UK-Leeds: Business transaction and personal business software package.

UK-Leeds: Business transaction and personal business software package.

Preliminary Questions
This notice is for prior information only: Yes
This notice aims at reducing time-limits for receipt of tenders: No
This notice is a call for competition: No

Section I: Contracting Authority

I.1) Name and addresses:
University of Leeds
Purchasing Office, Level 11 Worsley Building, Worsley Building, Leeds, LS2 9JZ, United Kingdom
Tel. +44 133433798, Email:
Main Address:, Address of the buyer profile:
NUTS Code: UKE42
Specifications and additional documents: As Above
I.2) Joint procurement:
The contract involves joint procurement: No.
The contract is awarded by a central purchasing body: No .

I.3) Communication
Further information can be obtained from: the above mentioned address

I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity:

Section II: Object

II.1) Scope of the procurement - 1
II.1.1) Title: Systems Integrator for SAP S/4 HANA upgrade
Reference number: PE2022-23/1532
II.1.2) Common Procurement Vocabulary:
48400000 - Business transaction and personal business software package.
II.1.3) Type of contract: SUPPLIES
II.1.4) Short description:
The University of Leeds’ existing SAP ECC6 environment has been in place since 1999. Since then, the environment has been added to, extending SAP and expanding the systems supporting HR, Finance and Purchasing with other third-party offerings. This has led to an environment in need of simplification and systemisation. The university now wishes to upgrade to SAP S/4 HANA (to ensure interoperability with current systems to be maintained) and move to a new operating model for business support services which is compatible with the institution’s existing infrastructure.

The university is therefore seeking to procure a reseller/provider of the SaaS SAP S/4 HANA solution, and the services to implement, integrate and configure that solution.

Contract value is expected to be approximately £11m for implementation, with annual recurring charges of approximately £1.5m to £2.5m.
II.1.5) Estimated total value: Not Provided
II.1.6) Information about lots:
This contract is divided into lots: No
Maximum number of lots that may be awarded to one tenderer: Not Provided
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not Provided

II.2) Lot Description
II.2.2) Additional CPV code(s):
48440000 - Financial analysis and accounting software package.
48450000 - Time accounting or human resources software package.
48490000 - Procurement software package.
72212440 - Financial analysis and accounting software development services.
72212450 - Time accounting or human resources software development services.
72261000 - Software support services.
72262000 - Software development services.
72263000 - Software implementation services.
72265000 - Software configuration services.
72266000 - Software consultancy services.
72267000 - Software maintenance and repair services.
72268000 - Software supply services.
72416000 - Application service providers.
II.2.3) Place of performance:
Region Codes:
UKE42 - Leeds
II.2.4) Description of the procurement:
The University is considering undertaking a competition to determine the most economically advantageous tender for an SI partner to implement an ERP system in line with the University’s requirements. It is anticipated that the contract term will be for three years with an option to extend.

This PIN aims to provide advance notice to potential suppliers.
This PIN is issued to give potential suppliers the opportunity to prepare and engage with the University ahead of the proposed procurement exercise which, if undertaken, will likely commence early in 2023.
II.2.14) Additional information
Further information is available in a short prospectus document which is available upon request [please email]. This contains a set of market consultation questions which potential suppliers are invited to respond to by 30/11/22. Although responses after this date will be accepted, the programme may not be able to take these into account in considering how to proceed.

II.3) Estimated Date of publication

Section IV: Procedure

IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA )
The contract is covered by the Government Procurement Agreement (GPA) - NO

Section VI: Complementary Information
VI.3) Additional Information:
To view this notice, please click here:
GO-2022117-PRO-21377463 TKR-2022117-PRO-21377462

VI.5) Date Of Dispatch Of This Notice: 07/11/2022