UK-Huddersfield: Event services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
University of Huddersfield
Queensgate, Huddersfield, HD1 3DH, United Kingdom
Tel. +44 1484422288, Email: c.gunton@hud.ac.uk
Contact: Claire Gunton
Main Address: www.hud.ac.uk, Address of the buyer profile: www.hud.ac.uk
NUTS Code: UKE44

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:
Education

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: Graduation Services
Reference number: HUD-MAR-018

II.1.2) Main CPV code:
79952000 - Event services.


II.1.3) Type of contract: SERVICES

II.1.4) Short description: The University is seeking to appoint suitably qualified suppliers to deliver the following services: Lot 1: Graduation Gowning Lot 2: Graduation Photography Lot 3: One Stop Shop (to cover Gowning and Photography) Lot 4: Graduation Ceremony Filming

II.1.6) Information about lots
This contract is divided into lots: Yes

II.1.7) Total value of the procurement (excluding VAT)
Value: 1,000,000

Currency:GBP

II.2) Description (lot no. 1)


II.2.1) Title:Graduation Gowning
Lot No:1

II.2.2) Additional CPV code(s):
18400000 - Special clothing and accessories.


II.2.3) Place of performance
Nuts code:
UKE44 - Calderdale and Kirklees

Main site or place of performance:
Calderdale and Kirklees


II.2.4) Description of the procurement: To provide an effective robing service to both graduating students and staff of the University of Huddersfield at the graduation ceremonies held at the Queensgate Campus in Huddersfield and any other location as determined by the University.

II.2.5) Award criteria:
Quality criterion - Name: Service Implementation & Delivery / Weighting: 30
Quality criterion - Name: Staffing / Weighting: 15
Quality criterion - Name: Contract Management & Reporting / Weighting: 5
Quality criterion - Name: Quality, Sustainability & Added Value / Weighting: 10

Cost criterion - Name: Pricing & Value for Money / Weighting: 40


II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: Not Provided

II.2) Description (lot no. 2)


II.2.1) Title:Graduation Photography & Associated Services
Lot No:2

II.2.2) Additional CPV code(s):
79961000 - Photographic services.


II.2.3) Place of performance
Nuts code:
UKE44 - Calderdale and Kirklees

Main site or place of performance:
Calderdale and Kirklees


II.2.4) Description of the procurement: To provide an effective photography service to both graduating students and staff of the University of Huddersfield at the graduation ceremonies held at the Queensgate Campus in Huddersfield and any other location as determined by the University.

II.2.5) Award criteria:
Quality criterion - Name: Service Implementation & Delivery / Weighting: 30
Quality criterion - Name: Staffing / Weighting: 15
Quality criterion - Name: Contract Management & Reporting / Weighting: 5
Quality criterion - Name: Quality, Sustainability & Added Value / Weighting: 10

Cost criterion - Name: Pricing & Value for Money / Weighting: 40


II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: Not Provided

II.2) Description (lot no. 3)


II.2.1) Title:One Stop Shop (to cover Gowning and Photography)
Lot No:3

II.2.2) Additional CPV code(s):
79961000 - Photographic services.


II.2.3) Place of performance
Nuts code:
UKE44 - Calderdale and Kirklees

Main site or place of performance:
Calderdale and Kirklees


II.2.4) Description of the procurement: To provide an effective gowning AND photography service to both graduating students and staff of the University of Huddersfield at the graduation ceremonies held at the Queensgate Campus in Huddersfield and any other location as determined by the University.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: Not Provided

II.2) Description (lot no. 4)


II.2.1) Title:Graduation Ceremony Filming
Lot No:4

II.2.2) Additional CPV code(s):
79960000 - Photographic and ancillary services.


II.2.3) Place of performance
Nuts code:
UKE44 - Calderdale and Kirklees

Main site or place of performance:
Calderdale and Kirklees


II.2.4) Description of the procurement: To provide an effective filming service at the graduation ceremonies held at the Queensgate Campus in Huddersfield and any other location as determined by the University.

II.2.5) Award criteria:
Quality criterion - Name: Service Implementation & Delivery / Weighting: 30
Quality criterion - Name: Staffing / Weighting: 15
Quality criterion - Name: Contract Management & Reporting / Weighting: 5
Quality criterion - Name: Quality, Sustainability & Added Value / Weighting: 10

Cost criterion - Name: Pricing & Value for Money / Weighting: 40


II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Open


IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No


IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2022/S 000-030267



IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: 1
Lot Number: 1
Title: Graduation Gowning

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 27/03/2023

V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Wm Northam & Company Ltd, 01387249
119 High Street, Oxford, OX1 4BX, United Kingdom
Internet address: www.williamnortham.com
NUTS Code: UKJ14
The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 1,000,000
Total value of the contract/lot: 1,000,000
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No


Award Of Contract (No.2)

Contract No: 2
Lot Number: 2
Title: Graduation Photography

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 27/03/2023

V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
H Tempest Ltd, 00374510
The Colour Laboratory, St Ives, TR26 3HU, United Kingdom
Internet address: www.htempest.co.uk
NUTS Code: UKK3
The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 1,000,000
Total value of the contract/lot: 1,000,000
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No


Award Of Contract (No.3)

Contract No: 3
Lot Number: 3
Title: One stop shop (to cover Gowning and Photography)

A contract/lot is awarded: No

V.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected


Award Of Contract (No.4)

Contract No: 4
Lot Number: 4
Title: Graduation Ceremony Filming

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 27/03/2023

V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
First Sight Media Ltd, 05136287
Hillside, Albion Street, Chipping Norton, OX7 5BH, United Kingdom
Internet address: https://firstsight.media
NUTS Code: UKJ14
The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 1,000,000
Total value of the contract/lot: 1,000,000
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=771274539

VI.4) Procedures for review

VI.4.1) Review body
University of Huddersfield
Queensgate, Huddersfield, HD1 3DH, United Kingdom
Email: procurement@hud.ac.uk
Internet address: www.hud.ac.uk

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 26/04/2023