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University of Leeds: Supply and Installation of a Planning & Forecasting System Solution

  University of Leeds has published this notice through Delta eSourcing

Notice Summary
Title: Supply and Installation of a Planning & Forecasting System Solution
Notice type: Prior Information Notice
Authority: University of Leeds
Nature of contract: Services
Procedure: Not applicable
Short Description:
Published: 15/11/2017 11:56

View Full Notice

UK-Leeds: Software package and information systems.


Preliminary Questions
   This notice is for prior information only: Yes
   This notice aims at reducing time-limits for receipt of tenders: No
   This notice is a call for competition: No
         
Section I: Contracting Authority

I.1) Name and addresses:
       University of Leeds
       Purchasing Office, 1 - 3 Lifton Villas, Lifton Place, Leeds, LS2 9JZ, United Kingdom
       Tel. +44 1133434104, Email: d.mclaren@leeds.ac.uk
       Contact: David McLaren
       Main Address: www.leeds.ac.uk, Address of the buyer profile: https://neupc.delta-esourcing.com/
       NUTS Code: UKE42
      Specifications and additional documents: As Above
I.2) Joint procurement:
   The contract involves joint procurement: No.
   The contract is awarded by a central purchasing body: No .

I.3) Communication          
   Further information can be obtained from: the above mentioned address

I.4) Type of the contracting authority    
   Body governed by public law
I.5) Main activity:    
   Education

Section II: Object
      
II.1) Scope of the procurement - 1
   II.1.1) Title: Supply and Installation of a Planning & Forecasting System Solution    
          Reference number:
   II.1.2) Common Procurement Vocabulary:       
      48000000 - Software package and information systems.
   II.1.3) Type of contract: SERVICES
   II.1.4) Short description:    
      The University of Leeds (UoL) aims to support its strategic objective to deliver streamlined, agile and responsive processes, systems and services by procuring & implementing a Solution that will enable the institution to better understand, scrutinize and challenge the deliverability of research and student number plans, improve tracking and forecasting against strategic ambitions in the areas of research funding and student recruitment, and better inform timely strategic decision making in response to the data.          
   II.1.5) Estimated total value: Not Provided
   II.1.6) Information about lots:
      This contract is divided into lots: No          
      Maximum number of lots that may be awarded to one tenderer: Not Provided       
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not Provided

II.2) Lot Description    
   II.2.3) Place of performance:       
      Region Codes:               
         UKE42 - Leeds    
   II.2.4) Description of the procurement:       
      The University of Leeds (UoL) aims to support its strategic objective to deliver streamlined, agile and responsive processes, systems and services by procuring & implementing a Solution that will enable the institution to better understand, scrutinize and challenge the deliverability of research and student number plans, improve tracking and forecasting against strategic ambitions in the areas of research funding and student recruitment, and better inform timely strategic decision making in response to the data.    
   II.2.14) Additional information       
      Not Provided


II.3) Estimated Date of publication
         02/01/2018
      
      
Section IV: Procedure   

IV.1) Description       
   IV.1.8) Information about Government Procurement Agreement (GPA )
         The contract is covered by the Government Procurement Agreement (GPA) - NO

Section VI: Complementary Information    
VI.3) Additional Information:       
   To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=288083207
GO-20171115-PRO-11397123 TKR-20171115-PRO-11397122        

VI.5) Date Of Dispatch Of This Notice: 15/11/2017

View any Notice Addenda

UK-Leeds: Software package and information systems.

Section I: Contracting authority/entity (as stated in the original notice)

I.1) Name and addresses
       University of Leeds
       Purchasing Office, 1 - 3 Lifton Villas, Lifton Place, Leeds, LS2 9JZ, United Kingdom
       Tel. +44 1133434104, Email: d.mclaren@leeds.ac.uk
       Contact: David McLaren
       Main Address: www.leeds.ac.uk, Address of the buyer profile: https://neupc.delta-esourcing.com/
       NUTS Code: UKE42

Section II: Object (as stated in the original notice)

II.1) Scope of the procurement
   
   II.1.1) Title: Supply and Installation of a Planning & Forecasting System Solution      Reference number: Not Provided      
   II.1.2) Main CPV code:
      48000000 - Software package and information systems.
   
   II.1.3) Type of contract: SERVICES   
   II.1.4) Short Description: The University of Leeds (UoL) aims to support its strategic objective to deliver streamlined, agile and responsive processes, systems and services by procuring & implementing a Solution that will enable the institution to better understand, scrutinize and challenge the deliverability of research and student number plans, improve tracking and forecasting against strategic ambitions in the areas of research funding and student recruitment, and better inform timely strategic decision making in response to the data.

Section VI: Complementary information

V1.5) Date of dispatch of this notice: 15/11/2017

VI.6) Original notice reference:

   Notice Reference:    2017 - 214401   
   Notice number in OJ S: Not Provided
   Date of dispatch of the original notice: 15/11/2017

Section VII: Changes

VII.1) Information to be changed or added

      VII.1.1) Reason for change: Modification of original information submitted by the contracting authority    
      
      VII.1.2) Text to be corrected in original notice No: 1
                  
         Section Number: II.2.4          
         Lot No: Not provided          
         Place of text to be modified: II.2.4          
         Instead of: The University of Leeds (UoL) aims to support its strategic objective to deliver streamlined, agile and responsive processes, systems and services by procuring & implementing a Solution that will enable the institution to better understand, scrutinize and challenge the deliverability of research and student number plans, improve tracking and forecasting against strategic ambitions in the areas of research funding and student recruitment, and better inform timely strategic decision making in response to the data.          
         Read: The University of Leeds (UoL) aims to support its strategic objective to deliver streamlined, agile and responsive processes, systems and services by procuring & implementing a Solution that will enable the institution to better understand, scrutinize and challenge the deliverability of research and student number plans, improve tracking and forecasting against strategic ambitions in the areas of research funding and student recruitment, and better inform timely strategic decision making in response to the data.
The Planning & Forecasting Solution should be able to support:
-Student number and fee income planning, forecasting and reporting
-Research grant income and recoveries planning, forecasting and reporting
-Income & Expenditure consolidation and financial reporting
-Potential for future extension into resource planning, financial planning and resource allocation.
The above activities are currently manual, inefficient, they lack transparency and are unable to flexibly respond to the challenges of the Higher Education environment.
We expect the Planning & Forecasting Solution to integrate with the existing UoL systems via API’s/web services in order to be able to extract various types of data sets as well as being able to import/export data with external sources (i.e. UCAS, HESA, demographics, etc) via spreadsheets and flat files. It should be able to plan at a lowest level of data providing bottom-up and top-down planning capability, rapid aggregation and drill-down functionality. It should support target setting, scenario planning, flexible modelling and forecasting at different levels. It should also allow in-cycle and real-time changes/impact visibility, workflow management and historical view for audit purposes.
It is expected the Planning & Forecasting Solution will be used by a large number of users across multi-site locations and it should support simultaneous entries with a user-friendly interface. In view of the uncertainty within the HE environment we would expect to see changes in the planning and reporting on student loads and fees, therefore this Solution should provide enough flexibility to deal with new income models over time and offer opportunity for further enhancements.
In that regard the University will be holding a ‘Supplier Event’, to undertake market engagement based on the development of the requirements up to the release of the OJEU Contract Notice. To help the UoL to plan this event, we request organisations wishing to participate in the ‘Supplier Event’ to notify us by e-mailing d.mclaren@leeds.ac.uk for event details. A call to competition will be made by means of a Contract Notice. Participation or non-participation in the Supplier Day will in no way effect the outcome of any future formal procurement process.
                                    
   
VII.2) Other additional information: To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=288182314


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