UK-Leeds: Urban furniture.
UK-Leeds: Urban furniture.
Scope
Description: NEUPC is intending to launch a competitive tendering exercise for a framework for Sustainable Furniture Solutions. The main scope of the framework will cover supply and installation of furniture. Also incorporated into the scope will be additional specialisms such as design, space planning, project management etc. Circular economy considerations, repair, re-use and recycling will be incorporated into the Lots and specifications.
The framework will be available to NEUPC, APUC, CPC, HEPCW, LUPC, NWUPC, SUPC and TUCO members
NEUPC has duly considered the use of Lots in this framework and has provided the details of proposed Lots below. These Lots, and the procurement process, may be suitable for Small to Medium Enterprises (SMEs) and Voluntary, community and social enterprises (VCSEs) to bid for.
Supplier Feedback:
Suppliers are invited to provide voluntary feedback on the Lots (eg names, number of places, and descriptions), proposed Framework type (eg closed/open) and term, for NEUPCs consideration. If a Supplier is interested in providing feedback, they must do so by the 24th July 2025 17:00. Feedback must be submitted via email to s.hogg@neupc.ac.uk.
Please note that NEUPC reserves the right to consider feedback and to alter, amend, or remove Lots and Framework type/term entirely on that basis. The final Lots and Framework type/term will be made clear in the Tender Notice and associated tender documents.
The coverage for each Lot will be broken down into the following regions:
North East
Yorkshire and Humberside
Midlands
East Anglia
London
South East
South West
Wales
North West
Cumbria
Northern Ireland
Scotland
Suppliers are to confirm the regions they can cover.
The intention is to appoint a maximum of 4 Suppliers per region for Lots:
1.Furniture Refurbishment and Repair
2.Furniture Redistribution / Re-Use (including provision/use of e-marketplace)
5.Beds and Mattresses
6.AV/IT Integrated/Secure Furniture
7.Lockers/Secure Storage
8.Lecture Theatre, Auditoria and Arena Seating
9.‘Front of House’ Catering/Café Furniture
10.Indoor Social Space Furniture
11.Outdoor Social Space Furniture
And a maximum of 12 Suppliers per region for Lots:
3.Offices and Office Style Spaces Furniture
4.Residential Furniture (Bedroom, Kitchen, Bathroom)
The opportunity will be published on the NEUPC Procurement Portal (Portal) . To ensure you can easily access the tender documents, we recommend creating an account on the Portal beforehand. You can create an account at: https://neupc.delta-esourcing.com/.
Tender documentation is estimated to be published on 21st August 2025 and no documentation will be available before the publication date.
Suppliers are advised to register and complete the relevant stages on the Central Digital Platform (CDP) if they wish to participate in and bid for this framework.
How to register on the CDP can be found at: https://www.gov.uk/government/publications/procurement-act-2023-short-guides/suppliers-how-to-register-your-organisation-and-first-administrator-on-find-a-tender-in-three-easy-steps-html
Suppliers should be aware that registration(s) could be a prolonged process. Tender submission deadlines cannot be extended to allow for late supplier registrations to the Portal or CDP.
IMPORTANT - Every effort has been made to ensure the accuracy of the information in this notice and is based on the latest information available at this time. However, all information provided in this notice may be subject to change prior to publishing the Tender Notice. Any change(s) will be clearly identified in the Tender Notice.
To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=962417941
Total value (estimated):
GBP 180,000,000 excluding VAT GBP 216,000,000 including VAT
Lots
Lot 1 : Furniture Refurbishment and Repair
Description: This Lot is intended to incorporate as wide as possible secondary service elements in the furniture market i.e. refurbish, refinish, reupholster, repair, reuse, repurpose.
The purpose is to extend the lifespan with proper care and maintenance, and reduce the need / extend the timescale for replacement of furniture.
Suppliers should have a strong base in the region(s) that they are bidding for to be able to respond to opportunities / call-off contracts, offer an economically viable and sustainable service, that demonstrates / maximises circular economy benefits
Value (estimated):
GBP 3,500,000 excluding VAT GBP 4,200,000 including VAT Contract dates (estimated)
14/02/2026 to 28/02/2030
CPV Classifications:
39157000 - Parts of furniture. 50850000 - Repair and maintenance services of furniture.
Contract can be extended:
No
Extension Date:
Delivery regions:
UK UNITED KINGDOM
Award criteria:
Quality criterion - Name: Price / Weighting:
Quality criterion - Name: Quality/Technical / Weighting:
Quality criterion - Name: Responsible Procurement and Social Value / Weighting:
Lot 2 : Furniture Redistribution / Re-Use (including provision/use of e-marketplace)
Description: This Lot is intended to incorporate as wide as possible service elements in the secondary furniture market i.e. offer ‘take-back’ of surplus product from Members and release the furniture to be available, potentially, but not limited to, the following methods:
a.Offered to charities within the UK
b.Offered to other public bodies within the UK
c.Offered to organisations in less-developed nations through a ‘repatriation scheme’
d.Broken down and recycled as a last resort
The purpose is to avoid landfill at disposal, and maximise re-use or recycling. . It is expected that the service will be self-funding through the buying and selling of goods.
Suppliers should have a strong base in the region(s) that they are bidding for to be able to respond to opportunities / call-off contracts, offer an economically viable and sustainable service, that demonstrates / maximises circular economy benefits
Value (estimated):
GBP 500,000 excluding VAT GBP 600,000 including VAT Contract dates (estimated)
14/02/2026 to 28/02/2030
CPV Classifications:
39100000 - Furniture. 45453100 - Refurbishment work. 50850000 - Repair and maintenance services of furniture.
Contract can be extended:
No
Extension Date:
Delivery regions:
UK UNITED KINGDOM
Award criteria:
Quality criterion - Name: Price / Weighting:
Quality criterion - Name: Quality/Technical / Weighting:
Quality criterion - Name: Responsible Procurement and Social Value / Weighting:
Lot 3 : Offices and Office Style Spaces Furniture and Associated Services
Description: Supply and installation of furniture suitable for offices and office style spaces, including but not limited to desks, chairs, pedestal storage, reception sofas etc
Associated services include but are not limited to Equality Act / ergonomic product and workplace assessments, product design, space planning, drawings, project management, and after-sales support circular economy considerations e.g. re-use and recycling etc
Value (estimated):
GBP 150,000,000 excluding VAT GBP 180,000,000 including VAT Contract dates (estimated)
14/02/2026 to 28/02/2030
CPV Classifications:
39130000 - Office furniture. 39151300 - Modular furniture. 39153000 - Conference-room furniture. 39155000 - Library furniture. 39156000 - Lounge and reception-area furniture. 79934000 - Furniture design services.
Contract can be extended:
No
Extension Date:
Delivery regions:
UK UNITED KINGDOM
Award criteria:
Quality criterion - Name: Price / Weighting:
Quality criterion - Name: Quality/Technical / Weighting:
Quality criterion - Name: Responsible Procurement and Social Value / Weighting:
Lot 4 : Student Accommodation / Residential Furniture (Bedroom, Kitchen, Bathroom)
Description: Supply and installation of furniture suitable for student accommodation, including but not limited to beds, wardrobes, drawers, kitchen units, vanity units etc
Associated services include but are not limited to Equality Act / ergonomic product and workplace assessments, product design, space planning, drawings, project management, and after-sales support circular economy considerations e.g. re-use and recycling etc
Value (estimated):
GBP 9,000,000 excluding VAT GBP 10,800,000 including VAT Contract dates (estimated)
14/02/2026 to 28/02/2030
CPV Classifications:
39141000 - Kitchen furniture and equipment. 39143100 - Bedroom furniture. 39143120 - Bedroom furniture, other than beds and bedding. 39144000 - Bathroom furniture. 79934000 - Furniture design services.
Contract can be extended:
No
Extension Date:
Delivery regions:
UK UNITED KINGDOM
Award criteria:
Quality criterion - Name: Price / Weighting:
Quality criterion - Name: Quality/Technical / Weighting:
Quality criterion - Name: Responsible Procurement and Social Value / Weighting:
Lot 5 : Beds and Mattresses
Description: Supply and installation of beds and/or mattresses
Associated services include but are not limited to Equality Act / ergonomic product and workplace assessments, product design, after-sales support, and circular economy considerations e.g. recycling etc
Value (estimated):
GBP 5,000,000 excluding VAT GBP 6,000,000 including VAT Contract dates (estimated)
14/02/2026 to 28/02/2030
CPV Classifications:
39143110 - Beds and bedding and specialist soft furnishings. 39143112 - Mattresses.
Contract can be extended:
No
Extension Date:
Delivery regions:
UK UNITED KINGDOM
Award criteria:
Quality criterion - Name: Price / Weighting:
Quality criterion - Name: Quality/Technical / Weighting:
Quality criterion - Name: Responsible Procurement and Social Value / Weighting:
Lot 6 : AV/IT Integrated/Secure Furniture
Description: Supply and installation of furniture suitable for IT and/or AV equipment, with secure housings/fixings where required, including but not limited to desks, pedestal storage, lecturn etc
Associated services include but are not limited to Equality Act / ergonomic product and workplace assessments, product design, space planning, drawings, project management, and after-sales support circular economy considerations e.g. re-use and recycling etc
Value (estimated):
GBP 4,000,000 excluding VAT GBP 4,800,000 including VAT Contract dates (estimated)
14/02/2026 to 28/02/2030
CPV Classifications:
39134000 - Computer furniture. 79934000 - Furniture design services.
Contract can be extended:
No
Extension Date:
Delivery regions:
UK UNITED KINGDOM
Award criteria:
Quality criterion - Name: Price / Weighting:
Quality criterion - Name: Quality/Technical / Weighting:
Quality criterion - Name: Responsible Procurement and Social Value / Weighting:
Lot 7 : Lockers/Secure Storage
Description: Supply, installation and maintenance of lockers/secure storage suitable for a variety of environments and uses, including but not limited to personal storage for hot-desking offices, mailboxes in student accommodation, clothes lockers in gyms/sports centres etc
Associated services include but are not limited to product design, space planning, drawings, project management, and after-sales support circular economy considerations e.g. re-use and recycling etc
Value (estimated):
GBP 500,000 excluding VAT GBP 600,000 including VAT Contract dates (estimated)
14/02/2026 to 28/02/2030
CPV Classifications:
44421720 - Lockers.
Contract can be extended:
No
Extension Date:
Delivery regions:
UK UNITED KINGDOM
Award criteria:
Quality criterion - Name: Price / Weighting:
Quality criterion - Name: Quality/Technical / Weighting:
Quality criterion - Name: Responsible Procurement and Social Value / Weighting:
Lot 8 : Lecture Theatre, Auditoria and Arena Seating
Description: Supply, installation and maintenance of seating for a variety of spaces, including but not limited to lecture theatres, auditoria, arenas etc
Associated services include but are not limited to Equality Act / ergonomic product and workplace assessments, product design, space planning, drawings, project management, and after-sales support circular economy considerations e.g. re-use and recycling etc
Value (estimated):
GBP 5,000,000 excluding VAT GBP 6,000,000 including VAT Contract dates (estimated)
14/02/2026 to 28/02/2030
CPV Classifications:
39111200 - Theatre seats. 50850000 - Repair and maintenance services of furniture. 79934000 - Furniture design services.
Contract can be extended:
No
Extension Date:
Delivery regions:
UK UNITED KINGDOM
Award criteria:
Quality criterion - Name: Price / Weighting:
Quality criterion - Name: Quality/Technical / Weighting:
Quality criterion - Name: Responsible Procurement and Social Value / Weighting:
Lot 9 : ‘Front of House’ Catering/Café Furniture
Description: Supply and installation of furniture suitable for cafe/restaurant style spaces, including but not limited to tables, chairs, sofas etc
The supplier would be expected to be able to offer a range of furniture styles/themes to complement the cafe/restaurant design, and the furniture would be expected to differ from the office Lot, being more similar to domestic style furniture to encourage the customer to linger, but still suitable for a commercial/high-throughflow environment.
Associated services include but are not limited to product design, space planning, drawings, project management, and after-sales support circular economy considerations e.g. re-use and recycling etc
Value (estimated):
GBP 1,000,000 excluding VAT GBP 1,200,000 including VAT Contract dates (estimated)
14/02/2026 to 28/02/2030
CPV Classifications:
39143200 - Dining-room furniture. 39315000 - Restaurant equipment. 79934000 - Furniture design services.
Contract can be extended:
No
Extension Date:
Delivery regions:
UK UNITED KINGDOM
Award criteria:
Quality criterion - Name: Price / Weighting:
Quality criterion - Name: Quality/Technical / Weighting:
Quality criterion - Name: Responsible Procurement and Social Value / Weighting:
Lot 10 : Indoor Social Space Furniture
Description: Supply and installation of furniture suitable for student accommodation, hybrid use, break-out spaces etc, including but not limited to tables, chairs, sofas etc
The supplier would be expected to be able to offer a range of furniture styles/themes to complement the interior design, and the furniture would be expected to differ from the office Lot, being more similar to domestic style furniture to be more comfortable as likely to be seated for a longer time, but still suitable for a commercial/high-throughflow environment.
Associated services include but are not limited to Equality Act / ergonomic product and workplace assessments, product design, space planning, drawings, project management, and after-sales support circular economy considerations e.g. re-use and recycling etc
Value (estimated):
GBP 1,000,000 excluding VAT GBP 1,200,000 including VAT Contract dates (estimated)
14/02/2026 to 28/02/2030
CPV Classifications:
39140000 - Domestic furniture. 39143200 - Dining-room furniture. 39143300 - Living-room furniture. 79934000 - Furniture design services.
Contract can be extended:
No
Extension Date:
Delivery regions:
UK UNITED KINGDOM
Award criteria:
Quality criterion - Name: Price / Weighting:
Quality criterion - Name: Quality/Technical / Weighting:
Quality criterion - Name: Responsible Procurement and Social Value / Weighting:
Lot 11 : Outdoor Social Space Furniture
Description: Supply and installation of 'social' furniture suitable for outdoor spaces on campus, including but not limited to weather resistant fixed and/or moveable tables, chairs, canopies/umbrellas etc
Associated services include but are not limited to product design, space planning, drawings, project management, and after-sales support circular economy considerations e.g. re-use and recycling etc
Value (estimated):
GBP 500,000 excluding VAT GBP 600,000 including VAT Contract dates (estimated)
14/02/2026 to 28/02/2030
CPV Classifications:
34928400 - Urban furniture. 39142000 - Garden furniture. 45233293 - Installation of street furniture. 50850000 - Repair and maintenance services of furniture. 79934000 - Furniture design services.
Contract can be extended:
No
Extension Date:
Delivery regions:
UK UNITED KINGDOM
Award criteria:
Quality criterion - Name: Price / Weighting:
Quality criterion - Name: Quality/Technical / Weighting:
Quality criterion - Name: Responsible Procurement and Social Value / Weighting:
Submission
Publication date of tender notice (estimated): 21/08/2025 Enquiry deadline: 26/08/2025 Time: 23:59Deadline for requests to participate: 01/09/2025 Time: 23:59
Submission address and any special instructions: https://neupc.delta-esourcing.com/
An electronic auction will be used: No
Languages that may be used for submission: English, Award decision date (estimated): 11/02/2026
Procedure
Procedure type: Competitive flexible procedure
Contracting authority
NEUPC Ltd, PVTM-8818-LTHQ
NEUPC Ltd, Phoenix House, 3 South Parade, Leeds, LS1 5QX, United Kingdom
Tel. +44 1134871754, Email: s.hogg@neupc.ac.uk
Contact: Steven Hogg
Address of the buyer profile: https://www.neupc.ac.uk/
Organisation type: REGIONAL_AUTHORITY
Devolved regulations that apply: None