University of Lincoln: Student Accommodation Internet and Wi-Fi Provision

UK-Lincoln: Internet services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       University of Lincoln
       Brayford Pool,, Lincoln, LN6 7TS, United Kingdom
       Tel. +44 1522837188, Email: vmelides@lincoln.ac.uk
       Contact: Vasos Melides
       Main Address: www.lincoln.ac.uk
       NUTS Code: UKF3

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Student Accommodation Internet and Wi-Fi Provision            
      Reference number: 341

      II.1.2) Main CPV code:
         72400000 - Internet services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: This is a Contract Award Notice for an experienced provider that could help to enhance the student experience by providing quality wired internet and Wi-Fi provision to all of its managed student accommodation buildings/blocks. The providers needed to be competent and experienced in providing internet and Wi-Fi services, while understanding the needs of students in regard to internet and Wi-Fi provision. The service shall be further tailored to students studying at the University of Lincoln.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,099,192.5
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            32412110 - Internet network.
            32400000 - Networks.
            32510000 - Wireless telecommunications system.
            32581000 - Data-communications equipment.


      II.2.3) Place of performance
      Nuts code:
      UKF3 - Lincolnshire
   
      Main site or place of performance:
      Lincolnshire
             

      II.2.4) Description of the procurement: The University of Lincoln have appointed an experienced supplier to provide wired internet and Wi-Fi provision to all of its managed student accommodation buildings/blocks. This service was being outsourced for the first time except for one accommodation block that is already externally provided. TUPE transfer of staff was not considered to apply. The providers needed to be competent and experienced internet and Wi-Fi providers and understand the specific needs of students and nuances in providing internet and Wi-Fi to students in a university setting. The service shall be further tailored to students studying at the University of Lincoln and includes, but is not limited to, the following: a simple log in process, the ability to roam across campus, guest log-in access, in room individual network provision and a dedicated 24/7/365 support helpline. The helpline offers students (of all technical ability) support with their registration, with logging in and with onboarding of their various devices. The University therefore required commitment from the provider that they will enhance the student experience through this contract.

The University wished to partner with an innovative, committed, and forward-thinking provider who'll work in conjunction with staff and students to drive a culture that innovates in order to enhance the student experience. The provider will undertake an active role throughout the life of the contract to regularly engage with stakeholders especially in relation to internet and Wi-Fi provision. This includes regular reviews of the service, audits, expert analysis of data and suggestions to improve the service delivery.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 60
                  
      Cost criterion - Name: Price / Weighting: 40
            

      II.2.11) Information about options
         Options: Yes
         Description of these options:There is an option to extend the contract for two further periods of 12 months.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2022/S 000-005347
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 341    
   Lot Number: Not Provided    
   Title: Student Accommodation Internet and WIFI Provision

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 24/06/2022

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: 4 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 4

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             ASK4 Limited, 03980594
             ASK4, Devonshire Green House, 14 Fitzwilliam Street, Sheffield, S1 4JL, United Kingdom
             Tel. +44 1143033212, Email: sales@ask4.com
             Internet address: https://www.ask4.com/
             NUTS Code: UKE32
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 1,099,192.5
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: Yes
                  Value or proportion likely to be subcontracted to third parties:
                  
                  Proportion: 20%                   
         Short description of the part of the contract to be subcontracted:
          Subcontractor will in part be responsible for the physical installation of equipment on site (overseen by ASK4 employees)          
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=699758915

   VI.4) Procedures for review

      VI.4.1) Review body
          University of Lincoln
          Brayford Pool, Lincoln, LN6 7TS, United Kingdom
          Tel. +44 1522837188

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 12/07/2022