UK-Leeds: Relocation services.
Section I: Contracting Authority
I.1) Name and addresses
NEUPC Ltd
Phoenix House, 3 South Parade, Leeds, LS1 5QX, United Kingdom
Tel. +44 1134871754, Email: s.hogg@neupc.ac.uk
Contact: Steven Hogg
Main Address: https://neupc.ac.uk/, Address of the buyer profile: https://www.neupc.ac.uk/join/members/who-are-our-members
NUTS Code: UK
I.2) Joint procurement
The contract involves joint procurement: Yes.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: Yes.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://neupc.delta-esourcing.com/
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent electronically via https://neupc.delta-esourcing.com/ to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Removals and Relocations Services
Reference Number: FFE2009 NE
II.1.2) Main CPV Code:
98392000 - Relocation services.

II.1.3) Type of contract: SERVICES
II.1.4) Short description: Suppliers are required to provide a professional commercial removal and relocation service using fit for purpose vehicles, storage facilities and appropriately qualified/experienced staff
Requirements may vary in size, frequency and range, anything from:

Known, small scale jobs, indicative of lower value/risk project work undertaken by one man and a van service (eg up to Luton van size of vehicle) for example and without limitation:
•uncomplicated, un-forecasted removal of effects required within limited timescales
•portering sevices/ packing
•minor office moves
to
Complex campus relocation project requiring complete move planning & management service for capital and high risk/value projects. The services to be provided may comprise of all or any of the following but not be limited to:
•Defining Client Requirements
•Space Planning / Control Procedures
•Move Planning and Preparation
•Secure Warehouse/ Storage Solution
•Customs Clearance Document Advice/Preparation and Management
•Post Move Contract Management / Aftercare
or
Retrieval of a fine art or library collection from storage and its relocation to the site for the purpose of exhibiting, comprising of all or any of the following:
•Defining Client Requirements
•Transportation of effects by road, sea or air
•Specialised Vehicles
•Case Making and Packing services
•Secure Warehouse/ Storage Solution
•Other services: Insurance Cover, Fully comprehensive Transit Insurance, Documentation, Picture Hanging Services
•Customs Clearance Document Advice/Preparation and Management
•Post Move Contract Management / Aftercare
II.1.5) Estimated total value:
Value excluding VAT: 11,000,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: Yes
Tenders may be submitted for: All lots
Maximum number of lots that may be awarded to one tenderer: Not provided
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1

II.2.1) Title: General (Low Value Items / Lower Risk) Commercial Removals and Relocations
Lot No: 1
II.2.2) Additional CPV codes:
98392000 - Relocation services.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: Known, small scale jobs, of items that are generally lower individual value or require a lower level of specialist handling eg office furniture, filing etc. Appropriateness to be determined by the agreement user
May include packing and unpacking services, and off-site storage

Requirements will include, but not be limited to:
•the complete removal of all effects from and to, one or more locations
•the part relocation of effects
•the repositioning of effects within one or more rooms and buildings
•to collect goods from an Institution Store, deliver to one or more locations
•advice on the packing of effects
•the packing of effects prior to removal, in particular for specialist (high value items / higher risk) removals, and international moves
•the supply of staff
•the supply of packing crates, containers or cartons
•the collection and retrieval of effects
•the secure storage of effects
•removal and safe disposal of protective materials from the site

Effects may include but will not be limited to:
•Documents
•Office equipment and furniture

The Supplier should be able to collect and transport any size, weight or quantity of effects packed in a variety of styles including but not limited to:
•crates/cartons
•pallets
•irregularly shaped items requiring bespoke protection/packaging

A reliable and efficient service delivery is crucial to the smooth running of the Members services across several departments.
 
Requirements may vary in size, frequency and range

A separate bid must be submitted for each Lot
To respond to this opportunity, please go to:
https://neupc.delta-esourcing.com/respond/Y65QE3VV45
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 4,000,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: The framework is expected to be renewed in 2029, appropriate notices and invitation to tender will be issued when necessary

II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project: Call offs may involve the use of EU or research grant funding
II.2.14) Additional information: The Procurement will be conducted via the Delta e-sourcing portal on the notice link. Under
no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting
documentation.
II.2) Description Lot No. 2

II.2.1) Title: Specialist (High Value Items / Higher Risk) Commercial Removals and Relocations
Lot No: 2
II.2.2) Additional CPV codes:
98392000 - Relocation services.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: Larger scale complex jobs, of items that are generally higher individual value or require a higher level of specialist handling eg IT Equipment, Laboratory Equipment, Engineering/Workshop Equipment, Art Museum and High Value Artefacts, Library Collections etc. May include packing and unpacking services, and off-site storage. Appropriateness to be determined by the agreement user
Suppliers to confirm the specialisms they can satisfy


Requirements will include, but not be limited to:
•the complete removal of all effects from and to, one or more locations
•the part relocation of effects
•the repositioning of effects within one or more rooms and buildings
•to collect goods from an Institution Store, deliver to one or more locations
•advice on the packing of effects
•the packing of effects prior to removal, in particular for specialist (high value items / higher risk) removals, and international moves
•the supply of staff
•the supply of packing crates, containers or cartons
•the collection and retrieval of effects
•the secure storage of effects
•removal and safe disposal of protective materials from the site

Effects may include but will not be limited to:
•Computing and IT equipment
•Workshop equipment
•Library Equipment and/or books and/or collections
•Arts and artefacts, eg:
Paintings, drawings, mosaics,
Artworks of printmaking and calligraphy,
fine-art photography,
sculptures
artefacts
jewellery, etc.

The Supplier should be able to collect and transport any size, weight or quantity of effects packed in a variety of styles including but not limited to:
•crates/cartons
•pallets
•irregularly shaped items requiring bespoke protection/packaging

A reliable and efficient service delivery is crucial to the smooth running of the Members services across several departments.

Requirements may vary in size, frequency and range

A separate bid must be submitted for each Lot
To respond to this opportunity, please go to:
https://neupc.delta-esourcing.com/respond/647H4Y6A24
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 4,000,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: The framework is expected to be renewed in 2029, appropriate notices and invitation to tender will be issued when necessary

II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project: Call offs may involve the use of EU or research grant funding
II.2.14) Additional information: The Procurement will be conducted via the Delta e-sourcing portal on the notice link. Under
no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting
documentation.
II.2) Description Lot No. 3

II.2.1) Title: Container/Crate Hire and/or Purchase, and Packaging Products
Lot No: 3
II.2.2) Additional CPV codes:
44619300 - Crates.
44617000 - Boxes.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: Members may require the supply of packing/storage containers/crates on a hire basis, or to purchase. And other packaging products to purchase. A general purpose crate with lid are by far the most common crate used, however a comprehensive range of containers should be available

A separate bid must be submitted for each Lot
To respond to this opportunity, please go to:
https://neupc.delta-esourcing.com/respond/5H545Q8S39
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 500,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: The framework is expected to be renewed in 2029, appropriate notices and invitation to tender will be issued when necessary

II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project: Call offs may involve the use of EU or research grant funding
II.2.14) Additional information: The Procurement will be conducted via the Delta e-sourcing portal on the notice link. Under
no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting
documentation.
II.2) Description Lot No. 4

II.2.1) Title: Domestic Style Removals and Relocations
Lot No: 4
II.2.2) Additional CPV codes:
98392000 - Relocation services.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: eg employee relocation (within UK), porter style assistance for students moving into university accommodation

A separate bid must be submitted for each Lot
To respond to this opportunity, please go to:
https://neupc.delta-esourcing.com/respond/R57ZU9SHR9
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 500,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: The framework is expected to be renewed in 2029, appropriate notices and invitation to tender will be issued when necessary

II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project: Call offs may involve the use of EU or research grant funding
II.2.14) Additional information: The Procurement will be conducted via the Delta e-sourcing portal on the notice link. Under
no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting
documentation.
II.2) Description Lot No. 5

II.2.1) Title: International Moves
Lot No: 5
II.2.2) Additional CPV codes:
98392000 - Relocation services.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: Complex relocation project requiring complete move planning & management service for capital and high risk/value projects. The services to be provided may comprise of all or any of the following but not be limited to:
•Defining Client Requirements
•Space Planning / Control Procedures
•Move Planning and Preparation
•Secure Warehouse/ Storage Solution
•Customs Clearance Document Advice/Preparation and Management
•Post Move Contract Management / Aftercare

Not employee relocation

Requirements will include, but not be limited to:
•the complete removal of all effects from and to, one or more locations
•the part relocation of effects
•the repositioning of effects within one or more rooms and buildings
•to collect goods from an Institution Store, deliver to one or more locations
•advice on the packing of effects
•the packing of effects prior to removal, in particular for specialist (high value items / higher risk) removals, and international moves
•the supply of staff
•the supply of packing crates, containers or cartons
•the collection and retrieval of effects
•the secure storage of effects
•removal and safe disposal of protective materials from the site

Effects may include but will not be limited to:
•Documents
•Office equipment and furniture
•Computing and IT equipment
•Workshop equipment
•Library Equipment and/or books and/or collections
•Arts and artefacts, eg:
Paintings, drawings, mosaics,
Artworks of printmaking and calligraphy,
fine-art photography,
sculptures
artefacts
jewellery, etc.
The Supplier should be able to collect and transport any size, weight or quantity of effects packed in a variety of styles including but not limited to:
•crates/cartons
•pallets
•irregularly shaped items requiring bespoke protection/packaging

A reliable and efficient service delivery is crucial to the smooth running of the Members services across several departments.

Requirements may vary in size, frequency and range

A separate bid must be submitted for each Lot
To respond to this opportunity, please go to:
https://neupc.delta-esourcing.com/respond/8XFK2U7Z2H
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 2,000,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: The framework is expected to be renewed in 2029, appropriate notices and invitation to tender will be issued when necessary

II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project: Call offs may involve the use of EU or research grant funding
II.2.14) Additional information: The Procurement will be conducted via the Delta e-sourcing portal on the notice link. Under
no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting
documentation.


Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Bidders will be required to provide confirmation of the the regions to cover , and satisfactory evidence of the resources to satisfy (regional offices/locations, number of admin and service/operational staff in each location, other resources tools and equipment etc, and membership of appropriate trade bodies relevant to the services offered.

For Lot 2, in relation to art museum and high value artefacts, in order for Members to be able use Suppliers to transport objects from museums’ collection, transport contractors must be approved for the Government Indemnity Scheme (https://www.artscouncil.org.uk/supporting-arts-museums-and-libraries/supporting-collections-and-cultural-property/government-indemnity-scheme)
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
See ITT and terms & conditions
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
IV.1) Description OPEN
IV.1.1) Type of procedure: Open

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:
Not Provided
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: 2024/S 000 - 025290
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 06/01/2025 Time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 4

IV.2.7) Conditions for opening of tenders:
Date: 06/01/2025
Time: 12:30


Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted Yes
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of Suppliers will be based solely on the criteria set out for the procurement in the ITT.
Please see the ITT document Section 1.6 for any possible variances to the number of
Suppliers to be appointed to this Framework
All agreements resulting from this ITT shall be available to and apply to:
(i)all current Participating Consortia and Members who are "contracting authorities" (as
defined in The Public Contracts Regulations 2015).
(ii)all current Participating Consortia and Members who currently, and may in the future, fall
outside of the legal definition of "contracting authorities" or "bodies governed by public law" for the purposes of The Public Contracts Regulations (PCR) 2015.
This agreement will be open to Members and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Relocation-services./Y65QE3VV45

To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/Y65QE3VV45
VI.4) Procedures for review
VI.4.1) Review body:
NEUPC Ltd
Phoenix House, 3 South Parade, Leeds, LS1 5QX, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
NEUPC Ltd
Phoenix House, 3 South Parade, Leeds, LS1 5QX, United Kingdom
Email: s.hogg@neupc.ac.uk
VI.5) Date Of Dispatch Of This Notice: 27/11/2024

Annex A



IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
1: Contracting Authority
APUC Ltd
Unit 27, Stirling Business Centre, Wellgreen, Stirling, FK8 2DZ, United Kingdom
Email: enquiries@apuc-scot.ac.uk
Main Address: https://www.apuc-scot.ac.uk, Address of the buyer profile: https://www.apuc-scot.ac.uk/#!/members
NUTS Code: UK

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
2: Contracting Authority
Higher Education Purchasing Consortium Wales
8th Floor, 30-36 Newport Road, Cardiff, CF24 0DE, United Kingdom
Email: hepcw@wales.ac.uk
Main Address: https://www.hepcw.ac.uk/, Address of the buyer profile: https://www.hepcw.ac.uk/members/
NUTS Code: UK

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
3: Contracting Authority
London Universities Purchasing Consortium Ltd
Shropshire House, 179 Tottenham Court Road, London, W1T 7NZ, United Kingdom
Email: enquiries@lupc.ac.uk
Main Address: https://www.lupc.ac.uk, Address of the buyer profile: https://www.lupc.ac.uk/members/our-members/
NUTS Code: UK

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
4: Contracting Authority
NWUPC Ltd
Salford Innovation Forum- Room 210, 51 Frederick Road, Salford, M6 6FP, United Kingdom
Email: admin@nwupc.ac.uk
Main Address: https://www.nwupc.ac.uk/, Address of the buyer profile: https://www.nwupc.ac.uk/members/
NUTS Code: UK

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
5: Contracting Authority
Southern Universities Purchasing Consortium
Reading Enterprise Centre, The University of Reading, Earley Gate, Whiteknights Road, Reading, RG6 6BU, United Kingdom
Email: supc@sums.ac.uk
Main Address: https://www.supc.ac.uk/, Address of the buyer profile: https://www.supc.ac.uk/our-members/
NUTS Code: UK