Contracting authority

Contracting authority:

Plant Equipment Maintenance & Service

Public Procurement Organisation Number:

PCCZ-9656-MDZP

Address:

Armouries Drive
Leeds
LS10 1LT
UK

Contact name:

Procurement Department

Email:

procurement@armouries.org.uk

Telephone:

+441132201946

Website:

Not provided

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Open procedure

Preliminary market engagement conducted:

Not provided

Special regime:

None

Scope

Title:

Plant Equipment Maintenance & Service

Reference number:

RA-0214

Main category:

SERVICES

Additional procurement type:

SUPPLIES

Description:

Procurement Description
To maintain and service the plant equipment at the Royal Armouries Museum, Leeds (including the nearby satellite site known as the NFC), through a comprehensive planned preventative maintenance schedule in compliance with Health and Safety Regulations and industry standards. Provide an annual preventative maintenance schedule by the start of each 12-month contract period for the duration of the agreement, in line with all mandatory regulations.

Current Service Scope
The service covers the following:
• Planned preventative maintenance (PPM) of all relevant plant and equipment, particular experience of aged plant.
• Reactive maintenance and breakdown response, for aged plant and equipment
• Statutory inspections, testing and certification where applicable
• Servicing of mechanical plant, heating plant, pumps, valves, including Chillers, A/C units and other associated equipment
• Fault finding, diagnostics and repair
• Replacement of worn or failed components and consumables
• Provision of labour, tools, access equipment and specialist subcontractors where required
• Compliance with health and safety legislation, site rules and industry standards
• Maintenance record keeping, service reports and asset history updates
• Annual maintenance programme and scheduling
• Emergency call-out support where required
• Recommendations for lifecycle replacement, energy efficiency and asset condition improvements

Estimated Contract Value (incl. VAT): £340,000
• Initial term: £189,000
• Optional extensions: £126,000
• Other options (variations, e.g. provision of spare parts): £25,000
To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=1054304077

Total value (estimated):

GBP 340,000 including VAT

Contract dates (estimated):

01/02/2027 to 31/01/2030

CPV classifications:

34320000 - Mechanical spare parts except engines and engine parts.

34913000 - Miscellaneous spare parts.

45259000 - Repair and maintenance of plant.

45259300 - Heating-plant repair and maintenance work.

50324200 - Preventive maintenance services.

Delivery regions:

UKE42 - Leeds

Participation

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Engagement

Engagement deadline:

17/08/2026

Engagement status:

The engagement has not yet been carried out.

Engagement process description:

The key purpose of this notice is to alert the market to the Tender and to flag the new social value criteria and outcomes that are being proposed for it, and thus to obtain feedback from suppliers.

The social value outcomes that will form 10% of the quality evaluation criteria will consist of the following:

1.Fair work – Create and retain high quality jobs
Suppliers will need to demonstrate that they are providing opportunities for, and measuring and monitoring of, staff workforce conditions over time, including employee engagement, involvement in decision-making and satisfaction and adapting to any changes in the results, with clear processes for acting on issues identified

2.Fair work - Fair pay practices
Suppliers will need to demonstrate that they provide payment of more than the National Minimum Wage or National Living Wage (as appropriate) to the contract workforce.

Suppliers wishing to participate must email the Estates Team at Jason.mcgann@armouries.org.uk to request the supplier questionnaire by 07 August 2026 at 12:00 and return it completed no later than 17 August 2026 at 17:00.

Submission

Other organisations

Not provided