Contracting Authorities

Contracting authority:

University of Huddersfield

Public Procurement Organisation Number:

PVLZ-8691-TYWT

Address:

Queensgate, Lurgan
Huddersfield
HD1 3DH
UK

Contact name:

Procurement Team

Email:

procurement@hud.ac.uk

Telephone:

012345678910

Website:

Not provided

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

The requirement is divided into three (3) Lots:

Lot 1: Vehicle Leasing (Long-term lease arrangements)
Lot 2: Vehicle Hire (Short-term and ad-hoc hire services)
Lot 3: Combined Leasing and Hire Solution (Integrated fleet provision)

This structure allows bidders to compete for individual service lines or propose integrated solutions, enabling the Authority to assess both specialist and consolidated delivery models.

Preliminary market engagement conducted:

No

Dynamic market:

No

Special regime:

None

Scope

Title:

Vehicle Leasing and Hire Car Provision at the University of Huddersfield

Reference number:

PS2026-003

Main procurement category:

SUPPLIES

Description:

The University of Huddersfield intends to award a supplier the contract for the supply of Vehicle Leasing & Hire at the University of Huddersfield.
The tender process will consist of three lots:
1. Vehicle Leasing
2. Vehicle Hire
3. Vehicle Leasing & Hire services Combined

Total value (estimated):

GBP 440,000 including VAT

Maximum number of lots a supplier can bid for:

Not provided

Maximum number of lots a supplier can be awarded:

Not provided

Description of how multiple lots may be awarded:

The University will evaluate each Lot individually in accordance with the stated award criteria. In addition, where a Tenderer submits a bid for Lot 3, the University will undertake a comparative assessment between:
The highest scoring compliant bids for Lots 1 and 2 awarded separately, and
The Lot 3 combined solution
This comparison will assess overall value for money, taking into account:
Total evaluated cost across the relevant Lots
Aggregate quality scores
Service delivery benefits
Operational efficiencies and risk reduction
The advantages of a single integrated solution

Where the University determines that the Lot 3 submission provides a superior overall value for money outcome, it reserves the right to award Lot 3 in place of awarding Lots 1 and 2 separately.

Contract value:

GBP 440,000 including VAT

Contract Details

Contract 1

Title:

Vehicle Leasing

Reference number:

1

Contract value:

GBP 180,000 including VAT

Below the relevant threshold:

No

Award decision date:

16/10/2026

Earliest date the contract will be signed:

29/10/2026

Contract dates (estimated):

30/10/2026 to 23/10/2029

Main procurement category:

SUPPLIES

CPV classifications:

34100000 - Motor vehicles.

Delivery regions:

Not provided

Assessment summaries sent:

16/10/2026

Supplier

Supplier:

Arrow Commercial Centre

Companies House:

PVQQ-4332-WTNM

Address:

Arrow Self Drive, Grove Garage, Hazel Grove
Huddersfield
HD75TQ
UK

Email:

Karen.hodgson@arrowselfdrive.com

Telephone:

07970 757465

Small or medium-sized enterprise (SME):

Yes

Voluntary, community or social enterprise (VCSE):

No

Supported employment provider:

No

Public service mutual:

No

---

Contract 2

Title:

Vehicle Hire

Reference number:

2

Contract value:

GBP 40,000 including VAT

Below the relevant threshold:

Yes

Award decision date:

16/10/2026

Earliest date the contract will be signed:

29/10/2026

Contract dates (estimated):

30/10/2026 to 23/10/2029

Main procurement category:

SUPPLIES

CPV classifications:

34100000 - Motor vehicles.

Delivery regions:

Not provided

Assessment summaries sent:

16/10/2026

Supplier

Supplier:

Arnold Clark Finance Limited

Companies House:

PMMN-4422-WWGZ

Address:

51 Kilbirnie Street, Glasgow
Glasgow
G5 8JH
UK

Email:

Car.rental.sales@arnoldclark.com

Telephone:

0141 465 0240

Small or medium-sized enterprise (SME):

No

Voluntary, community or social enterprise (VCSE):

No

Supported employment provider:

No

Public service mutual:

No

Other organisations

Not provided