University of Leeds: The Provision of Building Maintenance Services (Planned Preventive Maintenance, Reactive Repairs & Planned Projects) for Residential Facilities at the University of Leeds.

UK-Leeds: Building and facilities management services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       University of Leeds
       Purchasing Office, 29 - 31 Cromer Terrace, Leeds, LS2 9JU, United Kingdom
       Tel. +44 1133437534, Fax. +44 1133431036, Email: r.trimble@adm.leeds.ac.uk
       Contact: Richard Trimble
       Main Address: www.leeds.ac.uk/purchasing, Address of the buyer profile: www.leeds.ac.uk/purchasing
       NUTS Code: UKE42

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: The Provision of Building Maintenance Services (Planned Preventive Maintenance, Reactive Repairs & Planned Projects) for Residential Facilities at the University of Leeds.            
      Reference number: Z/2323

      II.1.2) Main CPV code:
         79993000 - Building and facilities management services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: You are invited to submit a tender for the provision of Building Maintenance Services (Planned Preventive Maintenance, Reactive Repairs & Planned Projects) for Residential Facilities at the University of Leeds to the department of Facilities Directorate at the University of Leeds.

The requirement is in either a single Lot or two Lots. Tenderers must submit prices for each of the following:
•Lot 1 – all residential properties as set out in the Service Matrix
•Lot 2 – a proportion of residential properties as set out in the Service Matrix
•Lot 3 - a proportion of residential properties as set out in the Service Matrix

The University of Leeds will award the contract as follows:

Lot 1 – awarded to a single tenderer
Or
Lots 2 & 3 – each awarded to separate tenderers

CONTRACT LENGTH:2 + 1 + 1. The contract will be initially awarded for 2 years extended annually for 2 further years subject to satisfactory performance

      II.1.6) Information about lots
         This contract is divided into lots: Yes
                  
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 12,000,000
                  
         Currency:GBP            

   II.2) Description (lot no. 1)
   

      II.2.1) Title:Lot 1 – all residential properties as set out in the Service Matrix   
      Lot No:1

      II.2.2) Additional CPV code(s):
            79993000 - Building and facilities management services.


      II.2.3) Place of performance
      Nuts code:
      UKE42 - Leeds
   
      Main site or place of performance:
      Leeds
             

      II.2.4) Description of the procurement: The University of Leeds needs to utilise the Restricted Procedure as defined under Regulation 28. Failure to meet external demands on the programme may jeopardise the overall project. Selection questions will be applied and presented in the format of a Standard Selection Questionnaire (SQ). The SQ is being used to test that Tenderers meet minimum levels of suitability. All Tenderers wishing to be considered for this contract must complete the SQ.

      II.2.5) Award criteria:
      Quality criterion - Name: 1. Facilities Management Services - Organisation & Operational Methods / Weighting: 12
      Quality criterion - Name: 2. Facilities Management Services – Systems & Procedures / Weighting: 11
      Quality criterion - Name: 3. Training & Qualifications / Weighting: 4
      Quality criterion - Name: 4. Supply Chain / Weighting: 7
      Quality criterion - Name: 5. Reporting, Recording & Monitoring / Weighting: 9
      Quality criterion - Name: 6. Occupied Premises - Conduct, Appearance & Operating / Weighting: 9
      Quality criterion - Name: 7. Health & Safety / Weighting: 5
      Quality criterion - Name: 8a. Sustainability / Weighting: 4
      Quality criterion - Name: 8b. Sustainability / Weighting: 4
      Quality criterion - Name: 9. Customer Satisfaction & Key Performance Indicators (KPIs) / Weighting: 7
                  
      Price - Weighting: 30
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided

   II.2) Description (lot no. 2)
   

      II.2.1) Title:Lot 2 – a proportion of residential properties as set out in the Service Matrix   
      Lot No:2

      II.2.2) Additional CPV code(s):
            79993000 - Building and facilities management services.


      II.2.3) Place of performance
      Nuts code:
      UKE42 - Leeds
   
      Main site or place of performance:
      Leeds
             

      II.2.4) Description of the procurement: The University of Leeds needs to utilise the Restricted Procedure as defined under Regulation 28. Failure to meet external demands on the programme may jeopardise the overall project. Selection questions will be applied and presented in the format of a Standard Selection Questionnaire (SQ). The SQ is being used to test that Tenderers meet minimum levels of suitability. All Tenderers wishing to be considered for this contract must complete the SQ.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided

   II.2) Description (lot no. 3)
   

      II.2.1) Title:Lot 3 - a proportion of residential properties as set out in the Service Matrix   
      Lot No:3

      II.2.2) Additional CPV code(s):
            79993000 - Building and facilities management services.


      II.2.3) Place of performance
      Nuts code:
      UKE42 - Leeds
   
      Main site or place of performance:
      Leeds
             

      II.2.4) Description of the procurement: The University of Leeds needs to utilise the Restricted Procedure as defined under Regulation 28. Failure to meet external demands on the programme may jeopardise the overall project. Selection questions will be applied and presented in the format of a Standard Selection Questionnaire (SQ). The SQ is being used to test that Tenderers meet minimum levels of suitability. All Tenderers wishing to be considered for this contract must complete the SQ.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: 1    
   Title: Lot 1 – all residential properties as set out in the Service Matrix

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 19/02/2019

      V.2.2) Information about tenders
         Number of tenders received: 15
         Number of tenders received from SMEs: 15 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 15

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             GRAHAM ASSET MANAGEMENT LTD T/A GRAHAM
             5 BALLYGOWAN ROAD, HILLSBOROUGH, COUNTY DOWN, BT26 6HX, United Kingdom
             Tel. +44 02890684586, Email: info@graham.co.uk
             Internet address: https://www.graham.co.uk
             NUTS Code: UKN06
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 12,000,000          
         Lowest offer: 13,090,000 / Highest offer: 20,744,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         

Award Of Contract (No.2)

   Contract No: Not Provided    
   Lot Number: 2    
   Title: a proportion of residential properties as set out in the Service Matrix

   A contract/lot is awarded: No

   V.1) Information on non-award
      The contract/lot is not awarded
         No tenders or requests to participate were received or all were rejected      


Award Of Contract (No.3)

   Contract No: Not Provided    
   Lot Number: 3    
   Title: a proportion of residential properties as set out in the Service Matrix

   A contract/lot is awarded: No

   V.1) Information on non-award
      The contract/lot is not awarded
         No tenders or requests to participate were received or all were rejected      

Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=380717429

   VI.4) Procedures for review

      VI.4.1) Review body
          High Court of England and Wales
          Royal Courts of Justice, Strand, London, WC2A 2LL, United Kingdom
          Tel. +44 2079477882
          Internet address: http://www.justice.gov.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 08/04/2019