UK-Leeds: Direct marketing services.
Section I: Contracting Authority
I.1) Name and addresses
University of Leeds
Purchasing Office, 1 - 3 Lifton Villas, Lifton Place, Leeds, LS2 9JZ, United Kingdom
Tel. +44 1133434855, Email: c.challinor@adm.leeds.ac.uk
Contact: Colin Challinor
Main Address: www.leeds.ac.uk, Address of the buyer profile: www.leeds.ac.uk/purchasing
NUTS Code: UKE42
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Direct-marketing-services./38V6EJH9WW
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Fundraising Services
Reference Number: 3529
II.1.2) Main CPV Code:
79342100 - Direct marketing services.

II.1.3) Type of contract: SUPPLIES
II.1.4) Short description: The University of Leeds is seeking to appoint a supplier to provide fundraising services to support its Footsteps Fund regular giving programme. The University has an active alumni base of over 260,000. Since 2004, the Footstep Fund generated around £6 million from around 15,000 alumni donors.
II.1.5) Estimated total value:
Value excluding VAT: 500,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV codes:
Not Provided
II.2.3) Place of performance:
UKE42 Leeds

II.2.4) Description of procurement: The University of Leeds is seeking to appoint a supplier to provide fundraising services to support its Footsteps Fund regular giving programme. The University has an active alumni base of over 260,000. Since 2004, the Footstep Fund generated around £6 million from around 15,000 alumni donors.

The Footsteps Fund is the vehicle for low to mid-level giving to the University’s Making a World of Difference Campaign (which is on target to raise £100m by 2020), generating c.10% of the overall total, but more than 95% of the donors. Last year the Footsteps Fund raised over £620k via direct mail, telephone appeals, crowdfunding and leadership giving.

As the programme matures we are coming to the end of a period of rapid growth and are reviewing and consolidating our activity. In particular we are exploring how we strengthen our retention strategies, better integrate channels and develop a separate acquisition strategy.

The successful agency will have experience of producing successful multi-channel fundraising appeals that retain, develop and acquire new donors and meet income targets.

The successful agency will provide fundraising creative services and manage associated data, print production and postage services relationships and processes - including briefing suppliers, managing timescales, and coordinating proofs etc. They will provide some targeting advice, especially for acquisition mailings. Furthermore they will share our vision, challenge and question us, make suggestions and work together with us to make the programme fulfil its potential both for the University and our alumni community.

The initial contract term will be 2 years with options to extend for a further 3 years subject to annual review.
II.2.5) Award criteria:
Criteria below
Quality criterion - Name: Quality of approach and methodology / Weighting: 60
Quality criterion - Name: Quality of proposed resource / Weighting: 30

Cost criterion - Name: Bids received within stated budget and added value / Weighting: 10

II.2.6) Estimated value:
Value excluding VAT: 500,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 60
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 4
/ Maximum number: 6
Objective criteria for choosing the limited number of candidates: as per SQ
II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: To respond to this opportunity please click here: https://neupc.delta-esourcing.com/respond/38V6EJH9WW


Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract

III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
IV.1) Description RESTRICTED
IV.1.1) Type of procedure: Restricted

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
The procurement involves the setting up of a dynamic purchasing system - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 24/06/2019 Time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 01/07/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided


Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Direct-marketing-services./38V6EJH9WW

To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/38V6EJH9WW
VI.4) Procedures for review
VI.4.1) Review body:
High Court of England and Wales
Royal Courts of Justice, Strand, London, WC2A 2LL, United Kingdom
Internet address: http://www.justice.gov.uk
VI.4.2) Body responsible for mediation procedures:
University of Leeds
Woodhouse Lane, Leeds, LS2 9JZ, United Kingdom
Tel. +44 1133434855, Email: centralpurchasing@adm.leeds.ac.uk
Internet address: www.leeds.ac.uk/purchasing
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
University of Leeds
Purchasing Office, 1 - 3 Lifton Villas, Lifton Place, Leeds, LS2 9JZ, United Kingdom
Tel. +44 1133434855, Email: centralpurchasing@adm.leeds.ac.uk
Internet address: www.leeds.ac.uk/purchasing
VI.5) Date Of Dispatch Of This Notice: 24/05/2019

Annex A