Leeds Beckett University: Renewal of a Student Attendance Monitoring System

UK-Leeds: System for recording attendance.

Preliminary Questions
   This notice is published by:
   Directive 2014/24/EU

Section I: Contracting authority/entity

I.1) Name and addresses
       Leeds Beckett University
       Portland Building, Portland Way, Leeds, LS1 3HE, United Kingdom
       Tel. +44 1138125475, Email: r.m.moore@leedsbeckett.ac.uk
       Contact: Rob Moore
       Main Address: www.leedsbeckett.ac.uk, Address of the buyer profile: www.leedsbeckett.ac.uk
       NUTS Code: UKE42

I.4) Type of the contracting authority (in the case of a notice published by a contracting authority)
      Body governed by public law

I.5) Main Activity (in the case of a notice published by a contracting authority)
      Education


Section II: Object

II.1) Scope of the procurement
   
   II.1.1) Title: Renewal of a Student Attendance Monitoring System.
      Reference number: RM0407
      
   II.1.2) Main CPV code:
      31711310 - System for recording attendance.
   
   II.1.3) Type of contract: SUPPLIES
   
   II.1.4) Short Description: This award is for a three year renewal of an existing student attendance monitoring system
   
   II.1.6) Information about lots
      This contract is divided into lots: No

   II.1.7) Total value of the procurement (excluding VAT)
      Value: 300,000      
      Currency: GBP


II.2) Description

   II.2.2) Additional CPV codes:
      Not provided

   II.2.3) Place of performance:
      UKE42 Leeds
   
   
   II.2.4) Description of the procurement:
    This notice covers the award of a three year renewal of an existing student attendance monitoring system    
   
   II.2.5) Award criteria
   (Directive 2014/24/EU / Directive 2014/25/EU)
               
   Price - Weighting: 10
         
      
      
   II.2.11) Information about options:
      Options:    No       
   
   II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds:    No

   II.2.14) Additional information:
    Not provided    
      
Section IV: Procedure

IV.1) Description
   
   IV.1.1) Type of procedure: Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below         
   
   IV.1.3) Information about framework agreement
         The procurement involves the establishment of a framework agreement: No    
   
   IV.1.8) Information about the Government Procurement Agreement (GPA)
         The procurement is covered by the Government Procurement Agreement: No
         
IV.2)Administrative Information

   IV.2.1) Previous publication concerning this procedure:
      Notice number in OJ S: Not provided       
   
Section V: Award Of Contract/Concession
      
Award of Contract/Concession No: 1
Contract No: RM0724   Lot Number: Not Provided    Title: Three Year Extension to Student Attendance Monitoring System

V.2) Award of contract/concession
      
      V.2.1) Date of contract award decision: 03/07/2024.
      
      V.2.2) Information about tenders
      The contract has been awarded to a group of economic operators: No .

      V.2.3) Name and address of the contractor/concessionaire, No. 1:
          SEAtS Software, 12235763
       First Floor, 239 Kensington High Street, London, W8 6SN, United Kingdom
       NUTS Code: UKI
   The contractor/concessionaire will be an SME: No    
   
         
      V.2.4) Information on value of the contract/lot/concession:
         Initial estimated total value of the contract: 300,000          
         Total value of the contract/lot/concession 300,000         
         Currency: GBP

      V.2.5) Information about subcontracting:
         The contract is likely to be subcontracted: No          


Section VI: Complementary Information

   VI.3) Additional Information:
      To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=873103958
GO-202474-PRO-26802007 TKR-202474-PRO-26802006   
   VI.4) Procedures for review
   
      VI.4.1) Review Body
          Leeds Beckett University
       Portland Building, Leeds, LS1 3HE, United Kingdom
       Tel. +44 113812000, Email: s.coll@leedsbeckett.ac.uk
   
      V1.4.2) Body responsible for mediation procedures:
         Not Provided .

      VI.4.3) Review procedure
      Not Provided    
      
      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided
   
   VI.5) Date of dispatch of this notice: 04/07/2024


Annex D1 - General Procurement
Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union
Directive 2014/24/EU


2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

   The procurement falls outside the scope of application of the directive: Yes

3. Explanation

   Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union is
   lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive: (500 words maximum)
   The university has piloted a student attendance monitoring system with SEAtS. The evidence of this pilot supports two conclusions. Firstly, the SEAtS solution has proven to be highly successful and the risk to the business of a change to an alternative provider at this point would be high, both in terms of financial cost, resource cost and impact on student experience. Secondly, the direct internal cost of a transition to another provider would make it impossible to offer a truly competitive tender to market.