Contracting authority

Contracting authority:

University of Sunderland

Public Procurement Organisation Number:

PVDN-7726-TBVN

Address:

5th Floor Edinburgh Building, Chester Road
Sunderland
SR1 3SD
UK

Contact name:

Not provided

Email:

procurement@sunderland.ac.uk

Telephone:

01915152000

Website:

https://neupc.delta-esourcing.com/members/university-of-sunderland

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

This will be a three-stage above-threshold competitive flexible procedure with the intention of creating a contract with a single supplier.
The objective of this competitive flexible procedure is to identify the Most Advantageous Tender (MAT). Proposals will be evaluated in accordance with the assessment criteria and percentage weightings set out within both this PSQ document and the ITT document.
Stage 1 - The Procurement Specific Questionnaire (PSQ), which will allow the University to
shortlist up to six (6) suppliers who meet the minimum requirements and score highest on the financial and technical ability questions in Parts 3 and 4. The University reserves the right to take more than six suppliers through to the ITT when PSQ scores are so close as to make it difficult to distinguish between bidders.
Stage 2 - These shortlisted suppliers will progress to the second stage of the process, the Invitation to Tender (ITT) stage, where further technical ability and qualitative elements will be tested along with pricing.
Stage 3 - Following ITT submissions and initial evaluations, the 3 highest scoring suppliers will commence a third stage where suppliers will have the opportunity to delivery as sandbox which will be scored and the Quality recalculated. Every supplier must meet the mandatory minimum requirements detailed in Parts 1, 2, 3 and 4. Any suppliers who do not meet these requirements will be deemed unsuccessful and will not be shortlisted for the ITT stage (Stage 2).
There will be no negotiation as part of this procurement

Preliminary market engagement conducted:

Yes

Dynamic market:

No

Tenders received:

0

Tenders assessed:

0

Tenders from SMEs:

0

Tenders from VCSEs:

0

Special regime:

None

Scope

Title:

Automated Admissions Platform – University of Sunderland 0326

Reference number:

UOS/Admissions platform/0326

Main procurement category:

SUPPLIES

Description:

The University of Sunderland (University) seeks to procure an Automated Admissions Platform and invites suitably qualified and experienced vendors to submit proposals. The University is seeking a modern, configurable, and automated admissions platform to manage the end-to-end admissions lifecycle for home and international applicants.
The current admissions landscape comprises legacy systems, manual processes, and fragmented workflows. Increasing application volumes, particularly for international recruitment, alongside heightened regulatory, governance, and applicant experience expectations, have driven the need for a future-proof admissions solution. The University’s strategic ambition is to improve efficiency, transparency, and decision quality, while ensuring that admissions decisions remain accountable, explainable, and compliant.
The University is looking to shortlist up to six (6) suppliers, selected via the Procurement Specific Questionnaire (PSQ), to receive the ITT pack, which will provide a more detailed set of requirements (The University reserves the right to take more than six suppliers through to ITT where scores at PSQ are so close as to make it difficult to draw a distinction between suppliers).
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Sunderland:-Software-package-and-information-systems./Q4N575W435

To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/Q4N575W435

CPV classifications:

48000000 - Software package and information systems.

Delivery regions:

UKC23 - Sunderland

Total value (estimated):

GBP 1,200,000 including VAT

Description

Description:

Not provided

Main procurement category:

SUPPLIES

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Contract dates (estimated):

16/10/2026 to 15/10/2031

CPV classifications:

48000000 - Software package and information systems.

Contract can be extended:

No

Delivery regions:

UKC23 - Sunderland

Award criteria:

Name: PSQ Supplier Selection 100% / Weighting:

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

03/07/2026 Time: 17:00

Deadline for requests to participate:

13/07/2026 Time: 12:00

Submission address and any special instructions:

https://www.neupc.delta-esourcing.com/members/university-of-sunderland/

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

16/10/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

No

A conflicts assessment has been prepared and revised:

Yes

Other organisations

Not provided