UK-Leeds: Audio-visual equipment.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
NEUPC Ltd
NEUPC Ltd, Phoenix House, 3 South Parade, Leeds, LS1 5QX, United Kingdom
Tel. +44 1134871750, Email: a.walsh@neupc.ac.uk
Contact: Andy Walsh
Main Address: https://neupc.ac.uk/
NUTS Code: UK

I.2) Joint procurement:
The contract involves joint procurement: Yes
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: Yes

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:
Education

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: Audio Visual: System Design/Consultancy, Supplies, Installation and Maintenance
Reference number: AVI2007 NE

II.1.2) Main CPV code:
32321200 - Audio-visual equipment.


II.1.3) Type of contract: SUPPLIES

II.1.4) Short description: This award notice is in connection with a framework agreement for the provision of Audio Visual: System Design/Consultancy, Supplies, Installation and Maintenance for use by current and future NEUPC, SUPC, LUPC, and HEPCW consortia members. This agreement will be open to consortia members regardless of whether or not they are to be defined as contracting authorities for the purpose of The Public Contracts Regulations 2015.

II.1.6) Information about lots
This contract is divided into lots: Yes

II.1.7) Total value of the procurement (excluding VAT)
Value: 450,000,000

Currency:GBP

II.2) Description (lot no. 1)


II.2.1) Title:Design, Supply, Installation and Maintenance of Audio Visual Systems : Regional Coverage (up to 5 of the regional areas)
Lot No:1

II.2.2) Additional CPV code(s):
32321200 - Audio-visual equipment.
50340000 - Repair and maintenance services of audio-visual and optical equipment.
32321300 - Audio-visual materials.


II.2.3) Place of performance
Nuts code:
UK - UNITED KINGDOM

Main site or place of performance:
UNITED KINGDOM


II.2.4) Description of the procurement: The Scope is for any one or combination of the Design, Supply, Installation and Maintenance of Audio Visual Systems.

Goods, including but not limited to:
a)Amplifiers
b)Assistive Listening
c)Audio Distribution, Processing, switching, and scaling
d)AV Cabinetry
e)AV Lecterns
f)AV Mounting bracketry
g)AV Software
h)Cables/Connectors/ consumables
i)Collaborative meeting and learning
j)Control Products
k)Digital Signage
l)Induction loop
m)Installation cabling
n)Interactive Presentation
o)Large size Video Display
p)Lecture Capture
q)Lighting Systems
r)Loudspeakers
s)Microphones
t)Mixers & Consoles
u)PA / VA Systems
v)*PC's desktop
w)*PC's laptop / notebook
x)*PC's surface
y)*PC's tablet
z)Projection screens - electronic
aa)Projection screens - manual
bb)Projector lamps
cc)Projectors/Projection Products
dd)Racks, Rack mounts & Brackets
ee)Recording and editing equipment
ff)Video Distribution, Processing, switching, and scaling
gg)Visualisers
hh)Wall/surface mount input plates (e.g. 1gang HDMI input)
*note: items v) to y) inclusive, when bought as a standalone product, should be sourced from the LUPC awarded NDNA framework

Services, including but not limited to:
a)Project Management
b)Account management
c)Systems Design
d)Systems Integration
e)Off-site rack build and system test
f)System programming
g)Carriage to site
h)Installation services
i)Snagging and hand over
j)Training
k)Warranty support
l)Planned preventative maintenance
m)Reactive maintenance
n)Benchmarking and continual improvement

For any between 1 and 5 of the 7 regional areas:
North East
Yorkshire and Humberside
Midlands
Wales
South West
South East
London

II.2.5) Award criteria:
Quality criterion - Name: Innovation in Design / Weighting: 15
Quality criterion - Name: Project Management / Weighting: 15
Quality criterion - Name: Engineering Quality / Weighting: 10
Quality criterion - Name: Installation Services and Project Completion / Weighting: 15
Quality criterion - Name: Account Management / Post-Sales Support / Weighting: 10
Quality criterion - Name: Sustainability / Weighting: 10

Cost criterion - Name: Price / Weighting: 25


II.2.11) Information about options
Options: Yes
Description of these options:Option to extend for one period of 12 months Total framework duration 48 months maximum.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Reference to project(s) and/or programme(s): Call offs may involve the use of EU or Research grant funding including but not limited to ERDF or ESIF funding.

II.2.14) Additional information: Not Provided

II.2) Description (lot no. 2)


II.2.1) Title:Design, Supply, Installation and Maintenance of Audio Visual Systems : National Coverage (all regional areas)
Lot No:2

II.2.2) Additional CPV code(s):
32321200 - Audio-visual equipment.
50340000 - Repair and maintenance services of audio-visual and optical equipment.
32321300 - Audio-visual materials.


II.2.3) Place of performance
Nuts code:
UK - UNITED KINGDOM

Main site or place of performance:
UNITED KINGDOM


II.2.4) Description of the procurement: The Scope is for any one or combination of the Design, Supply, Installation and Maintenance of Audio Visual Systems.

Goods, including but not limited to:
a)Amplifiers
b)Assistive Listening
c)Audio Distribution, Processing, switching, and scaling
d)AV Cabinetry
e)AV Lecterns
f)AV Mounting bracketry
g)AV Software
h)Cables/Connectors/ consumables
i)Collaborative meeting and learning
j)Control Products
k)Digital Signage
l)Induction loop
m)Installation cabling
n)Interactive Presentation
o)Large size Video Display
p)Lecture Capture
q)Lighting Systems
r)Loudspeakers
s)Microphones
t)Mixers & Consoles
u)PA / VA Systems
v)*PC's desktop
w)*PC's laptop / notebook
x)*PC's surface
y)*PC's tablet
z)Projection screens - electronic
aa)Projection screens - manual
bb)Projector lamps
cc)Projectors/Projection Products
dd)Racks, Rack mounts & Brackets
ee)Recording and editing equipment
ff)Video Distribution, Processing, switching, and scaling
gg)Visualisers
hh)Wall/surface mount input plates (e.g. 1gang HDMI input)
*note: items v) to y) inclusive, when bought as a standalone product, should be sourced from the LUPC awarded NDNA framework

Services, including but not limited to:
a)Project Management
b)Account management
c)Systems Design
d)Systems Integration
e)Off-site rack build and system test
f)System programming
g)Carriage to site
h)Installation services
i)Snagging and hand over
j)Training
k)Warranty support
l)Planned preventative maintenance
m)Reactive maintenance
n)Benchmarking and continual improvement

For all of the 7 regional areas:
North East
Yorkshire and Humberside
Midlands
Wales
South West
South East
London

II.2.5) Award criteria:
Quality criterion - Name: Innovation in Design / Weighting: 15
Quality criterion - Name: Project Management / Weighting: 15
Quality criterion - Name: Engineering Quality / Weighting: 10
Quality criterion - Name: Installation Services and Project Completion / Weighting: 15
Quality criterion - Name: Account Management / Post-Sales Support / Weighting: 10
Quality criterion - Name: Sustainability / Weighting: 10

Cost criterion - Name: Price / Weighting: 25


II.2.11) Information about options
Options: Yes
Description of these options:Option to extend for one period of 12 months. Maximum framework duration 48 months.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Reference to project(s) and/or programme(s): Call offs may involve the use of EU or Research grant funding including but not limited to ERDF or ESIF funding.

II.2.14) Additional information: Not Provided

II.2) Description (lot no. 3)


II.2.1) Title:Consultancy
Lot No:3

II.2.2) Additional CPV code(s):
32321200 - Audio-visual equipment.
72110000 - Hardware selection consultancy services.
72220000 - Systems and technical consultancy services.


II.2.3) Place of performance
Nuts code:
UK - UNITED KINGDOM

Main site or place of performance:
UNITED KINGDOM


II.2.4) Description of the procurement: The Scope is for independent Consultancy Services for Audio Visual Systems, including but not limited to:
a)Systems scoping / design
b)Process, procedural, and practices design
c)Project management
d)Benchmarking and continual improvement

For all of the 7 regional areas:
North East
Yorkshire and Humberside
Midlands
Wales
South West
South East
London

II.2.5) Award criteria:
Quality criterion - Name: Innovation in Design / Weighting: 15
Quality criterion - Name: Project Management / Weighting: 15
Quality criterion - Name: Account Management / Post-Sales Support / Weighting: 10
Quality criterion - Name: Sustainability / Weighting: 10

Cost criterion - Name: Price / Weighting: 50


II.2.11) Information about options
Options: Yes
Description of these options:Option to extend the framework for one period of 12 months. Maximum framework duration 48 months.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Reference to project(s) and/or programme(s): Call offs may involve the use of EU or Research grant funding including but not limited to ERDF or ESIF funding.

II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Open


IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: Yes


IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2024/S 000-009022



IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: AVI2007 NE
Lot Number: 1
Title: Design, Supply, Installation and Maintenance of Audio Visual Systems : Regional Coverage (up to 5 of the regional areas)

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 01/10/2024

V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 10 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 10

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: Yes

Contractor (No.1)
AURA FUTURES LIMITED, 12282373
40 Clifton Street, London, EC2A 4DX, United Kingdom
NUTS Code: UK
The contractor is an SME: Yes

Contractor (No.2)
AV2000 LIMITED, 3695593
14 Beech Hill, Otley, LS21 3AX, United Kingdom
NUTS Code: UK
The contractor is an SME: Yes

Contractor (No.3)
INSIGHT VISUAL SYSTEMS LIMITED, 2617208
Suite 501, The Nexus Building, Broadway, Letchworth Garden City, SG6 9BL, United Kingdom
NUTS Code: UK
The contractor is an SME: Yes

Contractor (No.4)
JULIAN ROCHE ASSOCIATES LIMITED, 1120850
t/a Roche Audio Visual, Ainleys Industrial Estate, Elland, HX5 9JP, United Kingdom
NUTS Code: UK
The contractor is an SME: Yes

Contractor (No.5)
PACIFIC COMPUTERS LIMITED, 3264034
Mariana House, 300 Cedarwood Cedarwood, Crockford Lane, Chineham Business Park, Chineham, RG24 8WD, United Kingdom
NUTS Code: UK
The contractor is an SME: Yes

Contractor (No.6)
SNELLING BUSINESS SYSTEMS LIMITED, 5117092
Laundry Lane, Blofield Heath, Norwich, NR13 4SQ, United Kingdom
NUTS Code: UK
The contractor is an SME: Yes

Contractor (No.7)
STRIVE AV LIMITED, 4102256
C/O Rpgcc, 40 Gracechurch Street, London, EC3V 0BT, United Kingdom
NUTS Code: UK
The contractor is an SME: Yes

Contractor (No.8)
UNIVERSAL A.V. SERVICES LIMITED, 2496514
Horizon House, Longcroft, Keighley, BD21 5AL, United Kingdom
NUTS Code: UK
The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 80,000,000
Total value of the contract/lot: 80,000,000
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: Yes
Value or proportion likely to be subcontracted to third parties:


Short description of the part of the contract to be subcontracted:
Installation and engineering services

Award Of Contract (No.2)

Contract No: AVI2007NE
Lot Number: 2
Title: Design, Supply, Installation and Maintenance of Audio Visual Systems : National Coverage (all 7 regional areas)

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 01/10/2024

V.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 3 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 9

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: Yes

Contractor (No.1)
CINOS LIMITED, 6414023
Unit 4.9, Hitech, Frimley 4 Business Park, Frimley, Camberley, GU16 7SG, United Kingdom
NUTS Code: UK
The contractor is an SME: Yes

Contractor (No.2)
GVAV LIMITED, 4141235
676 River Gardens, North Feltham Trading Estate, London, TW14 0RB, United Kingdom
NUTS Code: UK
The contractor is an SME: No

Contractor (No.3)
INFORMATION AND DATA NETWORKS SUPPLIES LIMITED, 2248449
1b Springfield Court, Summerfield Road, Bolton, BL3 2NT, United Kingdom
NUTS Code: UK
The contractor is an SME: Yes

Contractor (No.4)
INSIGHT DIRECT (UK) LTD, 2579852
1st Floor St Paul's Place, 121 Norfolk Street, Sheffield, S1 2JF, United Kingdom
NUTS Code: UK
The contractor is an SME: No

Contractor (No.5)
PROAV LIMITED, 2681563
Proav House, Omega Way, Egham, TW20 8RD, United Kingdom
NUTS Code: UK
The contractor is an SME: No

Contractor (No.6)
PURE AUDIO VISUAL LIMITED,  04982644
362 Leach Place, Walton Summit, Bamber Bridge, Preston, PR5 8AS, United Kingdom
NUTS Code: UK
The contractor is an SME: Yes

Contractor (No.7)
VISAVVI LIMITED, 2170847
Unit 5 Millfield Lane, Nether Poppleton, York, YO26 6PQ, United Kingdom
NUTS Code: UK
The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 350,000,000
Total value of the contract/lot: 350,000,000
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: Yes
Value or proportion likely to be subcontracted to third parties:


Short description of the part of the contract to be subcontracted:
installation and engineering services

Award Of Contract (No.3)

Contract No: AVI 2007 NE
Lot Number: 3
Title: Consultancy

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 01/10/2024

V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: Yes

Contractor (No.1)
ANJELI LIMITED, 9066962
t/a Hewshott, 9 St George's Yard, Farnham, GU9 7LW, United Kingdom
NUTS Code: UK
The contractor is an SME: Yes

Contractor (No.2)
PTS CONSULTING (UK) LIMITED, 4748207
5 Jewry Street, London, EC3N 2EX, United Kingdom
NUTS Code: UK
The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 20,000,000
Total value of the contract/lot: 20,000,000
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=898830407

VI.4) Procedures for review

VI.4.1) Review body
NEUPC Ltd
Phoenix House, 3 South Parade, Leeds, LS1 5QX, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
NEUPC Ltd
Phoenix House, 3 South Parade, Leeds, LS1 5QX, United Kingdom
Tel. +44 1134871750

VI.5) Date of dispatch of this notice: 29/10/2024

ANNEX A

I) Address of the other contracting authority on behalf of which the contracting authority is purchasing
1: Contracting Authority
Southern Universities Purchasing Consortium
Reading Enterprise Centre, The University of Reading, Earley Gate, Whiteknights Road, Reading, RG6 6BU, United Kingdom
Email: supc@sums.ac.uk
Main Address: https://www.supc.ac.uk/, Address of the buyer profile: https://www.supc.ac.uk/our-members/
NUTS Code: UK

2: Contracting Authority
London Universities Purchasing Consortium Ltd
Shropshire House, 179 Tottenham Court Road, London, W1T 7NZ, United Kingdom
Email: enquiries@lupc.ac.uk
Main Address: https://www.lupc.ac.uk, Address of the buyer profile: https://www.lupc.ac.uk/members/our-members/
NUTS Code: UK

3: Contracting Authority
Higher Education Purchasing Consortium Wales
8th Floor, 30-36 Newport Road, Cardiff, CF24 0DE, United Kingdom
Email: hepcw@wales.ac.uk
Main Address: https://www.hepcw.ac.uk/, Address of the buyer profile: https://www.hepcw.ac.uk/members/
NUTS Code: UK