Skip to main content.

University of Leeds: Institutional e-Portfolio Tool

  University of Leeds has published this notice through Delta eSourcing

Notice Summary
Title: Institutional e-Portfolio Tool
Notice type: Contract Notice
Authority: University of Leeds
Nature of contract: Supplies
Procedure: Open
Short Description: The University of Leeds wishes to Implement an institution wide e-portfolio tool (provisionally for launch ahead of the start of term in September 2020)
Published: 03/03/2020 16:13

View Full Notice

UK-Leeds: Educational software package.
Section I: Contracting Authority
      I.1) Name and addresses
             University of Leeds
             Purchasing Office, 1 - 3 Lifton Villas, Lifton Place, Leeds, LS2 9JZ, United Kingdom
             Tel. +44 1133434855, Email:
             Main Address:, Address of the buyer profile:
             NUTS Code: UKE42
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      Access to the procurement documents is restricted. Further information can be obtained at:
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Institutional e-Portfolio Tool       
      Reference Number: 3768
      II.1.2) Main CPV Code:
      48190000 - Educational software package.

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: The University of Leeds wishes to Implement an institution wide e-portfolio tool (provisionally for launch ahead of the start of term in September 2020)       
      II.1.5) Estimated total value:
      Value excluding VAT: 800,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
II.2) Description
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKE42 Leeds
      II.2.4) Description of procurement: Project definition:The University of Leeds has identified strategic and mandatory needs to support the procurement of an institutional e-portfolio tool as follows: 1.Students on specific degree programmes require an e-portfolio to successfully complete their courses and/or professional accreditation related to their studies (e.g. Degree Apprenticeships, Management or Healthcare Programmes). These e-portfolios also need to be shareable with external stakeholders and available for reporting and auditing purposes. At present locally procured ad hoc solutions are employed by a number of Schools. These systems are not integrated into core University of Leeds systems.
2.All taught students have access to an internally developed programme; Leeds for Life. Designed in 2007, Leeds for Life was designed to support students in their personal and academic development through a number of functions accessed via a web page. Leeds for Life as a brand and concept is high profile and strategically important. Of the current eight functions provided by the Leeds for Life system two are clearly aligned to the operability of an e-portfolio: Personal Tutoring and the Personal Development Timeline. The University of Leeds wishes to explore how other functions can be delivered by e-portfolio solutions.
Vision Statement: Implementation of an institution wide e-portfolio tool (provisionally for launch ahead of the start of term in September 2020) will: •Remove the current utilisation of local supply arrangements •Provide a high-quality user experience, offering students and staff a centrally supported tool with training and ongoing user support •Enable integration into core University systems •Facilitate the assessment of student assignments •Support the delivery of mandatory funding and reporting requirements. •Provide a robust, resilient, cloud-hosted, secure, accessible, compliant system.
Outcomes: An institutional e-portfolio tool must: •Provide functionality to meet the mandatory requirements of degree apprenticeship partners and funding bodies, including recording of hours, reporting, validation of skills and assessments. •Be accessible by University of Leeds students and staff plus external delivery partners. •Integrate with current and future University of Leeds systems (Banner, Blackboard, Module Catalogue, MS Office 365) •Enable students to share and manage their content. •Incorporate the management, delivery and reporting of Personal Tutoring underwritten by the University of Leeds Personal Tutoring Policy. •Ensure students can record their academic and personal development skills and achievements •Provide management information on usage and outputs •Be secure, resilient, managed, accessible and user-friendly.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Description of proposed solution and alignment to University strategy, IT architectural principles and the proposed roadmap/phases / Weighting: 10
            Quality criterion - Name: Responses to User Requirements / Weighting: 40
            Quality criterion - Name: Capacity & Performance / Weighting: 10
            Quality criterion - Name: Non Functional Requirements / Weighting: 10
            Quality criterion - Name: Sustainability / Weighting: 10
            Cost criterion - Name: Whole Life Cost / Weighting: 20
      II.2.6) Estimated value:
      Value excluding VAT: 800,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: Yes       
      Description of renewals: The initial contract term will be 5 years with options to extend for a further 5 years reviewed annually
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       

Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
   III.2) Conditions related to the contract
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: 2019/S 139 - 343438       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 06/04/2020 Time: 12:00
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      IV.2.7) Conditions for opening of tenders:
         Date: 07/04/2020
         Time: 12:00

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
   VI.4) Procedures for review
   VI.4.1) Review body:
             High Court of England and Wales
       Royal Courts of Justice, Strand, London, WC2A 2LL, United Kingdom
       Internet address:
   VI.4.2) Body responsible for mediation procedures:
             University of Leeds
          Woodhouse Lane, Leeds, LS2 9JZ, United Kingdom
          Tel. +44 1133434855, Email:
          Internet address:
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          University of Leeds
       Purchasing Office, 1 - 3 Lifton Villas, Lifton Place, Leeds, LS2 9JZ, United Kingdom
       Tel. +44 1133434855, Email:
       Internet address:
   VI.5) Date Of Dispatch Of This Notice: 03/03/2020

Annex A

View any Notice Addenda

View Award Notice