Contracting Authorities

Contracting authority:

Royal Armouries Museum

Public Procurement Organisation Number:

PCCZ-9656-MDZP

Address:

Armouries Drive
Leeds
LS10 1LT
UK

Contact name:

Procurement Department

Email:

procurement@armouries.org.uk

Telephone:

Not provided

Website:

Not provided

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

Step 1 - Compliance and completeness check
Step 2 - Assessment against exclusions
Step 3 - Assessment stage 1 written submissions
Step 4 - Combined score quality and price and shortlist top 4 tenderers
Step 5 - Assessment stage 2 interview
Step 6 - Final scoring and section of Most Advantageous Tender

Preliminary market engagement conducted:

Yes

Dynamic market:

No

Special regime:

None

Scope

Title:

Exhibition Design Consultancy

Reference number:

RA-0212

Main procurement category:

SERVICES

Description:

The Royal Armouries Museum wishes to establish an Agreement for the provision of Lead Design Consultant (LDC) services for RIBA Stages 2-7 with a twelve-month Defects Period, for the Armed with Hope & Understanding project.
The Lead Design Consultant will procure a dynamic and multidisciplinary Exhibition Design Team to carry out the Services and all duties and responsibilities required to fully execute the Scope of Services outlined herein. The Exhibition Design Team will be experienced in providing flexible designs that meet project budgets, target timescales, and adhere to statutory legislation, Client guidelines and industry best practice.
The Services should not be viewed as definitive or prescriptive. The Lead Design Consultant is encouraged to use their own initiative and expertise to assist the Client in achieving the most appropriate solutions to deliver the project on time, to the target level of quality and in line with the agreed budget.

CONTRACT STRUCTURE:
This contract is awarded for a maximum estimated value of £2,335,210.60 (ex VAT), £2,802,252.72 (inc VAT) and a maximum duration of 93 months.
Phasing and Descoping: The contract is structured in phases. Phase 1 is confirmed at a value of £106,515 (ex VAT), £127,818 (inc VAT). Subsequent phases are optional and strictly contingent upon secured funding. The contract includes provisions for the Authority to descope or scale down these optional phases (up to 100%) to align with final funding allocations without this constituing a substantial modification, as the potential for such a downward variation was explicity provided for in the initial procurement design and in the tender documents.

STANDSTILL PERIOD:
The mandatory standstill period for this procurement begins on the date of publication of this notice (18/03/2026) and will end at 23:59 on 27/03/2026. The Contracting Authority intends to enter into the contract on or after 30/03/2026.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=1022355622

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/J89X5KHR2U

CPV classifications:

71220000 - Architectural design services.

Delivery regions:

UKE42 - Leeds

Total value (estimated):

GBP 2,500,000 excluding VAT

GBP 3,000,000 including VAT

Contract value:

GBP 3,000,000 including VAT

Contract Details

Title:

Not provided

Reference number:

Not provided

Contract value:

GBP 2,802,252.72 including VAT

Below the relevant threshold:

No

Award decision date:

18/03/2026

Earliest date the contract will be signed:

30/03/2026

Contract dates (estimated):

01/04/2026 to 31/12/2033

Main procurement category:

SERVICES

CPV classifications:

45212310 - Construction work for buildings relating to exhibitions.

45300000 - Building installation work.

71220000 - Architectural design services.

71324000 - Quantity surveying services.

71520000 - Construction supervision services.

72224000 - Project management consultancy services.

79415200 - Design consultancy services.

79421200 - Project-design services other than for construction work.

79930000 - Speciality design services.

92520000 - Museum services and preservation services of historical sites and buildings.

92521000 - Museum services.

92521100 - Museum-exhibition services.

Delivery regions:

UKE42 - Leeds

Assessment summaries sent:

18/03/2026

Supplier

Supplier:

ZMMA LIMITED

Companies House:

PZDZ-3913-MJRX

Address:

25b Underwood Street
London
N1 7LG
UK

Email:

info@zmma.com

Telephone:

+442072518888

Small or medium-sized enterprise (SME):

Yes

Voluntary, community or social enterprise (VCSE):

No

Supported employment provider:

No

Public service mutual:

No

Other organisations