Contracting authority

Contracting authority:

Royal Armouries Museum

Public Procurement Organisation Number:

PCCZ-9656-MDZP

Address:

Armouries Drive
Leeds
LS10 1LT
UK

Contact name:

Procurement Department

Email:

procurement@armouries.org.uk

Telephone:

+441132201946

Website:

Not provided

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Open procedure

Preliminary market engagement conducted:

Not provided

Tenders received:

0

Tenders assessed:

0

Tenders from SMEs:

0

Tenders from VCSEs:

0

Special regime:

None

Scope

Title:

Provision of a Cleaning Service at Fort Nelson

Reference number:

RA-0216

Main category:

SERVICES

Additional procurement type:

SUPPLIES

Description:

The provision of a comprehensive daily cleaning service across the site, covering both visitor and staff spaces. Including the visitor centre, all toilets on site, visitor spaces in galleries, offices, venue hire areas and external waste bins.

Internal and external glass cleaning for all windows - Biannual

External glass cleaning of Voice of the Guns gallery roof, including guttering, drainpipes and fascias - Annual

Internal Voice of the Guns gallery high level cleaning and scheduled specified area deep cleans and carpet cleaning - Annual

The contractor will supply and maintain all equipment, cleaning materials and hazard signage that are required to deliver this service.

The contractor will supply all washroom consumables, toilet roll, soap, hand towels, hand sanitizer, bin liners and sacks (includes offices and external waste bins)

Estimated annual value £75,000+VAT
To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=1036206262

Total value (estimated):

GBP 375,000 excluding VAT

GBP 450,000 including VAT

Contract dates (estimated):

01/02/2027 to 31/01/2030

CPV classifications:

19640000 - Polythene waste and refuse sacks and bags.

33711900 - Soap.

33741300 - Hand sanitiser.

33761000 - Toilet paper.

33763000 - Paper hand towels.

39831700 - Automatic soap dispensers.

42968300 - Toilet-roll dispenser system.

90910000 - Cleaning services.

90911300 - Window-cleaning services.

Delivery regions:

UKJ31 - Portsmouth

Participation

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Engagement

Engagement deadline:

28/05/2026

Engagement status:

The engagement has not yet been carried out.

Engagement process description:

Royal Armouries are looking to explore the market options for a single provider to provide cleaning services in the museum and offices at Fort Nelson in Hampshire. The proposed contract is to include a daily cleaning provision, scheduled window cleaning, area deep cleans, carpet cleaning and the provision of all required equipment and washroom consumables.


The Preliminary Market Engagement (PME) event will consist of two scheduled open days on site.
Option 1 - Monday 1st June 2026 1.00pm – 4.30pm.
Option 2 - Tuesday 2nd June 2026 - 10.00am – 1.30pm.
The day will consist of an overview of the Royal Armouries, a full site walk round reviewing the areas within the specification, followed by a general discussion regarding the proposed specification and the issue of an individual questionnaire which is to be completed by each supplier and returned on the day.

We can accommodate 8 suppliers with a maximum of 2 people per company attending for each event. A place must be booked in advance of the day by emailing Lindsay Shepherd email address - fn.facilities@armouries.org.uk stating which date you would like to attend and the names of the company and attendees. A confirmation email will be sent by return to acknowledge your place at the event. Places will be allocated on a first come first served basis. If we are unable to accommodate you at your chosen event an email response will be sent to advise this. Bookings for the event will close on Thursday 28th May 2026 at hrs. 17:00.

Following the PME event the project team will review and discuss all feedback received from both the onsite discussion and completed questionnaires. The feedback will be collated to identify responses to the questions asked and the feasibility for delivery of the specification proposed. Majority responses will then be used to finalise the tender specification document.
A summary report of the collated feedback will be emailed to all suppliers who attended and participated in the PME event week commencing 15th June 2026.

The PME is non-binding and participation in the event will not advantage suppliers in the formal tender process.

Submission

Publication date of tender notice (estimated):

07/07/2026

Other organisations

Not provided