UK-Leeds: Audio-visual equipment.
Section I: Contracting Authority
I.1) Name and addresses
NEUPC Ltd
Phoenix House, 3 South Parade, Leeds, LS1 5QX, United Kingdom
Tel. +44 1134871760, Email: m.hayter@neupc.ac.uk
Contact: Mark Hayter
Main Address: https://www.neupc.ac.uk, Address of the buyer profile: https://neupc.delta-esourcing.com
NUTS Code: UK
I.2) Joint procurement
The contract involves joint procurement: Yes.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: Yes.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Audio-visual-equipment./C684EH538S
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent electronically via https://neupc.delta-esourcing.com to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Audio visual: Supplies, system design, installation and maintenance
Reference Number: AVI2005 NE
II.1.2) Main CPV Code:
32321200 - Audio-visual equipment.

II.1.3) Type of contract: SUPPLIES
II.1.4) Short description: The framework is for Audio Visual supplies, and for the design, supply, integration and maintenance of audio visual systems.
II.1.5) Estimated total value:
Value excluding VAT: 300,000,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: Yes
Tenders may be submitted for: All lots
Maximum number of lots that may be awarded to one tenderer: Not provided
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1

II.2.1) Title: North East England - Large contracts
Lot No: 1a
II.2.2) Additional CPV codes:
50340000 - Repair and maintenance services of audio-visual and optical equipment.
32321300 - Audio-visual materials.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: This lot is for large contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in the North East of England.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 14,737,991
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: The framework will be awarded for a 36 month period with a potential extension of 12 months.

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project: Call offs from this framework may be subject to external funding but not limited to ERDF, ESIF and research council grants.
II.2.14) Additional information: To respond to this opportunity please click here.

This framework may be used by all members of the participating consortia regardless of whether they identify as a contracting authority for the purpose of PCR 2015.
II.2) Description Lot No. 2

II.2.1) Title: North East England - small contracts
Lot No: 1b
II.2.2) Additional CPV codes:
50340000 - Repair and maintenance services of audio-visual and optical equipment.
32321300 - Audio-visual materials.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: This lot is for small contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in the North East of England.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 4,912,664
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: The framework will be awarded for a 36 month period with the potential extension of 12 months.

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project: Call offs from this framework may be subject to external funding but not limited to ERDF, ESIF and research council grants.
II.2.14) Additional information: To respond to this opportunity please click here.

This framework may be used by all members of the participating consortia regardless of whether they identify as a contracting authority for the purpose of PCR 2015.
II.2) Description Lot No. 3

II.2.1) Title: Yorkshire - large contracts
Lot No: 2a
II.2.2) Additional CPV codes:
50340000 - Repair and maintenance services of audio-visual and optical equipment.
32321300 - Audio-visual materials.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: This lot is for large contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in Yorkshire, England.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 22,598,253
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: the framework will be awarded for a 36 month period with a potential extension of 12 months.

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project: Call offs from this framework may be subject to external funding including but not limited to ERDF, ESIF and research council grants.
II.2.14) Additional information: This framework may be used by all members of the participating consortia regardless of whether they identify as a contracting authority for the purposes of PCR 2015.
II.2) Description Lot No. 4

II.2.1) Title: Yorkshire - small contracts
Lot No: 2b
II.2.2) Additional CPV codes:
50340000 - Repair and maintenance services of audio-visual and optical equipment.
32321300 - Audio-visual materials.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: This lot is for small contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in Yorkshire, England.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 7,532,751
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: The framework will be awarded for a 36 month period with a potential extension of 12 months.

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project: Call offs from this framework may be subject to external funding including but not limited to ERDF, ESIF and research council grants.
II.2.14) Additional information: This framework may be used by all members of the participating consortia regardless of whether they identify as a contracting authority for the purposes of PCR 2015.
II.2) Description Lot No. 5

II.2.1) Title: Wales - large contracts
Lot No: 3a
II.2.2) Additional CPV codes:
50340000 - Repair and maintenance services of audio-visual and optical equipment.
32321300 - Audio-visual materials.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: This lot is for large contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in Wales.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 12,772,926
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: the framework will be awarded for a 36 month period with a potential extension of 12 months.

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project: Call offs from this framework may be subject to external funding including but not limited to ERDF, ESIF and research council grants.
II.2.14) Additional information: This framework may be used by all members of the participating consortia regardless of whether they identify as a contracting authority for the purpose of PCR 2015.
II.2) Description Lot No. 6

II.2.1) Title: Wales - small contracts
Lot No: 3b
II.2.2) Additional CPV codes:
50340000 - Repair and maintenance services of audio-visual and optical equipment.
32321300 - Audio-visual materials.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: This lot is for small contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in Wales.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 4,257,642
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: The framework will be awarded for a 36 month period with a possible extension of 12 months.

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project: Call offs from this framework may be subject to external funding including but not limited to ERDF, ESIF and research council grants.
II.2.14) Additional information: This framework may be used by all members of the participating consortia regardless of whether they identify as a contracting authority for the purpose of PCR 2015.
II.2) Description Lot No. 7

II.2.1) Title: West Midlands - Large contracts
Lot No: 4a
II.2.2) Additional CPV codes:
50340000 - Repair and maintenance services of audio-visual and optical equipment.
32321300 - Audio-visual materials.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: This lot is for large contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in the West Midlands of England.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 24,563,319
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: The framework will be awarded for a 36 month period with a potential extension of 12 months.

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project: Call offs from this framework may be subject to external funding including but not limited to ERDF, ESIF and research council grants.
II.2.14) Additional information: This framework may be used by all members of the participating consortia regardless of whether they identify as a contracting authority for the purpose of PCR 2015.
II.2) Description Lot No. 8

II.2.1) Title: West Midlands - small contracts
Lot No: 4b
II.2.2) Additional CPV codes:
50340000 - Repair and maintenance services of audio-visual and optical equipment.
32321300 - Audio-visual materials.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: This lot is for small contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in the West Midlands of England.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 8,187,773
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: The framework will be awarded for a 36 month period with a potential extension of 12 months.

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project: Call offs from this framework may be subject to external funding including but not limited to ERDF, ESIF and research council grants.
II.2.14) Additional information: This framework may be used by all members of the participating consortia regardless of whether they identify as a contracting authority for the purpose of PCR 2015.
II.2) Description Lot No. 9

II.2.1) Title: East Midlands - large contracts
Lot No: 5a
II.2.2) Additional CPV codes:
50340000 - Repair and maintenance services of audio-visual and optical equipment.
32321300 - Audio-visual materials.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: This lot is for large contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in the East Midlands, England.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 20,633,188
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: The framework will be awarded for a 36 month period with a potential extension of 12 months

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project: Call offs from this framework may be subject to external funding including but not limited to ERDF, ESIF and research council grants.
II.2.14) Additional information: This framework may be used by all members of the participating consortia regardless of whether they identify as a contracting authority for the purpose of PCR 2015.
II.2) Description Lot No. 10

II.2.1) Title: East Midlands - small contracts
Lot No: 5b
II.2.2) Additional CPV codes:
32321300 - Audio-visual materials.
50340000 - Repair and maintenance services of audio-visual and optical equipment.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: This lot is for small contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in the East Midlands, England.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 6,877,729
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: The framework will be award for a 36 month period with a potential extension of 12 months.

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project: Call offs from this framework may be subject to external funding but not limited to ERDF, ESIF and research council grants.
II.2.14) Additional information: This framework may be used by all members of the participating consortia regardless whether they identify as a contracting authority for the purpose of PCR 2015.
II.2) Description Lot No. 11

II.2.1) Title: East of England - large contracts
Lot No: 6a
II.2.2) Additional CPV codes:
32321300 - Audio-visual materials.
50340000 - Repair and maintenance services of audio-visual and optical equipment.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: This lot is for large contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in the East of England.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 20,633,188
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: The framework will be award for a 36 month period with a potential extension of 12 months.

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project: Call offs from this framework may be subject to external funding but not limited to ERDF, ESIF and research council grants.
II.2.14) Additional information: This framework may be used by all members of the participating consortia regardless whether they identify as a contracting authority for the purpose of PCR 2015.
II.2) Description Lot No. 12

II.2.1) Title: East of England - small contracts
Lot No: 6b
II.2.2) Additional CPV codes:
32321300 - Audio-visual materials.
50340000 - Repair and maintenance services of audio-visual and optical equipment.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: This lot is for small contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in the East of England.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 6,877,729
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: The framework will be award for a 36 month period with a potential extension of 12 months.

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project: Call offs from this framework may be subject to external funding but not limited to ERDF, ESIF and research council grants.
II.2.14) Additional information: This framework may be used by all members of the participating consortia regardless whether they identify as a contracting authority for the purpose of PCR 2015.
II.2) Description Lot No. 13

II.2.1) Title: South West England - large contracts
Lot No: 7a
II.2.2) Additional CPV codes:
32321300 - Audio-visual materials.
50340000 - Repair and maintenance services of audio-visual and optical equipment.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: This lot is for large contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in the South West of England.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 23,580,786
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: The framework will be award for a 36 month period with a potential extension of 12 months.

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project: Call offs from this framework may be subject to external funding but not limited to ERDF, ESIF and research council grants.
II.2.14) Additional information: This framework may be used by all members of the participating consortia regardless whether they identify as a contracting authority for the purpose of PCR 2015.
II.2) Description Lot No. 14

II.2.1) Title: South West England - small contracts
Lot No: 7b
II.2.2) Additional CPV codes:
32321300 - Audio-visual materials.
50340000 - Repair and maintenance services of audio-visual and optical equipment.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: This lot is for small contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in the South West of England.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 7,860,262
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: The framework will be award for a 36 month period with a potential extension of 12 months.

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project: Call offs from this framework may be subject to external funding but not limited to ERDF, ESIF and research council grants.
II.2.14) Additional information: This framework may be used by all members of the participating consortia regardless of whether they identify as a contracting authority for the purpose of PCR 2015.
II.2) Description Lot No. 15

II.2.1) Title: South East England - large contracts
Lot No: 8a
II.2.2) Additional CPV codes:
32321300 - Audio-visual materials.
50340000 - Repair and maintenance services of audio-visual and optical equipment.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: This lot is for large contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in the South East of England.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 28,493,450
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: The framework will be award for a 36 month period with a potential extension of 12 months.

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project: Call offs from this framework may be subject to external funding but not limited to ERDF, ESIF and research council grants.
II.2.14) Additional information: This framework may be used by all members of the participating consortia regardless of whether they identify as a contracting authority for the purpose of PCR 2015.
II.2) Description Lot No. 16

II.2.1) Title: South East England - small contracts
Lot No: 8b
II.2.2) Additional CPV codes:
32321300 - Audio-visual materials.
50340000 - Repair and maintenance services of audio-visual and optical equipment.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: This lot is for small contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in the South East of England.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 9,497,817
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: The framework will be award for a 36 month period with a potential extension of 12 months.

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project: Call offs from this framework may be subject to external funding but not limited to ERDF, ESIF and research council grants.
II.2.14) Additional information: This framework may be used by all members of the participating consortia regardless whether they identify as a contracting authority for the purpose of PCR 2015.
II.2) Description Lot No. 17

II.2.1) Title: Greater London - large contracts
Lot No: 9a
II.2.2) Additional CPV codes:
32321300 - Audio-visual materials.
50340000 - Repair and maintenance services of audio-visual and optical equipment.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: This lot is for large contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in Greater London.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 56,986,900
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: The framework will be award for a 36 month period with a potential extension of 12 months.

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project: Call offs from this framework may be subject to external funding but not limited to ERDF, ESIF and research council grants.
II.2.14) Additional information: This framework may be used by all members of the participating consortia regardless of whether they identify as a contracting authority for the purpose of PCR 2015.
II.2) Description Lot No. 18

II.2.1) Title: Greater London - small contracts
Lot No: 9b
II.2.2) Additional CPV codes:
32321300 - Audio-visual materials.
50340000 - Repair and maintenance services of audio-visual and optical equipment.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: This lot is for small contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in Greater London.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 18,995,633
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals: The framework will be award for a 36 month period with a potential extension of 12 months.

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project: Call offs from this framework may be subject to external funding but not limited to ERDF, ESIF and research council grants.
II.2.14) Additional information: This framework may be used by all members of the participating consortia regardless of whether they identify as a contracting authority for the purpose of PCR 2015.


Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Information and formalities necessary for evaluating if the requirements are met: Included in tender documentation.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract

III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
IV.1) Description OPEN
IV.1.1) Type of procedure: Open

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:
Not Provided
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 16/04/2020 Time: 10:00

IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 3

IV.2.7) Conditions for opening of tenders:
Date: 16/04/2020
Time: 10:00
Place:
NEUPC Ltd


Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 48 months
VI.2) Information about electronic workflows
Electronic ordering will be used Yes
Electronic invoicing will be accepted Yes
Electronic payment will be used Yes
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Call offs from this framework may be subject to external funding but not limited to ERDF, ESIF and research council grants.

This framework may be used by all members of the participating consortia regardless of whether they identify as a contracting authority for the purpose of PCR 2015.

Any participating consortia member, whether existing or new, that is not located within any of the geographic regions identified, shall be entitled to use this framework agreement

The maximum number of suppliers to be awarded to each lot for Large contracts is ten. the maximum number of supplier to be awarded to each lot for Small contracts is five.

Call off from the Framework agreement is by means of a combination of direct award and further competition.

The Standard Terms and Conditions of any call-off contract shall be those stated in the framework agreement. Minor points can be re-negotiated with the consent of the supplier and the agreement user

Prices are capped by the framework agreement and will be the maximum that can be charged on a call-off contract. Capped pricing may be reduced at the time of call off.

Relevant to their contract requirements, and at their absolute discretion, agreement users are reserved the right to determine the appropriate lot for each and/or every call off contract requirement.

Agreement users do not need to justify their choice of lot to suppliers at time of call off, but will usually need to do so for internal audit
Agreement users require flexibility and self-discretion on how they classify their contracts. This allows for the diversity of organisations that will use the framework (small, large, AV design led, Procurement led, etc.), and how they perceive contracts (large / small / simple / complex etc.).
To exemplify, a £100,000 contract for a new lecture theatre is undoubtedly a large and/or complex integration. However, 20 x £5,000 teaching room upgrades may still be a contract value of £100,000 but is an aggregation of small and/or simple installation. Similarly, any contract value of £100,000 could be considered large or complex by one of the smaller sized agreement users, whereas for some of the larger organisations that may use the framework, that contract value is far less significant. This is a well-known conundrum that the audio-visual integrator market readily appreciates

Guidance on how agreement users may decide to determine large or small contract lots
I.calculation test – a combination of contract value and type of project metrics in to a ‘project scale calculator’
II.complexity test – large contracts require design, significant project management etc, whereas smaller contracts are considered less complex
III.capability and capacity test – preliminary market consultation across relevant lot(s)
IV.If, despite endeavours, it remains unclear which is the appropriate definition, the agreement user may choose to offer their contract opportunity to both size lots in region (combined).

Guidance on how agreement users may decide to determine regional lots:
I.Location test – delivery to main campus
II.Remote test – for instance delivery to a remote campus
III.Intersect test – where delivery site falls between one or more regions the agreement user may choose to offer their contract opportunity to more than one region (combined).

Further call off guidance is available in the tender documents
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Audio-visual-equipment./C684EH538S

To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/C684EH538S
VI.4) Procedures for review
VI.4.1) Review body:
NEUPC Ltd
Phoenix House, 3 South Parade, Leeds, LS1 5QX, United Kingdom
Tel. +44 1134871760, Email: m.hayter@neupc.ac.uk
Internet address: http://www.neupc.ac.uk
VI.4.2) Body responsible for mediation procedures:
Centre for Effective Dispute Resolution Ltd
International Dispute Resolution Centre, 70 Fleet Street, London, EC4Y 1EU, United Kingdom
Tel. +44 2075366000, Email: info@cedr.com
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 05/03/2020

Annex A



IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
1: Contracting Authority
London Universities Purchasing Consortia
Shropshire House, 179 Tottenham Court Road, London, W1T 7NZ, United Kingdom
Email: enquiries@lupc.ac.uk
Main Address: https://www.lupc.ac.uk/members-list
NUTS Code: UK

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
2: Contracting Authority
Higher Education Purchasing Consortia for Wales
8th Floor, 30-36 Newport Road, Cardiff, CF24 0DE, United Kingdom
Email: hepcw@wales.ac.uk
Main Address: https://www.hepcw.ac.uk
NUTS Code: UK

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
3: Contracting Authority
Southern Universities Purchasing Consortium
Reading Enterprise Park, University of Reading, Earley Gate, Whiteknights Road, Reading, RG6 6BU, United Kingdom
Email: supc@reading.ac.uk
Main Address: https://www.supc.ac.uk
NUTS Code: UK