University of Leeds: Building Maintenance Services (Planned Preventive Maintenance, Reactive Repairs & Planned Projects) at the Healthcare Facilities at the University of Leeds

UK-Leeds: Building and facilities management services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       University of Leeds
       Purchasing Office, 29 - 31 Cromer Terrace, Leeds, LS2 9JU, United Kingdom
       Tel. +44 1133437534, Email: r.trimble@adm.leeds.ac.uk
       Contact: Richard Trimble
       Main Address: www.leeds.ac.uk
       NUTS Code: UKE42

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Building Maintenance Services (Planned Preventive Maintenance, Reactive Repairs & Planned Projects) at the Healthcare Facilities at the University of Leeds            
      Reference number: Z/2542

      II.1.2) Main CPV code:
         79993000 - Building and facilities management services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Building Maintenance Services (Planned Preventive Maintenance, Reactive Repairs & Planned Projects) at the Healthcare Facilities at the
University of Leeds

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 2,400,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKE42 - Leeds
   
      Main site or place of performance:
      Leeds
             

      II.2.4) Description of the procurement: This tender is being conducted as an Restricted Procedure in compliance with regulation 28 of the Public Contract Regulation 2015. Selection questions will be applied and presented in the format of a Standard Questionnaire (SQ). The SQ is being used to test that suppliers meet minimum levels of suitability. All suppliers wishing to be considered for this contract must complete the SQ and submit this along with the tender submission.

      II.2.5) Award criteria:
      Quality criterion - Name: BUILDING MAINTENANCE SERVICES - ORGANISATION & OPERATIONAL METHODS / Weighting: 10
      Quality criterion - Name: BUILDING MAINTENANCE SERVICES – SYSTEMS & PROCEDURES / Weighting: 10
      Quality criterion - Name: TRAINING & QUALIFICATIONS / Weighting: 4
      Quality criterion - Name: SUPPLY CHAIN / Weighting: 7
      Quality criterion - Name: REPORTING, RECORDING & MONITORING / Weighting: 9
      Quality criterion - Name: OCCUPIED PREMISES - CONDUCT, APPEARANCE & OPERATING / Weighting: 10
      Quality criterion - Name: HEALTH & SAFETY / Weighting: 4
      Quality criterion - Name: SUSTAINABILITY / Weighting: 7
      Quality criterion - Name: CUSTOMER SATISFACTION & KEY PERFORMANCE INDICATORS (KPIs) / Weighting: 9
                  
      Cost criterion - Name: Cost Criteria / Weighting: 30
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 12/06/2018

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: 0 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 4

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Wates Smartspace, part of SES (Engineering Services) Ltd
             Wates House, Station Approach, Leatherhead, Surrey, KT22 7SW, United Kingdom
             Tel. +44 07973641037, Email: adam.phillips@wates.co.uk
             NUTS Code: UKJ2
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 2,000,000          
         Total value of the contract/lot: 2,400,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
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   VI.4) Procedures for review

      VI.4.1) Review body
          High Court of England and Wales
          Royal Courts of Justice, Strand, London, WC2A 2LL, United Kingdom
          Tel. +44 2079477882
          Internet address: http://www.justice.gov.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 09/07/2018