Leeds: Software package and information systems.

Preliminary Questions
   This notice is published by:
   Directive 2014/24/EU

Section I: Contracting authority/entity

I.1) Name and addresses
       Leeds Beckett University
       Portland Building, Portland Way, Leeds, LS1 3HE, United Kingdom
       Tel. +44 1138125814, Email: r.m.moore@leedsbeckett.ac.uk
       Main Address: www.leedsbeckett.ac.uk, Address of the buyer profile: www.leedsbeckett.ac.uk
       NUTS Code: UKE42

I.4) Type of the contracting authority (in the case of a notice published by a contracting authority)
      Body governed by public law

I.5) Main Activity (in the case of a notice published by a contracting authority)
      Education


Section II: Object

II.1) Scope of the procurement
   
   II.1.1) Title: One year procurement of BI tools.
      Reference number: RM091224
      
   II.1.2) Main CPV code:
      48000000 - Software package and information systems.
   
   II.1.3) Type of contract: SUPPLIES
   
   II.1.4) Short Description: We are undertaking an evaluation of the Snowflake/Tableau/Alteryx technology stack and wish to procurement a number of licences for a one year period to assess the return on investment.
   
   II.1.6) Information about lots
      This contract is divided into lots: No

   II.1.7) Total value of the procurement (excluding VAT)
      Value: 300,000      
      Currency: GBP


II.2) Description

   II.2.2) Additional CPV codes:
      Not provided

   II.2.3) Place of performance:
      UKE42 Leeds
   
   
   II.2.4) Description of the procurement:
    We wish to procure licences for Alteryx, Tableau and Snowflake for one year; we have an existing partner with extensive knowledge of our current architecture and wish to use them for this evaluation period.    
   
   II.2.5) Award criteria
   (Directive 2014/24/EU / Directive 2014/25/EU)
               
   Price - Weighting: 10
         
      
      
   II.2.11) Information about options:
      Options:    No       
   
   II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds:    No

   II.2.14) Additional information:
    Not provided    
      
Section IV: Procedure

IV.1) Description
   
   IV.1.1) Type of procedure: Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below         
   
   IV.1.3) Information about framework agreement
         The procurement involves the establishment of a framework agreement: No    
   
   IV.1.8) Information about the Government Procurement Agreement (GPA)
         The procurement is covered by the Government Procurement Agreement:Yes
         
IV.2)Administrative Information

   IV.2.1) Previous publication concerning this procedure:
      Notice number in OJ S: Not provided       
   
Section V: Award Of Contract/Concession
      
Award of Contract/Concession No: 1
Contract No: RM091224   Lot Number: Not Provided    Title: Procurement of BI toolsets

V.2) Award of contract/concession
      
      V.2.1) Date of contract award decision: 04/10/2024.
      
      V.2.2) Information about tenders
      The contract has been awarded to a group of economic operators: No .

      V.2.3) Name and address of the contractor/concessionaire, No. 1:
          Billigence, 07939811
       227 Shepherds Bush Road, London, W6 7AS, United Kingdom
       Internet address: www.billigence.com
       NUTS Code: UKI
   The contractor/concessionaire will be an SME: No    
   
         
      V.2.4) Information on value of the contract/lot/concession:
         Initial estimated total value of the contract: 30,000          
         Total value of the contract/lot/concession 300,000         
         Currency: GBP

      V.2.5) Information about subcontracting:
         The contract is likely to be subcontracted: No          

   
Award of Contract/Concession No: 2
Contract No: Not Provided    Lot Number: Not Provided    Title: Not Provided

V.2) Award of contract/concession
      
      V.2.1) Date of contract award decision: 09/12/2024.
      
      V.2.2) Information about tenders
      The contract has been awarded to a group of economic operators: No .

      V.2.3) Name and address of the contractor/concessionaire, No. 1:
          Billigence, 07939811
       227 Shepherds Bush Road, London, W6 7AS, United Kingdom
       Internet address: www.billigence.com
       NUTS Code: UKI
   The contractor/concessionaire will be an SME: No    
   
         
      V.2.4) Information on value of the contract/lot/concession:
         Initial estimated total value of the contract: 300,000          
         Total value of the contract/lot/concession 300,000         
         Currency: GBP

      V.2.5) Information about subcontracting:
         The contract is likely to be subcontracted: No          


Section VI: Complementary Information

   VI.3) Additional Information:
      To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=908560926
GO-20241210-PRO-28833113 TKR-20241210-PRO-28833112   
   VI.4) Procedures for review
   
      VI.4.1) Review Body
          Leeds Beckett University
       The Grange G13, Headingley Campus, Leeds, LS6 3QX, United Kingdom
       Tel. +44 113812000, Email: r.m.moore@leedsbeckett.ac.uk
   
      V1.4.2) Body responsible for mediation procedures:
         Not Provided .

      VI.4.3) Review procedure
      Not Provided    
      
      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided
   
   VI.5) Date of dispatch of this notice: 10/12/2024


Annex D1 - General Procurement
Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union
Directive 2014/24/EU


2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

   The procurement falls outside the scope of application of the directive: Yes

3. Explanation

   Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union is
   lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive: (500 words maximum)
   This is a short term award pending an evaluation of the product set and the associated business case. We believe that there is a compelling case for a direct award to Billigence for two key reasons. Firstly their knowledge of our current architecture makes it unrealistic for another provider to come in and provide the services at this stage. We believe that any such tender would incur unrealistic internal resource costs and would not result in a fair tender. Secondly, the short term nature of the award makes it unappealing to the market at this point, bearing in mind the resource requirements required of them with no commitment to any term beyond a single year.