University of Leeds: Fundraising Services

UK-Leeds: Direct marketing services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       University of Leeds
       Purchasing Office, 1 - 3 Lifton Villas, Lifton Place, Leeds, LS2 9JZ, United Kingdom
       Tel. +44 1133434855, Email: centralpurchasing@adm.leeds.ac.uk
       Main Address: www.leeds.ac.uk, Address of the buyer profile: www.leeds.ac.uk/purchasing
       NUTS Code: UKE42

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Fundraising Services            
      Reference number: 3529

      II.1.2) Main CPV code:
         79342100 - Direct marketing services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The University of Leeds has appointed a supplier to provide fundraising services to support its Footsteps Fund regular giving programme.
THIS TENDER IS CLOSED

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 500,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKE42 - Leeds
   
      Main site or place of performance:
      Leeds
             

      II.2.4) Description of the procurement: The University of Leeds has appointed a supplier to provide fundraising services to support its Footsteps Fund regular giving programme. The University has an active alumni base of over 260 000. Since 2004, the Footstep Fund generated around £6 million from around 15 000 alumni donors.
The Footsteps Fund is the vehicle for low to mid-level giving to the University’s Making a World of Difference Campaign (which is on target to raise 100 000 000 GBP by 2020), generating c.10 % of the overall total, but more than 95 % of the donors. Last year the Footsteps Fund raised over 620 000 GBP via direct mail, telephone appeals, crowdfunding and leadership giving.
As the programme matures we are coming to the end of a period of rapid growth and are reviewing and consolidating our activity. In particular we are exploring how we strengthen our retention strategies, better integrate channels and develop a separate acquisition strategy.
The successful agency will have experience of producing successful multi-channel fundraising appeals that retain, develop and acquire new donors and meet income targets.
The successful agency will provide fundraising creative services and manage associated data, print production and postage services relationships and processes — including briefing suppliers, managing timescales, and coordinating proofs, etc. They will provide some targeting advice, especially for acquisition mailings.
Furthermore they will share our vision, challenge and question us, make suggestions and work together with us to make the programme fulfil its potential both for the University and our alumni community.
The initial contract term will be 2 years with options to extend for a further 3 years subject to annual review.
THIS TENDER IS CLOSED

      II.2.5) Award criteria:
      Quality criterion - Name: Quality of approach and methodology / Weighting: 60
      Quality criterion - Name: Quality of proposed resource / Weighting: 30
                  
      Cost criterion - Name: Bids received within stated budget and added value / Weighting: 10
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2019/S 102-246551
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 3529    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 09/10/2019

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: 0 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 4          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 4

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             DMS (HH Direct Marketing Limited)
             montpellier Drive, Gloucestershire, GL50 1TA, United Kingdom
             Tel. +44 1133434855
             Internet address: www.dmsagency.co.uk
             NUTS Code: UKK13
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 500,000          
         Total value of the contract/lot: 500,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=440767877

   VI.4) Procedures for review

      VI.4.1) Review body
          High Court of England and Wales
          Royal Courts of Justice, Strand, London, WC2A 2LL, United Kingdom
          Tel. +44 1133434855
          Internet address: http://www.justice.gov.uk

      VI.4.2) Body responsible for mediation procedures
          University of Leeds
          Woodhouse Lane, Leeds, LS2 9JZ, United Kingdom
          Tel. +44 1133434855, Email: centralpurchasing@adm.leeds.ac.uk
          Internet address: www.leeds.ac.uk/purchasing

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
          University of Leeds
          Purchasing Office, 1 - 3 Lifton Villas, Lifton Place, Leeds, LS2 9JZ, United Kingdom
          Tel. +44 1133434855, Email: centralpurchasing@adm.leeds.ac.uk
          Internet address: www.leeds.ac.uk/purchasing

   VI.5) Date of dispatch of this notice: 22/10/2019