UK-Lincoln: Uninterruptible power supplies.
Section I: Contracting Authority
I.1) Name and addresses
University of Lincoln
Brayford Pool,, Campus Way, Lincoln, LN6 7TS, United Kingdom
Tel. +44 1522837188, Email: vmelides@lincoln.ac.uk
Contact: Vasos Melides
Main Address: www.lincoln.ac.uk
NUTS Code: UKF3
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Lincoln:-Uninterruptible-power-supplies./2M7VECBSE4
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-title/2M7VECBSE4 to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Supply, Servicing and Maintenance of Uninterruptable Power Supply Units
Reference Number: 398
II.1.2) Main CPV Code:
31154000 - Uninterruptible power supplies.

II.1.3) Type of contract: SUPPLIES
II.1.4) Short description: The University of Lincoln are looking for a Supplier that will provide the University with UPS equipment, that the Supplier will conduct physical checks/inspections and make recommendations to improve the University’s UPS provision. All of the University’s UPS’s and battery equipment will be subject to the physical maintenance assessment checks (annual service visits), which shall be conducted every 12 months and not exceeding. The purpose of the maintenance visit is to check and assess the condition of existing equipment, and highlight any actions required to keep the equipment in a fully functioning state, without introducing any risk to the University.
II.1.5) Estimated total value:
Value excluding VAT: 1,400,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV codes:
31174000 - Power supply transformers.
31682510 - Emergency power systems.
51112000 - Installation services of electricity distribution and control equipment.

II.2.3) Place of performance:
UKF3 Lincolnshire
UKF30 Lincolnshire

II.2.4) Description of procurement: The University are looking for a Supplier that will provide the University with UPS equipment, that the will conduct physical checks/inspections and make recommendations to improve the University’s UPS provision. All of the University’s UPS’s and battery equipment will be subject to the physical maintenance assessment checks (annual service visits), which shall be conducted every 12 months and not exceeding. The purpose of the maintenance visit is to check and assess the condition of existing equipment, and highlight any actions required to keep the equipment in a fully functioning state, without introducing any risk to the University.

The University has invested heavily in its IT power infrastructure over the last 10 years, installing fully managed UPS and PDU solutions, bypass switches and by monitoring IT spaces with network-based monitoring appliances.

The campuses include over 30 buildings, with over 95% including IT infrastructure. Currently the University has over 100 UPS (uninterruptible power supply) installations, over 140 PDUs (power distribution unit) and circa 25 environmental and security monitoring appliances. The University is committed to providing UPS cover for a minimum of one hour in most of its buildings, to guarantee continual IT provision for most power supply incidents.

This contract will cover the supply, the maintenance, the servicing, installation, upgrading, consulting and remote support for all of the University's UPS requirements, including, but not limited to: UPS devices, batteries, battery packs/shelf, peripherals/consumables, racks, bypass panels, transfer switches, surveillance monitoring equipment, device and surveillance pack licences, annual software support etc.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 1,400,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: Following the 48 month term of the contract, the contract will be reviewed and renewed if deemed appropriate.

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: Yes
Description of options: Option to extend the contract for up-to two periods of 12 months each. The maximum contract length is 72 months.
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided


Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract

III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
IV.1) Description OPEN
IV.1.1) Type of procedure: Open

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 11/10/2023 Time: 13:00

IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided
IV.2.7) Conditions for opening of tenders:
Date: 11/10/2023
Time: 13:00


Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 6 years
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Lincoln:-Uninterruptible-power-supplies./2M7VECBSE4

To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/2M7VECBSE4
VI.4) Procedures for review
VI.4.1) Review body:
University of Lincoln
Brayford Pool,, Campus Way, Lincoln, LN6 7TS, United Kingdom
Tel. +44 1522837188, Email: vmelides@lincoln.ac.uk
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority will incorporate a minimum of 10 calendar days standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to applicants of the award decision.
This notification will provide the information that tenderers are legally entitled to regarding the award decision. The standstill period provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 08/09/2023

Annex A