UK-Leeds: System for recording attendance.

Preliminary Questions
This notice is published by:
Directive 2014/24/EU

Section I: Contracting authority/entity

I.1) Name and addresses
Leeds Beckett University
Portland Building, Portland Way, Leeds, LS1 3HE, United Kingdom
Tel. +44 1138125475, Email: r.m.moore@leedsbeckett.ac.uk
Contact: Rob Moore
Main Address: www.leedsbeckett.ac.uk, Address of the buyer profile: www.leedsbeckett.ac.uk
NUTS Code: UKE42

I.4) Type of the contracting authority (in the case of a notice published by a contracting authority)
Body governed by public law

I.5) Main Activity (in the case of a notice published by a contracting authority)
Education


Section II: Object

II.1) Scope of the procurement

II.1.1) Title: Renewal of a Student Attendance Monitoring System.
Reference number: RM0407

II.1.2) Main CPV code:
31711310 - System for recording attendance.

II.1.3) Type of contract: SUPPLIES

II.1.4) Short Description: This award is for a three year renewal of an existing student attendance monitoring system

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 300,000
Currency: GBP


II.2) Description

II.2.2) Additional CPV codes:
Not provided

II.2.3) Place of performance:
UKE42 Leeds


II.2.4) Description of the procurement:
This notice covers the award of a three year renewal of an existing student attendance monitoring system

II.2.5) Award criteria
(Directive 2014/24/EU / Directive 2014/25/EU)

Price - Weighting: 10



II.2.11) Information about options:
Options: No

II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information:
Not provided

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure: Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below

IV.1.3) Information about framework agreement
The procurement involves the establishment of a framework agreement: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No

IV.2)Administrative Information

IV.2.1) Previous publication concerning this procedure:
Notice number in OJ S: Not provided

Section V: Award Of Contract/Concession

Award of Contract/Concession No: 1
Contract No: RM0724 Lot Number: Not Provided Title: Three Year Extension to Student Attendance Monitoring System

V.2) Award of contract/concession

V.2.1) Date of contract award decision: 03/07/2024.

V.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No .

V.2.3) Name and address of the contractor/concessionaire, No. 1:
SEAtS Software, 12235763
First Floor, 239 Kensington High Street, London, W8 6SN, United Kingdom
NUTS Code: UKI
The contractor/concessionaire will be an SME: No


V.2.4) Information on value of the contract/lot/concession:
Initial estimated total value of the contract: 300,000
Total value of the contract/lot/concession 300,000
Currency: GBP

V.2.5) Information about subcontracting:
The contract is likely to be subcontracted: No


Section VI: Complementary Information

VI.3) Additional Information:
To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=873103958
GO-202474-PRO-26802007 TKR-202474-PRO-26802006
VI.4) Procedures for review

VI.4.1) Review Body
Leeds Beckett University
Portland Building, Leeds, LS1 3HE, United Kingdom
Tel. +44 113812000, Email: s.coll@leedsbeckett.ac.uk

V1.4.2) Body responsible for mediation procedures:
Not Provided .

VI.4.3) Review procedure
Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 04/07/2024


Annex D1 - General Procurement
Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union
Directive 2014/24/EU


2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

The procurement falls outside the scope of application of the directive: Yes

3. Explanation

Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union is
lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive: (500 words maximum)
The university has piloted a student attendance monitoring system with SEAtS. The evidence of this pilot supports two conclusions. Firstly, the SEAtS solution has proven to be highly successful and the risk to the business of a change to an alternative provider at this point would be high, both in terms of financial cost, resource cost and impact on student experience. Secondly, the direct internal cost of a transition to another provider would make it impossible to offer a truly competitive tender to market.