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NEUPC Ltd: Mail Services

  NEUPC Ltd has published this notice through Delta eSourcing

Notice Summary
Title: Mail Services
Notice type: Contract Award Notice
Authority: NEUPC Ltd
Nature of contract: Services
Procedure: Open
Short Description: The NEUPC is leading a tender process to establish a framework for the HE Sector for Mail Services. This will include two lots covering both UK Business Mail Services and International Mail Services
Published: 07/06/2021 17:25

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UK-Leeds: Mail delivery services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       NEUPC Ltd
       NEUPC Ltd, Phoenix House, 3 South Parade, Leeds, LS1 5QX, United Kingdom
       Tel. +44 1134871756, Email: a.hughes@neupc.ac.uk
       Contact: Andy Hughes
       Main Address: https://neupc.delta-esourcing.com/, Address of the buyer profile: http://www.neupc.ac.uk
       NUTS Code: UK

   I.2) Joint procurement:
      The contract involves joint procurement: Yes          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: Yes

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Mail Services            
      Reference number: PMR2006 NE

      II.1.2) Main CPV code:
         64121100 - Mail delivery services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The NEUPC is leading a tender process to establish a framework for the HE Sector for Mail Services. This will include two lots covering both UK Business Mail Services and International Mail Services

      II.1.6) Information about lots
         This contract is divided into lots: Yes
                  
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 30,000,000
                  
         Currency:GBP            

   II.2) Description (lot no. 1)
   

      II.2.1) Title:UK Business Mail Services   
      Lot No:1

      II.2.2) Additional CPV code(s):
            60160000 - Mail transport by road.
            60220000 - Mail transport by railway.
            64121100 - Mail delivery services.
            79571000 - Mailing services.


      II.2.3) Place of performance
      Nuts code:
      UK - UNITED KINGDOM
   
      Main site or place of performance:
      UNITED KINGDOM
             

      II.2.4) Description of the procurement: Lot 1 is a new provision for the sector having never been tendered officially previously, the UK domestic business mail lot seeks to award up to 3 suppliers to provide a down stream access provision for business mail services. Bidders would be required to ensure supply chain in place for final mile delivery, potentially provide IT solutions to give institutional efficiencies and establish a confirmed working pattern of collection and delivery on an individual call off basis with institutions.

Advice where required on mail processes and best practice within the UK mail sector
Detailed management information
Ability to structure internal accounts and invoice appropriately as required by members.

Suppliers awarded to either or both lots would be expected to establish a productive relationship with the Postal Operations Group to communicate and advise on best practice.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality - Sustainability / Weighting: 10
      Quality criterion - Name: Quality - Technical Ability & Service / Weighting: 18
      Quality criterion - Name: Contract and Framework Management / Weighting: 20
      Quality criterion - Name: Additional Services Offered / Weighting: 7
                  
      Cost criterion - Name: Price - Rate card and Retrospective Rebate / Weighting: 45
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: Yes
         Reference to project(s) and/or programme(s): This framework may be used in relation to funding from (but not limited to) ERDF, ESIF and other external funding programmes.

      II.2.14) Additional information: The framework will be open to all members of the listed HE Consortia whether or not they identify as being subject to PCR2015
For clarity Lot 1 UK Business Mail Servicesand Lot 2 International Mail Services must be bid for separately. Links to bid for each are below:

Lot 1 UK Business Mail Services- https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Mail-delivery-services./79GN4Z8SZP

   II.2) Description (lot no. 2)
   

      II.2.1) Title:International Mail Services   
      Lot No:2

      II.2.2) Additional CPV code(s):
            60160000 - Mail transport by road.
            60220000 - Mail transport by railway.
            60411000 - Scheduled airmail transport services.
            64121100 - Mail delivery services.
            79571000 - Mailing services.


      II.2.3) Place of performance
      Nuts code:
      UK - UNITED KINGDOM
   
      Main site or place of performance:
      UNITED KINGDOM
             

      II.2.4) Description of the procurement: A retender of a previous provision which was for International Air Mail the scope of the new lot has been redefined simply as International Mail Services to encourage bidders to propose the best value for money provision for the requirement and not restrict the method of delivery.

Coverage is required for a global mail delivery service including but not restricted to:
Collection from any member institution for outbound delivery to any destination outside of the UK (allowing for prohibited lists).
Inbound services
Advice where required on HMRC regulation and regulation at point of delivery.
Detailed management information
Ability to structure internal accounts and invoice appropriately as required by members.

Suppliers awarded to either or both lots would be expected to establish a productive relationship with the Postal Operations Group to communicate and advise on best practice.

It is intended to award this lot to up to 3 suppliers.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality - Sustainability / Weighting: 10
      Quality criterion - Name: Quality - Technical Ability & Service / Weighting: 20
      Quality criterion - Name: Contract & Framework Management / Weighting: 20
      Quality criterion - Name: Additional Services Offered / Weighting: 5
                  
      Cost criterion - Name: Price - Rate card & Retrospective rebate / Weighting: 45
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: Yes
         Reference to project(s) and/or programme(s): This framework may be used in relation to funding from (but not limited to) ERDF, ESIF and other external funding programmes.

      II.2.14) Additional information: For clarity Lot 1 UK Business Mail Services and Lot 2 International Mail Services must be bid for separately. Links for each are below:

Lot 2 International Mail Services - https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Mail-delivery-services./82UKVBUT9S

The framework will be open to all members of the listed HE Consortia whether or not they identify as being subject to PCR2015


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 214-525832
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 1    
   Lot Number: 1    
   Title: UK Business Mail

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 04/05/2021

      V.2.2) Information about tenders
         Number of tenders received: 2
         Number of tenders received from SMEs: 0 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 2

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: Yes
         
         Contractor (No.1)
             Royal Mail Group Ltd, 04138203
             100 Victoria Embankment, London, EC4Y 0HQ, United Kingdom
             Email: samantha.c.parsons@royalmail.com
             Internet address: www.royalmailgroup.com
             NUTS Code: UK
            The contractor is an SME: No
         
         Contractor (No.2)
             DHL Parcel UK t/a UK Mail, 00965783
             120 Buckingham Avenue, Slough, SL1 4LZ, United Kingdom
             Email: kaththomason@ukmail.com
             NUTS Code: UK
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 28,000,000          
         Total value of the contract/lot: 28,000,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         

Award Of Contract (No.2)

   Contract No: 2    
   Lot Number: 2    
   Title: International Business Mail

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 04/05/2021

      V.2.2) Information about tenders
         Number of tenders received: 3
         Number of tenders received from SMEs: 1 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 3

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: Yes
         
         Contractor (No.1)
             Royal Mail, 4138203
             100 Victoria Embankment, London, EC4Y 0HQ, United Kingdom
             Email: samantha.c.parsons@royalmail.com
             NUTS Code: UK
            The contractor is an SME: No
         
         Contractor (No.2)
             Deltec International Ltd, 1925142
             Skynet House, 18-21 Pulborough Way, Hounslow, TW4 6DE, United Kingdom
             Email: anne.mason@deltec-international.com
             NUTS Code: UK
            The contractor is an SME: Yes
         
         Contractor (No.3)
             Citipost Limited, 03451070
             51 Hailey Road, ERITH, DA18 4AA, United Kingdom
             Email: nchapman@citipost.co.uk
             NUTS Code: UK
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 2,000,000          
         Total value of the contract/lot: 2,000,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: For clarity Lot 1 UK Business Mail Services and Lot 2 International Mail Services must be bid for separately. Links to bid for each are below:

Lot 1 UK Business Mail Services - https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Mail-delivery-services./79GN4Z8SZP
Lot 2 International Mail Services - https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Mail-delivery-services./82UKVBUT9S
To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=593661101

   VI.4) Procedures for review

      VI.4.1) Review body
          NEUPC Ltd
          NEUPC Ltd, Phoenix House, 3 South Parade, Leeds, LS1 5QX, United Kingdom
          Tel. +44 1134871756, Email: a.hughes@neupc.ac.uk

      VI.4.2) Body responsible for mediation procedures
          NEUPC Ltd
          NEUPC Ltd, Phoenix House, 3 South Parade, Leeds, LS1 5QX, United Kingdom
          Tel. +44 1134871756, Email: a.hughes@neupc.ac.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
          NEUPC Ltd
          NEUPC Ltd, Phoenix House, 3 South Parade, Leeds, LS1 5QX, United Kingdom
          Tel. +44 1134871756

   VI.5) Date of dispatch of this notice: 07/06/2021

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing   
   1: Contracting Authority
       Southern Universities Purchasing Consortium
       Reading Enterprise Park, University of Reading, Earley Gate, Whiteknights Road, Reading, RG6 6BU, United Kingdom
       Email: supc@reading.ac.uk
       Main Address: https://www.supc.ac.uk/
       NUTS Code: UK
   
   2: Contracting Authority
       London Universities Purchasing Consortia
       Shropshire House, 179 Tottenham Court Road, London, W1t 7NZ, United Kingdom
       Email: enquiries@lupc.ac.uk
       Main Address: https://www.lupc.ac.uk
       NUTS Code: UK
   
   3: Contracting Authority
       North West Universities Purchasing Consortia
       Albert House, 17 Bloom Street, Manchester, M1 3HZ, United Kingdom
       Email: sarah.dye@manchester.ac.uk
       Main Address: https://www.nwupc.ac.uk/
       NUTS Code: UK
   
   4: Contracting Authority
       APUC
       Unit 27, Stirling Business Centre, Wellgreen, Stirling, FK8 2DZ, United Kingdom
       Email: ang@apuc-scot.ac.uk
       Main Address: http://www.apuc-scot.ac.uk/#&information
       NUTS Code: UK
   
   5: Contracting Authority
       Higher Education Purchasing Consortia for Wales
       8 th Floor, 30-36 Newport Road, Cardiff, CF24 0DE, United Kingdom
       Email: h.allaway@wales.ac.uk
       Main Address: http://www.hepcw.ac.uk/members/
       NUTS Code: UK



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