Contracting authority

Contracting authority:

University of Huddersfield

Public Procurement Organisation Number:

PVLZ-8691-TYWT

Address:

Queensgate
Huddersfield
HD1 3DH
UK

Contact name:

Paul Burke

Email:

procurement@hud.ac.uk

Telephone:

01484422288

Website:

www.hud.ac.uk

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Open procedure

Preliminary market engagement conducted:

No

Special regime:

None

Scope

Title:

Framework Agreement for Creative Film, Moving Images & Associated Stills, and Professional Photography Services

Reference number:

HUD-MAR-021

Main procurement category:

SERVICES

Description:

The University of Huddersfield intends to establish a multi-supplier framework agreement for the supply of Creative Film, Moving Images & Associated Stills, and Professional Photography Services.
The framework will consist of three lots:
Lot 1: Creative Film - To deliver a high-quality film production service on a project-by-project basis.
Lot 2: Moving Images & Associated Stills - To deliver flexible, high-quality moving images with associated stills and post-production services on a project-by-project basis.
Lot 3: Professional Photography - To deliver high quality professional photography for a variety of purposes, including events and conferences, portrait and group photography of staff, students, VIPs and facilities including buildings and equipment for use across multiple platforms.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Huddersfield:-Marketing-services./94UNZJAZ7S

To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/94UNZJAZ7S

Total value (estimated):

GBP 1,000,000 including VAT

Maximum number of lots a supplier can bid for:

Not provided

Maximum number of lots a supplier can be awarded:

Not provided

Description of how multiple lots may be awarded:

Not provided

Lots

Lot 1: Creative Film

Description:

The appointed suppliers will deliver a high-quality video production service on a project-by-project basis.
They will be considered as partners and will be expected to offer a highly flexible, adaptable and high-quality service depending on the varying needs, size and budget of individual projects.
The University requires end-to-end film production services, including project management, pre-production planning, scriptwriting and storyboarding, on-site filming, and professional post-production.
Deliverables must include professionally edited, multi-platform video content with graphics, captions, motion graphics, audio licensing, and supporting assets, supported by clear communication, feedback processes, and value-for-money delivery.
Suppliers will have experience within the UK Higher Education sector, a strong understanding of the University’s target audiences, and the ability to deliver projects in-house while collaborating effectively with the University’s stakeholders and partner agencies.

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Value (estimated):

GBP 400,000 including VAT

Contract dates (estimated):

11/11/2026 to 10/11/2028

CPV classifications:

79342000 - Marketing services.

92111000 - Motion picture and video production services.

Contract can be extended:

Yes

Extension date:

10/11/2030

Delivery regions:

UKE44 - Calderdale and Kirklees

Award criteria:

Name: Quality / Weighting: 70

Name: Price / Weighting: 30

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Lot 2: Moving Images and Associated Stills

Description:

The appointed suppliers will deliver flexible, high-quality moving images with associated stills and post-production services on a project basis.
The University requires the professional capture, editing and delivery of visual content in line with the University’s requirements, including filming and associated photography across campus and external locations, project liaison, risk and logistics management, and post-production services.
Deliverables will include edited footage and photography selections, branded graphics, captions, motion graphics, licensed audio where required, and final assets optimised for use across digital, social, event and internal communication channels, supported by clear feedback, version control and value-for-money delivery.
Suppliers are expected to demonstrate an understanding of the education sector and the University’s target audiences, along with the capacity to deliver the services requested.

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Value (estimated):

GBP 200,000 including VAT

Contract dates (estimated):

11/11/2026 to 10/11/2028

CPV classifications:

79342000 - Marketing services.

92111000 - Motion picture and video production services.

Contract can be extended:

Yes

Extension date:

10/11/2030

Delivery regions:

UKE44 - Calderdale and Kirklees

Award criteria:

Name: Quality / Weighting: 70

Name: Price / Weighting: 30

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Lot 3: Professional Photography

Description:

Professional photography for a variety of purposes, including events and conferences, portrait and group photography of staff, students, VIPs and facilities including buildings and equipment for use across multiple platforms. Service requirements under this lot will include both pre-planned activity and short-notice events.
The successful suppliers will be experienced professional photographers who are accustomed to working with a wide variety of people and have excellent interpersonal skills to build a rapport with those featured in the photos, from VIPs to students.
Post-production activity and provision of high-quality images in line with a pre-agreed deadline is essential. This usually involves a quick turnaround for use in press releases and social media content.
The photographer will be expected to make an appropriate selection of photos based on the brief i.e. the photographer will select the best images to match the brief and highlight/separate these from all photos taken to enable quick selection by the service.

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Value (estimated):

GBP 400,000 including VAT

Contract dates (estimated):

11/11/2026 to 10/11/2028

CPV classifications:

79342000 - Marketing services.

79961000 - Photographic services.

Contract can be extended:

Yes

Extension date:

10/11/2030

Delivery regions:

UKE44 - Calderdale and Kirklees

Award criteria:

Name: Quality / Weighting: 70

Name: Price / Weighting: 30

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Tender submission deadline:

28/08/2026 Time: 12:00

Submission address and any special instructions:

https://neupc.delta-esourcing.com

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

30/10/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

Yes

A conflicts assessment has been prepared and revised:

Yes

Other organisations

Not provided